Director of Health Information Management

Director of Health Information Management

Reports to: Executive VP, Finance

Department: Health Information Management

BROAD FUNCTION:

Responsible for overall coordination and management of the organization's medical records and coding. The director oversees the Hospital HIM program ensuring that appropriate policies, processes, and safeguards are in place and in compliance. The director provides management of the coding process for reporting of final diagnosis codes and oversees activities relative to documentation, retrieval, storage, and destruction of all organizational records both on and offsite. The director is responsible for HIM policies and processes and reviews and provides appropriate forms and policies as needed. The director defines and provides the necessary support and leadership to achieve departmental goals and objectives.

MAJOR RESPONSIBILITIES:

• Directs and manages (either directly or through subordinate supervisor) operations of the Health Information Management department to ensure accurate and timely completion of scanning, coding, and all aspects of record management (assembly, abstracting, storage, and release)
• Develops and monitors departmental goals and key performance indicators
• Develop, implement and maintain the organization's health information management policies and procedures
• Select and oversee the training of staff; evaluate staff performance and initiate or recommend personnel actions in accordance with the Administrative Policies and Procedures.
• Maintain current knowledge of legislative and regulatory issues and requirements relevant to health information, including Joint Commission standards and New York State Department of Health, and Office of Mental Health codes; maintain current knowledge of medical terminology and classification of disease; participate in hospital training programs and advise other healthcare providers on health information issues.
• Direct review of record completion and process physician notifications as required by Medical Staff rules; maintain timeliness and accuracy of health information for clinical and business purposes.
• Develop, direct and evaluate departmental quality assurance program to ensure the quality of services rendered.
• Maintain knowledge of new technology and systems relevant to health information systems.
• Prepare departmental budget and monitor budget status on an on-going basis.
• Handle inquiries from physicians, hospital staff and others; measure customer satisfaction.
• Direct and control release of information including subpoenas, court orders and patient requests.
• Comply with hospital, State and Federal governmental rules and regulations, policies and procedures and related reporting requirements
• Participates in the following committees: Medical Records/ Utilization Review, Clinical Documentation, Corporate Compliance, Revenue Cycle, Joint Commission, HIPAA Privacy
• Assure timely reporting of mandatory data to NYS Department of Health such as Tumor Registry, Birth Defects Registry, SPARCS.
• Direct and manage Forms Management Committee to include oversight of forms building.
• Other duties as assigned

WORKING CONDITIONS:

Ability to coordinate multiple demands on time. General office setting. Experience working with Microsoft Office suite products and materials management information systems.

QUALIFICATIONS:

Four-year college degree in related field or equivalent combination of education and experience. Eligible for certification as a registered health information management administrator (RHIA) or registered health information technician (RHIT).

Pay Range: $85,000-$105,000/annual

Employee salary is based on commensurate experience and other qualifications.

About Oswego Health:
The mission of Oswego Health is to provide accessible, quality care and improve the health of residents throughout Oswego County. As a nonprofit healthcare system established in 1881, Oswego Health is proud to be Oswego County's largest private employer. More than 1,300 employees spread throughout its 18 locations, work for the Oswego Health system, which includes the 132-bed community Oswego Hospital, a 32-bed psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a 120-bed skilled nursing facility, and Springside at Seneca Hill, an independent retirement community. The health system also operates Oswego Health Home Care, the only hospital-based certified home healthcare agency in the County, as well as two outpatient centers, including the Fulton Medical Center, offering urgent care, lab, medical imaging, physical therapy, and occupational health services, and the Central Square Medical Center, offering urgent care, lab, medical imaging, and physical therapy services. In addition, the healthcare system includes Oswego Health Medical Practice, a multi-specialty medical group offering the community accessible, high-quality healthcare. 100+ physicians and advanced practice providers offer an extensive array of services across CNY, including primary care and specialty care in the areas of orthopedics, cardiology, ENT, gastroenterology, breast care, general surgery, urology, and bariatrics.

EQUAL EMPLOYMENT OPPORTUNITY

Oswego Health is committed to providing equal opportunity in all employment-related matters, without regard to race (including traits historically associated with race), creed, color, religion, sex/gender, national origin, age, marital or familial status, disability, pregnancy-related condition, sexual orientation, gender identity, gender expression, transgender status, citizenship status, ancestry, arrest/conviction record, military or veteran status, domestic violence victim status, genetic predisposition or carrier status, reproductive health decision making, relationship or association with a member of a protected category, or any other legally protected characteristic. Decisions affecting your position including, but not limited to, recruitment, hiring, placement, promotion, transfer, compensation, benefits, training, tuition assistance, leaves of absence, disciplinary action, layoff/recall, and terminations will be made in accordance with this policy.