Document Control Manager (Hybrid)

As a Document Control Manager, you will be responsible for the implementation of a consistent and standardized approach to the control and management of critical documents and records across all Operational Areas - Sales & Marketing, Products & Terminals, Saint John Refinery & Whitegate Refinery. You will be leading the Document Control team which collaborates with stakeholders across the organization in the identification, control and management of critical content, documents and records.

If you are interested in this exciting opportunity with Irving Oil, please apply by May 1, 2025.

What we offer:

• Hybrid work model - Allows for a blend of in-office and work-from-home days
• Competitive compensation - Includes an annual bonus plan and pension plan
• Flexible Benefits Plan - In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid vacation - There is an annual option to purchase additional vacation, too
• Wellness support - With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation-matching program

Your Responsibilities:

• Lead and manage the Document Control Team to achieve team objectives and organizational goals.
• Participate in annual goal setting with team by aligning to organization objectives
• Implement and maintain well defined document control processes, procedures and programs that ensure critical documents are accessible, accurate and controlled
• Complete annual audit and reporting of existing processes, programs and controls to ensure critical content, documents and information is accurate and accessible
• Establish reporting that provides performance metrics, program performance and the level of penetration of Document Control programs
• Develop and maintain Document Control Standard and Procedures, including establishing a regular review cycle
• Maintain strong working relationships with all stakeholders in Operating Areas and Corporate Groups
• Interact and work with contractors/external vendors
• Responsible for the training of document control processes and programs to enhance awareness and understanding for stakeholders
• Establish mentoring and training to improve team effectiveness and skills
• Performance management activities

Your Skills:

• Effective communication skills, both verbal and written
• Effective organizational skills
• Develop and maintain effective working relationships
• Focused, discipline and results oriented
• Ability to manage multiple objectives and prioritize

Your Experience:

• Post-secondary education in Business or 5 years of related experience required
• 5 - 10 years of experience in records management
• 5 - 10 years of management experience

#LI_Hybrid

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that's created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone's responsibility.

Job Requirements - Work Experience
Administration, Management

Job Requirements - Education
Bachelors: Business Administration