Director of Finance and Administration

Since 1973, Women Employed (WE) has been creating fundamental, systemic change for working women. WE is an advocacy organization working to change systems because when you improve a law, work with a company to create supportive policies, or help a college develop programs to keep working students in school, you can improve the circumstances of hundreds-maybe millions-of women all at once.

WE pursue equity for all. WE value the unique experiences, backgrounds, perspectives, skills, knowledge, and workstyles that a diverse workforce brings to our organization. WE are committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with different abilities to apply.

An integral member of the Women Employed team, the Director of Finance and Administration oversees finance and accounting, information technology, facilities management, and business compliance. This role supports the Finance Committee of the Board and serves as a member of the staff Leadership Team.

Role and Responsibilities

Finance and Accounting:

• In conjunction with the President & CEO and Board Finance Committee, develop and implement accounting and finance policies for the organization.
• Supervise and maintain accounting system in accordance with GAAP requirements including establishing necessary financial controls and periodic reporting systems for overall budget expenditures and cash flow.
• Provide financial analysis and periodic reports to internal and external stakeholders. Recommend corrective action to President & CEO, Finance Committee, and/or Board of Directors as appropriate.
• Develop and maintain positive external relationships with banking, investment and risk management partners.
• Manage relationships with independent auditors and ensure accurate preparation of audited annual financial statements and reports.
• As a member of the grants management team, ensure all grant financial requirements are met, develop grant/project budgets, and create grant financial reports as necessary.
• Manage accounting consultant relationship and direct work of external bookkeeper.
• Support Board Treasurer and Finance Committee of the Board of Directors.

Employee Payroll and Benefits:

• In conjunction with the Associate Director of People and Culture, periodically investigate additional and alternative employee benefits plans. Provide cost analysis and calculate cost sharing of benefits for employees.
• Complete twice monthly payroll processing and monthly IDES reporting.
• Work with the Associate Director of People and Culture to maintain accurate employee records for HRIS and payroll.
• Manage employee expense reimbursement system and provide reporting for payroll processing.

Administrative:

• Supervise smooth operation of office, including overseeing organization's purchasing and contracting for supplies, services, and equipment; maintain inventory system for office equipment and furnishings.
• Analyze and develop necessary space utilization plans, including search for supplemental or alternative offices as required.
• Ensure organization maintains business compliance and registrations with local, state, and federal agencies.

Technology:

• Oversee information technology for organization including review and analysis of existing or new systems, strategic implementation of new technologies, and maintenance of database architecture.
• Supervise relationship with external information technology (IT) consultant and recommend changes as necessary.

Position Requirements

Experience Requirements:

• 7 years previous relevant work experience and at least 2 years previous staff supervisor experience.

Educational Requirements:

• Bachelor's degree in Accounting, Finance, or another relevant field

Skills Required:

• Strong knowledge and understanding of GAAP requirements for non-profit accounting.
• Ability to work cross-departmentally and establish collaborative working relationships.
• Demonstrated ability to identify and implement procedures or systems to improve efficiencies organization wide.
• Ability to advise all levels of the organization from Board of Directors and CEO to entry level staff.

Skills Preferred:

• Knowledge and understanding of government grant (state/federal) management and compliance.
• Experience with NetSuite or Salesforce.
• Certified Public Accountant (CPA) license a plus but not required.

This is a full-time, exempt position with a starting salary is $92,000 per year. Benefits include:

• Flexible work and condensed work schedules available.
• Hybrid work environment - Position may work primarily remotely; however, position is required to network and attend partner/donor events, in person donor meetings and site-visits, and be in the office for new staff on-boarding, quarterly staff meetings and occasionally for other essential duties as required.
• Group medical (PPO, Limited PPO, or HMO) for the employee (85%-95% coverage) and dependents (60% coverage).
• Group dental available for employee and dependents.
• Group life insurance and long-term disability insurance for staff covered 100% by WE.
• Access to 403(b) retirement plan upon hire and 401(k) retirement plan after one year.
• Vacation, sick leave, and holiday pay (including floating holidays) available as accrued.
• Paid parental leave.
• Employee Assistance Program (EAP) which allows for limited free supportive services (counseling, financial planning, etc.) for staff and dependents.

Women Employed is an equal opportunity employer.