Director of Fiscal Operations
Apply NowCompany: Durham Public Schools
Location: Durham, NC 27713
Description:
Position Type:
Administration/Director
Date Posted:
3/18/2024
Location:
Financial Services
Date Available:
05/01/2024
Position Number:
Assignment Type:
Position Term:
120426
Full-Time, Permanent
12 MOE
FTE:
Hours:
Classification:
Yes
40
Classified
Salary or Hourly Rate:
Based on State and Local Salary Schedules
Contact Name:
Cierra Ojijo
Contact Phone Number:
Contact Email Address:
Director of Fiscal Operations
General Definition of Work
The Director of Fiscal Operations, under minimal supervision, performs senior level work with
extensive decision making discretion organizing, directing, and evaluating a wide variety of
financial activities while maintaining a robust and effective internal control environment. This
position provides oversight and leadership in the areas of accounts payable, accounting, auditing,
and purchasing. Employee performs advanced and supervisory work to carry out Board of Education
policies and procedures related to finance under the direction of the Chief Finance Officer.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
Salary/Status
State Salary Schedule/Full-time, 12 months
Reports To
Chief Finance Officer
Place of Work
The normal place of work is on the premises used by Durham Public Schools. Durham Public Schoolls reserves the right to require you to work at such other place(s) as it may reasonably
require from time to time.
Essential Functions
Adhere to all state, federal, and local laws, policies, and procedures
Lead, manage and supervise/evaluate assigned programs/staff
Oversee and supervise the maintenance, control, and analysis of fiscal operations
Review all accounting entries for accuracy, analyze support documentation and approve of
documents in accordance with fiscal policies
Oversee review of monthly financial statements and year-end audits for individual schools to
ensure compliance
Serve as district bank administrator
Serve as point of contact for external auditors
Calculate and submit the sales tax refund for the district
Investigate all issues with bank reconciliations and reconcile balance sheet accounts
Oversee procedures to assure compliance with financial laws, regulations, and requirements and
to assure adherence to generally accepted accounting principles (GAAP) and standard business
practices
Coordinate process for year-end close out and to open new accounting fiscal year
Coordinate other audits that pertain to area of responsibility
Calculate, process, and order state and federal cash required for monthly payroll and accounts
payables expenses
Monitor financial file transmissions to outside agencies monthly
Resolve issues with banking institutions and software vendors
Collaborate and invest district funds to ensure adequate returns on investments
Complete local, state, or federal surveys and reports accurately and promptly
Participate in professional development workshops and leadership training
Create an inclusive environment with positive communication/public relations
Facilitate the development of the department's improvement plan
Perform related work as assigned or required
Knowledge, Skills, Abilities
Comprehensive in-depth knowledge and understanding of the principles, practices, and procedures
of public school system financial policies
Comprehensive knowledge of federal, state, and local regulatory requirements applicable to
school system finances
Knowledge of generally accepted accounting principles and principles of public administration,
particularly as they relate to units of local government
Knowledge of State statutes, policies, and regulations regarding financial transactions and of
federal laws and rules impacting financial operations
Skilled in technology with demonstrated ability to use spreadsheet software and word processing
software
Ability to use computer-based financial software packages to include experience with database
search and retrieval both through query functions and typical web-based reporting in order to
answer questions or to detect errors
Thorough knowledge of county and school board policies, procedures, and standards regarding
funding, position control, and allotments
Ability to maintain professional and emotional control under stress
Ability to reflect appropriate response to situations, while maintaining a professional and
personal demeanor
Ability to learn and use specialized tools, equipment or software related to business
needs
Ability to develop, monitor, and implement a fiscally sound budget
Ability to direct and evaluate the work of others
