Director of Finance
Apply NowCompany: AEG
Location: Rochester, NY 14609
Description:
SUMMARY
The Director of Finance is responsible for all financial activity of the Blue Cross Arena. Duties include financial management and control, accounting and bookkeeping, oversight of purchasing procedures, payroll (union and non-union), and other general financial duties. This individual will develop, install and monitor controls established to safeguard assets and properly record revenues and expenditures according to GAAP. This individual will also serve as Human Resources Manager and be the key point of contact with our Professional Employment Organization (PEO), Paychex, regarding employee onboarding and payroll administration. Additional duties related to event contracting and settlements may be delegated by the Executive Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Complete monthly income statements, balance sheets, cash flow projections, variance to budget reports, and other financial information with appropriate supporting schedules to ensure timely reports to management, the City of Rochester, and VenuWorks' corporate office.
2. Oversee cash flow, accounts receivable, accounts payable, general ledger activities, insurance, taxes, and payroll functions for both union and non-union employees related to the day-to-day business operations.
3. Provide overall financial direction to each of the entities and establish appropriate control procedures, including but not limited to box office activities, cash handling activities, inventory controls, and food & beverage purchasing activities.
4. Assist the Executive Director in the preparation of the annual budget, monthly and year-end reforecasting and other analytical spreadsheets as requested or needed.
5. In conjunction with the VP of HR, serve as a primary contact with VenuWorks' PEO, Paychex. Submit documentation necessary to maintain compliance with employment laws in the State of New York. Provide information necessary for all payroll or other employment related processing and administration.
OTHER RESPONSIBILITIES
1. Maintain oversight of all bank accounts with accuracy and reliability, providing for timely deposits, disbursements, and reconciliations.
2. Provide appropriate information to internal and/or external auditors and assist with final preparation of year-end financial statements.
3. Have a complete understanding of all event contracts and the terms of settlement for facility events. Participate in event settlement activities as requested by the Executive Director.
4. Direct staff in merchandising activities at shows, including in and out counts for merch inventory.
5. Ensure compliance with VenuWorks' policies and procedures and periodically update the finance manual to accurately reflect processes at the managed facilities.
6. Perform other duties, functions and special projects as assigned by the Executive Director and corporate staff of VenuWorks.
7. Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
Directly supervise accounting personnel. Carry out supervisory responsibilities in accordance with VenuWorks policies and applicable laws. Responsible for interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding, disciplining in accordance with Human Resources, addressing complaints and resolving problems.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each of the following essential duties satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required. A demonstrated ability to follow directions and complete assigned tasks with a minimum amount of instruction and supervision is essential. Ability to organize workflow and meet established deadlines. Work hours and schedule are generally Monday - Friday 9:00am to 5:00pm but can vary, and may include holidays, evenings and weekends. This position requires skill in meeting and/or exceeding the expectations, being articulate with well-developed communication skills and personal poise. This position requires excellent teamwork skills, working cooperatively with others in the accomplishment of joint tasks and common objectives. Contributes to a positive work environment, fosters collaboration and provides a tangible contribution.
EDUCATION and/or EXPERIENCE
1. Bachelor's degree from four-year College or University in Accounting, or other Business degree with relevant experience required. Knowledge of human resources and benefits administration strongly preferred. Proficiency in PC-based accounting system required. Proficiency with MS Office programs, particularly Excel, required.
2. Demonstrated knowledge of accounting and business practices using generally accepted accounting principles (GAAP).
CERTIFICATES, LICENSES, REGISTRATIONS
Certification or designation such as CPA, CIA, etc. is not necessary, but preferred. Applicant must possess a current valid driver's license and current working telephone number that can be accessed by building management for personal or business contact purposes. Must have excellent computer skills, including experience with Microsoft Office programs, such as Word and Excel.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, job-related procedures and manuals, and government regulations. Ability to provide management and staff with concise, accurate guidelines regarding financial procedures. Ability to write professional correspondence, prepare business reports, and conduct professional presentations.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage. Ability to interpret trends and analyze financial reports and to draw and interpret bar graphs. Strong cash-handling skills, experience with inventory control procedures, and good overall skills in working with numbers.
COGNITIVE SKILLS/REASONING ABILITY
1. Ability to recognize casual relationships, discriminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment.
2. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
3. Ability to remember previously learned material such as specifics, criteria, techniques, principles and procedures, grasp and interpret the meaning of the material and use learned material in new and concrete situations.
4. Ability to break down material into its component parts so that its organizational structure can be understood.
5. Ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards.
6. Ability to put parts together to form a new whole or proposed set of operations.
7. Ability to relate ideas and formulate hypotheses.
8. Ability to appraise judgments involved in the selection of a course of action.
9. Ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice.
10. Ability to solve complex problems with sensitivity and diplomacy, while displaying decisive executive leadership.
11. Ability to maintain a calm, composed presence in an often fast-paced environment where multiple tasks, events and stimulus may occur simultaneously.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
1. While performing the duties of this job, the employee is regularly required to reach with hands and arms and talk or hear.
2. The employee frequently is required to stand, walk, sit, and use hands to finger, handle, or feel.
3. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
4. The employee must regularly lift and/or move up to 25 pounds.
5. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
6. The employee must be able to travel distances on foot quickly to attend to a variety of needs while on site at the venues.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
SALARY RANGE: $80,000 - $100,000 annually, exempt. (Salary determined by applicable position experience and years of experience.)
BENEFITS: Employee owned, group health coverage for employee and dependents; includes medical, dental, vision, life, disability; 401k, PTO, and Paid holidays.
