Director of Finance

Position Type:
Administration

Date Posted:
10/16/2024

Location:
AdministrationPosition Title: Director of Finance
Department: Administrative
Reports To: Business Administrator
Salary in accordance with the Act 93 agreement

Purpose of Position

To assist the Business Administrator to administer the business affairs of the district in such a way as to provide the best possible educational services with the financial resources available. Maintains accurate and comprehensive financial records required to carry out duties. Supports the Business Administrator in cross training and developing staff capacity.

Essential Duties and Responsibilities:

• Responsible for assisting the Business Administrator in the management of various functions of the business services division, including but not limited to budget and finance, business services, payroll, accounting, purchasing, or other assigned areas. Works with the Business Administrator to evaluate, cross train and develop the skills and knowledge of the business office team.
• Assists in providing accounting services essential to the preparation, administration and control of the budget. Develops financial projections, reviews cash requirements and funds available for current needs, investing the balance to maximize earnings in compliance with and within the limitations of District policy and legal restrictions.Completes and submits special budget reports and Referendum Exception Reports to PDE. Completes budget transfers. Updates chart of accounts; and adds new account numbers, as needed.
• Assist with the budget development and implementation, financial projections, cash requirements and funds available for current needs, investing funds to maximize earnings in compliance with and within the limitations of District policy and legal restrictions and reviews federally funded programs and other financial and compliance issues. Support the Business Administrator in meeting the goals and deadlines contained in the Amended Recovery Plan.
• Oversees and prepares and balances various financial reports as assigned to include, Act 80, funding for charter schools, and the Unclaimed Property Tax Report for Pennsylvania for General and, Payroll and Activity funds.Treasurer's Report. Completes Tax Reports. Collaborates with the Business Administrator in preparing balance sheet, expenditure and revenue reports for the monthly Board Report.
• Conducts pre-audit reviews, arranges for audits of accounts and records by local auditor and provides information to local and state auditors, as requested. Completes all schedules and necessary information for the Annual Financial Report and submits to PDE in full compliance with PDE Accounting Standards.
• Tracks and maintains capital assets for GASB 34 reporting purposes. Completes or oversees completion of GASB 34 Fixed Asset reports for local auditor. Completes or oversees completion depreciation schedules for Fixed Assets.
• Maintains current expertise in acceptable accounting procedures relevant to these duties including those established by PDE and District policies affecting District personnel or finances. Recommends. changes to district policies or administrative regulations.
• Works with school leaders, department heads, and advisors to achieve the District's financial goals and to better integrate proper financial procedures within the organization
• Assure proper recording of transactions into the financial information system Oversees the reconciliation of all General Ledger accounts by the accounting team Continually reviews the budget and alerts the Chief Financial Officer of any and all budgetary concerns
• Assures accurate and timely submission of quarterly and final expenditure reports
• Assures accurate and timely submission of annual financial reports, including all supporting worksheets and schedules Maintain open lines of communication with various state agency personnel (i.e., Pennsylvania Department of Education, Comptroller's Office, Department of the Auditor General, etc.)
• Assist the Business Manager in preparing information and analysis pertaining to the negotiation process with teachers' associations and support staff association and in discussions with representatives of the Act 93 and Compensation Plan Support Staff groups. Prepare audit work papers, financial statements in accordance with GASB 34 and GASB 45, fixed asset schedules, and Management's Discussion and Analysis.
• Oversee the payroll functions. Reviewing quarterly reports and end-of-year reports. Oversee procedures for the payment of payroll deductions and reconcile payroll liabilities/expenses.
• Oversees all fund accounting functions. Review and reconcile general ledger, revenue, expenditure reports, all bills for payment prior to data entry process to insure proper fund accounts are being used, and completion of all reviews, audits, and end-of-year reporting.
• Perform accounting functions such as reversing prior year accruals; allocating unemployment,workers' compensation, and liability insurance among programs; allocating social security and retirement revenue/expense among programs; entering budgets into FIS; carrying over balances each year in FIS; and completing monthly bank reconciliations and board reports.
• Approves Journal Entries, Budget Transfers, and Accounts Payable Checks Assists with ACCESS Program and reimbursements
• Demonstrates knowledge of the Chart of Accounts, PA Manual of Accounting.
• Reviews budgets for compliance with directives from PDE by function, object and funding source. Informs staff of changes to the Chart of Accounts
• Performs all other duties as assigned by the CFO or designee

• Minimum Training and Experience Required to Perform Essential Job Functions
• Bachelor's Degree in Business Management, Accounting, Finance or a related field is required; Master's degree preferred.
• Minimum of 3-5 years experience in public school business and administrative functions or relevant experience
• Excellent communication, organizational, problem-solving, and technology skills.
• Ability to work in a team environment and work under stress. Ability to work effectively with people and be able to supervise others.
• Ability to do job responsibilities with minimal supervision and ability to schedule time to meet deadlines.
• Ability to concentrate on the accuracy of detailed information, meet deadlines, multi-task, and work under pressure.
• Ability to exercise judgment for when to act independently and when to refer situations to a supervisor.
• Ability to work flexible hours and schedules.
• Salary Range: $105,053 - $141,288

Attachment(s):

• Director of Finance - Harrisburg S D.pdf