Ability to implement local, state, and federal rules, guidelines, and procedures into daily
business operations
Ability to communicate effectively
Ability to reason, make judgments, and maintain effective working relationships
Ability to employ positive communication skills in all settings/mediums
Ability to problem-solve utilizing sound judgment
Ability to maintain confidentiality regarding school system business
Ability to develop related charts, graphs, reports, and records pertaining to school planning
and strategy
Ability to take initiative, work independently, and exercise sound judgement
Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs
Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk
mitigation actions
Demonstrated ability to work effectively in a deadline-driven, rapidly changing team
environment
Education and Experience
Bachelor's degree in business administration, Accounting or related area required
Ability to obtain/hold/maintain a NC School Business Officer Certification preferred
CPA certification preferred
Equivalent combination of experience and education
Special Requirements
Possess and maintain a NC Driver's License or ability to provide own transportation
Travel to school district buildings and professional meetings
Physical Requirements/Working Conditions
Work requires the occasional exertion of up to ten pounds of force
Work regularly requires exchange of accurate and detailed information through oral and written
communication
Constantly operates a computer and other office business equipment
Ability to remain in stationary position for required meetings/work
Ability to move to other work locations
Visual acuity requires preparing and analyzing written or computer data, determining the
accuracy and thoroughness of work, and observing general surroundings and activities
Hearing is required to perceive information at normal spoken word levels, and to receive
detailed information through oral communications
Work requires preparing and analyzing written or computer data, operating standard office
equipment, use of advanced technology
Work occasionally requires exposure to outdoor weather conditions
Work is generally in a moderately noisy location (e.g., business office, light traffic)
Requires the ability to deal with people beyond giving and receiving instructions
Must be adaptable to performing under mild to high levels of stress.
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be interpreted
as a comprehensive inventory of all duties, responsibilities, and qualifications required of
employees in this job. Job description is sourced from employee interviews, internal documents,
representative job descriptions in similar districts, and other state/federal agencies.
Durham Public Schools provides equal employment opportunities to all employees and applicants for
employment and prohibits discrimination and harassment of any type without regard to race, color,
religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual
orientation, gender identity or expression, or any other characteristic protected by federal,
state, or local laws. This policy applies to all terms and conditions of employment, including
recruiting, hiring, placement, promotion, termination, layoff, recall,
compensation, and training.
Attachment(s):
Administration/Director
Date Posted:
3/18/2024
Location:
Financial Services
Date Available:
05/01/2024
Position Number:
Assignment Type:
Position Term:
120426
Full-Time, Permanent
12 MOE
FTE:
Hours:
Classification:
Yes
40
Classified
Salary or Hourly Rate:
Based on State and Local Salary Schedules
Contact Name:
Cierra Ojijo
Contact Phone Number:
Contact Email Address:
Director of Fiscal Operations
General Definition of Work
The Director of Fiscal Operations, under minimal supervision, performs senior level work with
extensive decision making discretion organizing, directing, and evaluating a wide variety of
financial activities while maintaining a robust and effective internal control environment. This
position provides oversight and leadership in the areas of accounts payable, accounting, auditing,
and purchasing. Employee performs advanced and supervisory work to carry out Board of Education
policies and procedures related to finance under the direction of the Chief Finance Officer.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
Salary/Status
State Salary Schedule/Full-time, 12 months
Reports To
Chief Finance Officer
Place of Work
The normal place of work is on the premises used by Durham Public Schools. Durham Public Schoolls reserves the right to require you to work at such other place(s) as it may reasonably
require from time to time.