The Director of Finance is responsible for all financial activity of the Blue Cross Arena. Duties include financial management and control, accounting and bookkeeping, oversight of purchasing procedures, payroll (union and non-union), and other general financial duties. This individual will develop, install and monitor controls established to safeguard assets and properly record revenues and expenditures according to GAAP. This individual will also serve as Human Resources Manager and be the key point of contact with our Professional Employment Organization (PEO), Paychex, regarding employee onboarding and payroll administration. Additional duties related to event contracting and settlements may be delegated by the Executive Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Complete monthly income statements, balance sheets, cash flow projections, variance to budget reports, and other financial information with appropriate supporting schedules to ensure timely reports to management, the City of Rochester, and VenuWorks' corporate office.
2. Oversee cash flow, accounts receivable, accounts payable, general ledger activities, insurance, taxes, and payroll functions for both union and non-union employees related to the day-to-day business operations.
3. Provide overall financial direction to each of the entities and establish appropriate control procedures, including but not limited to box office activities, cash handling activities, inventory controls, and food & beverage purchasing activities.
4. Assist the Executive Director in the preparation of the annual budget, monthly and year-end reforecasting and other analytical spreadsheets as requested or needed.
5. In conjunction with the VP of HR, serve as a primary contact with VenuWorks' PEO, Paychex. Submit documentation necessary to maintain compliance with employment laws in the State of New York. Provide information necessary for all payroll or other employment related processing and administration.
OTHER RESPONSIBILITIES
1. Maintain oversight of all bank accounts with accuracy and reliability, providing for timely deposits, disbursements, and reconciliations.
2. Provide appropriate information to internal and/or external auditors and assist with final preparation of year-end financial statements.
3. Have a complete understanding of all event contracts and the terms of settlement for facility events. Participate in event settlement activities as requested by the Executive Director.
4. Direct staff in merchandising activities at shows, including in and out counts for merch inventory.
5. Ensure compliance with VenuWorks' policies and procedures and periodically update the finance manual to accurately reflect processes at the managed facilities.
6. Perform other duties, functions and special projects as assigned by the Executive Director and corporate staff of VenuWorks.
7. Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
Directly supervise accounting personnel. Carry out supervisory responsibilities in accordance with VenuWorks policies and applicable laws. Responsible for interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding, disciplining in accordance with Human Resources, addressing complaints and resolving problems.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each of the following essential duties satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required. A demonstrated ability to follow directions and complete assigned tasks with a minimum amount of instruction and supervision is essential. Ability to organize workflow and meet established deadlines. Work hours and schedule are generally Monday - Friday 9:00am to 5:00pm but can vary, and may include holidays, evenings and weekends. This position requires skill in meeting and/or exceeding the expectations, being articulate with well-developed communication skills and personal poise. This position requires excellent teamwork skills, working cooperatively with others in the accomplishment of joint tasks and common objectives. Contributes to a positive work environment, fosters collaboration and provides a tangible contribution.
EDUCATION and/or EXPERIENCE
1. Bachelor's degree from four-year College or University in Accounting, or other Business degree with relevant experience required. Knowledge of human resources and benefits administration strongly preferred. Proficiency in PC-based accounting system required. Proficiency with MS Office programs, particularly Excel, required.
2. Demonstrated knowledge of accounting and business practices using generally accepted accounting principles (GAAP).
CERTIFICATES, LICENSES, REGISTRATIONS
Certification or designation such as CPA, CIA, etc. is not necessary, but preferred. Applicant must possess a current valid driver's license and current working telephone number that can be accessed by building management for personal or business contact purposes. Must have excellent computer skills, including experience with Microsoft Office programs, such as Word and Excel.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, job-related procedures and manuals, and government regulations. Ability to provide management and staff with concise, accurate guidelines regarding financial procedures. Ability to write professional correspondence, prepare business reports, and conduct professional presentations.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage. Ability to interpret trends and analyze financial reports and to draw and interpret bar graphs. Strong cash-handling skills, experience with inventory control procedures, and good overall skills in working with numbers.
COGNITIVE SKILLS/REASONING ABILITY
1. Ability to recognize casual relationships, discriminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment.
2. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
3. Ability to remember previously learned material such as specifics, criteria, techniques, principles and procedures, grasp and interpret the meaning of the material and use learned material in new and concrete situations.
4. Ability to break down material into its component parts so that its organizational structure can be understood.
5. Ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards.
6. Ability to put parts together to form a new whole or proposed set of operations.
7. Ability to relate ideas and formulate hypotheses.
8. Ability to appraise judgments involved in the selection of a course of action.
9. Ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice.
10. Ability to solve complex problems with sensitivity and diplomacy, while displaying decisive executive leadership.
11. Ability to maintain a calm, composed presence in an often fast-paced environment where multiple tasks, events and stimulus may occur simultaneously.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
1. While performing the duties of this job, the employee is regularly required to reach with hands and arms and talk or hear.
2. The employee frequently is required to stand, walk, sit, and use hands to finger, handle, or feel.
3. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
4. The employee must regularly lift and/or move up to 25 pounds.
5. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
6. The employee must be able to travel distances on foot quickly to attend to a variety of needs while on site at the venues.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
SALARY RANGE: $80,000 - $100,000 annually, exempt. (Salary determined by applicable position experience and years of experience.)
BENEFITS: Employee owned, group health coverage for employee and dependents; includes medical, dental, vision, life, disability; 401k, PTO, and Paid holidays.