Director of Purchasing

Position Type:
Business Support Services/Director of Purchasing

Date Posted:
6/20/2024

Location:
Service CenterJob Title: Director - Purchasing Wage/Hour Status: Exempt

Reports to: Chief Financial Officer Pay Grade: AP 8 - 226 Days

Dept./School: Service Center Date Revised: March 21, 2024

Primary Purpose:
Direct and manage the purchasing activities of the district. Ensure compliance with applicable state and federal laws and regulations governing school district purchases of goods and services.

Qualifications:
Education/Certification:
Minimum of a Bachelor's degree in Accounting, Finance, Business Administration or other related field of study.

Special Knowledge/Skills:

Knowledge of competitive bidding statutes and purchasing laws as outlined by the Texas Education Code

Ability to interpret and review contracts

Knowledge and understanding of the Education Department General Administrative Regulations (EDGAR)

Demonstrated knowledge of Generally Accepted Accounting principles (GAAP), procedures, and operations

Knowledge and understanding of TEA's Financial Accountability System Resource Guide

Excellent analytical and problem-solving skills and attention to detail required

Ability to manage multiple projects simultaneously

Ability to implement policy and procedures

Ability to manage electronic files and workflow

Advanced knowledge of Microsoft Office and Google Suite applications

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to supervise personnel

Effective organizational, communication, and interpersonal skills

Knowledge of Frontline TEAMS Enterprise Resource Planning (ERP) system, preferred

Preferred Experience:

Minimum of three (3) years' experience with school or governmental purchasing preferred

Supervisory experience preferred

Major Responsibilities and Duties:
Purchasing

Procure or supervise the timely procurement of all goods, supplies, and services needed, in accordance with all applicable federal, state and local laws, board policies and procurement policies and procedures.

Ensure purchasing practices are consistent, open and fair, and designed to encourage maximum competition and best value procurements.

Prepares an annual planning calendar for the department.

Develops and provides training for district staff related to the purchasing procedures and guidelines.

Works with district personnel to determine purchasing specification, sources, availability, pricing, shipping and receiving.

Receive and evaluate or assist in the evaluation process of proposals, bids and other solicitations issued by the District.

Award or prepare appropriate documentation to recommend the award of contracts to the School Board of Trustees.

Initiate contacts with vendors relative to supply and equipment availability, invoices, purchase orders and contracts.

Establish standard contract clauses for use in contracts, solicitations, and purchase orders.

Approve all requests for quotation and recommend bidding when appropriate.

Continuously review policies and procedures governing procurement in order to improve upon and standardize the processes.

Ensure that purchasing operations are supportive of the instructional goals of the district and the attainment of the campus performance objectives.

Act as advisor to the District Administration on questions related to the purchasing of items and goods for the district.

Conducts training of District employees in procurement policies and procedures.

Provides quality customer service and direction to all campuses and departments related to the purchasing function.

Approves change orders for District purchase orders.

Oversees all aspects of the Purchasing Card Program.

Coordinates and/or conducts P-Card training sessions for new cardholders.

Personnel Management

Supervise the purchasing department staff.

Assist in the recruitment, employment, and assignment of purchasing.

Evaluates job performance of assigned staff to ensure effectiveness.

Provide training for purchasing employees as appropriate.

Administration

Prepare all bidding documents, including notice to bidders, instructions to bidders, specifications, and form of proposal.

Coordinate meetings related to bid openings.

Remain current in the field by reading current literature, by attending professional meetings and conferences and by discussing developments and problems of mutual interest with others in the field.

Serve as a liaison between social, professional, civic, volunteer and other community agencies and groups having an interest in the schools.

Demonstrates behavior that is professional, ethical, responsible, and serves as a role model for all district staff.

Follows District attendance policy as assigned by supervisor.

Follows all rules, regulations, and policies of Carrollton-Farmers Branch ISD and other functions that may be assigned by Administration and/or supervisor.

Adheres to ethical business practices within the Purchasing Department.

Other duties as assigned.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.