Essential Functions
Adhere to all state, federal, and local laws, policies, and procedures
Lead, manage and supervise/evaluate assigned programs/staff
Oversee and supervise the maintenance, control, and analysis of fiscal operations
Review all accounting entries for accuracy, analyze support documentation and approve of
documents in accordance with fiscal policies
Oversee review of monthly financial statements and year-end audits for individual schools to
ensure compliance
Serve as district bank administrator
Serve as point of contact for external auditors
Calculate and submit the sales tax refund for the district
Investigate all issues with bank reconciliations and reconcile balance sheet accounts
Oversee procedures to assure compliance with financial laws, regulations, and requirements and
to assure adherence to generally accepted accounting principles (GAAP) and standard business
practices
Coordinate process for year-end close out and to open new accounting fiscal year
Coordinate other audits that pertain to area of responsibility
Calculate, process, and order state and federal cash required for monthly payroll and accounts
payables expenses
Monitor financial file transmissions to outside agencies monthly
Resolve issues with banking institutions and software vendors
Collaborate and invest district funds to ensure adequate returns on investments
Complete local, state, or federal surveys and reports accurately and promptly
Participate in professional development workshops and leadership training
Create an inclusive environment with positive communication/public relations
Facilitate the development of the department's improvement plan
Perform related work as assigned or required
Knowledge, Skills, Abilities
Comprehensive in-depth knowledge and understanding of the principles, practices, and procedures
of public school system financial policies
Comprehensive knowledge of federal, state, and local regulatory requirements applicable to
school system finances
Knowledge of generally accepted accounting principles and principles of public administration,
particularly as they relate to units of local government
Knowledge of State statutes, policies, and regulations regarding financial transactions and of
federal laws and rules impacting financial operations
Skilled in technology with demonstrated ability to use spreadsheet software and word processing
software
Ability to use computer-based financial software packages to include experience with database
search and retrieval both through query functions and typical web-based reporting in order to
answer questions or to detect errors
Thorough knowledge of county and school board policies, procedures, and standards regarding
funding, position control, and allotments
Ability to maintain professional and emotional control under stress
Ability to reflect appropriate response to situations, while maintaining a professional and
personal demeanor
Ability to learn and use specialized tools, equipment or software related to business
needs
Ability to develop, monitor, and implement a fiscally sound budget
Ability to direct and evaluate the work of others
Ability to implement local, state, and federal rules, guidelines, and procedures into daily
business operations
Ability to communicate effectively
Ability to reason, make judgments, and maintain effective working relationships
Ability to employ positive communication skills in all settings/mediums
Ability to problem-solve utilizing sound judgment
Ability to maintain confidentiality regarding school system business
Ability to develop related charts, graphs, reports, and records pertaining to school planning
and strategy
Ability to take initiative, work independently, and exercise sound judgement
Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs
Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk
mitigation actions
Demonstrated ability to work effectively in a deadline-driven, rapidly changing team
environment
Education and Experience
Bachelor's degree in business administration, Accounting or related area required
Ability to obtain/hold/maintain a NC School Business Officer Certification preferred
CPA certification preferred
Equivalent combination of experience and education
Special Requirements
Possess and maintain a NC Driver's License or ability to provide own transportation
Travel to school district buildings and professional meetings
Physical Requirements/Working Conditions
Work requires the occasional exertion of up to ten pounds of force
Work regularly requires exchange of accurate and detailed information through oral and written
communication
Constantly operates a computer and other office business equipment
Ability to remain in stationary position for required meetings/work
Ability to move to other work locations
Visual acuity requires preparing and analyzing written or computer data, determining the
accuracy and thoroughness of work, and observing general surroundings and activities
Hearing is required to perceive information at normal spoken word levels, and to receive
detailed information through oral communications
Work requires preparing and analyzing written or computer data, operating standard office
equipment, use of advanced technology
Work occasionally requires exposure to outdoor weather conditions
Work is generally in a moderately noisy location (e.g., business office, light traffic)
Requires the ability to deal with people beyond giving and receiving instructions
Must be adaptable to performing under mild to high levels of stress.
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be interpreted
as a comprehensive inventory of all duties, responsibilities, and qualifications required of
employees in this job. Job description is sourced from employee interviews, internal documents,
representative job descriptions in similar districts, and other state/federal agencies.
Durham Public Schools provides equal employment opportunities to all employees and applicants for
employment and prohibits discrimination and harassment of any type without regard to race, color,
religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual
orientation, gender identity or expression, or any other characteristic protected by federal,
state, or local laws. This policy applies to all terms and conditions of employment, including
recruiting, hiring, placement, promotion, termination, layoff, recall,
compensation, and training.
Attachment(s):
- Director of Fiscal Operations-DPS