Educational Services Analyst - Full Time

Posting Details

Position Information

Job Title
Educational Services Analyst - Full Time

Location
Woodland Community College - Woodland, CA

Job Description

CATEGORICALLY FUNDED - POSITION CONTINGENT UPON CONTINUED FUNDING AND BOARD APPROVAL
BASIC FUNCTION:

Under the appointed Appropriate Administrator, incumbent works with various college personnel to assist in facilitating articulation agreements and curriculum services. Perform a variety of complex and technical duties related to the coordination of articulation and curriculum functions and services; compiling data to produce complex reports and assure compliance and integrity of the class file data; including maintenance and verification of the District curriculum.

DISTINGUISHING CHARACTERISTICS:Incumbent performs a variety of responsible technical and complex analytical support involved in the complete maintenance of District articulation and curriculum programs and services. Incumbent functions independently as the educational services officer who serves as liaison between the Educational Planning and Services Office of the District, college departments and divisions, and statewide academic agencies and institutions. Incumbent also facilitates faculty/staff involvement in the articulation of courses and in documenting approved curriculum to include producing reports related to articulation and curriculum.

Essential Duties Summary

REPRESENTATIVE DUTIES:

• Research, analyze and compile information to assist in preparing articulation annual state and district reports, as well as complete the State's Annual Articulation Addendum report; work with Appropriate Administrator to submit certification. (E)
• Serve as a member and a resource to relevant District/College committee(s) to provide articulation and curriculum updates; such as, the Yuba College and Woodland Community College Curriculum Committee(s).
• Assist the Appropriate Administrator with the development and initiation of written articulation agreements, general education/breadth/core requirement, Lower Division Transfer Pattern (LDTP), General Education Transfer Curriculum (IGETC) and course-by-course equivalencies; maintain and disseminate approved agreements. (E)
• Review recommended course(s) from counselors/faculty for CSU GE-B, IGETC & UC TCA annual review; review CSU GE-B, IGETC & UC TCA approved course lists for the Institution prior to information being distributed to the counselors/deans and applicable faculty.
• Research applicable statewide curriculum offerings to provide faculty, managers and counselors with assistance/input in regards to articulation proposals and inquiries. (E)
• Compile and analyze articulation information for the purpose of developing, publishing and disseminating the monthly articulation fact sheet to faculty and appropriate administrative personnel. (E)
• Update and maintain the master catalog course data file and all related files; assure integrity of data in both the course and class database files; audit class file data to ensure compliance with district policies, state regulations and MIS reporting requirements. (E)
• Maintain the college curriculum by coordinating and tracking course and program related documents from college's submission to the Board and State Chancellor's office approval as required; assure compliance with district policy and state curriculum regulations. (E)
• Utilize database management computer software packages/applications to maintain the District Master Course Outlines; Master Course file; input, update and maintain course information for MIS reporting to the California community College Chancellor's Office and for publication in the college catalog. (E)
• Assist the Appropriate Administrator in coordinating the development and implementing the class schedule production calendar to assure timeliness and accuracy. (E)
• Maintain regular contact with Articulation System Stimulating Inter-institutional Student Transfer (ASSIST) Coordination Site personnel to stay abreast of changes and enhancements to ASSIST software and reporting features; attend ASSIST training sessions on system enhancements for increase knowledge and skill level to ensure data is being entered correctly and accurately in Online Services for Curriculum and Articulation Review (OSCAR).
• Review ASSIST articulation notifications utilizing articulation procedures guide; determine action needed, research and follow through; upon completion disseminate changes/updates to counselors, managers, and faculty when applicable. (E)
• Attend local, regional and statewide meetings in order to stay abreast of rules and regulations governing articulation and curriculum as directed. Develop a network of contacts in educational institutions to facilitate improvement of District articulation and curriculum programs and services. (E)
• Act as a resource and assist in providing guidance to faculty, administrators and staff on articulation and curriculum issues; such as, course descriptors from another college; software. Respond to District faculty, staff, students and other California and/or national institutions requests for information or clarification about course articulation and transfer status; assist counseling faculty in the review of articulation issues and in the resolution of student transfer problems. (E)
• Assist in the preparation of staff training on the components of articulation. Review Articulation 101 slides and binder information in preparation for the annual "ARTIC 101" flex training to faculty/staff. (E)
• Assist Appropriate Administrator with the schedule and agenda development for all articulation/curriculum related meetings led by the Institution. (E)
• Notify appropriate individuals or agencies of articulation policy/procedure changes; independently problem solve and resolve discrepancies in course articulation data or course prefix display in ASSIST by researching past articulation decisions, catalogs and Colleague, as well as contact with appropriate instructional personnel. (E)
• Establish and maintain departmental procedures manual, as well as articulation/curriculum course outline filing system and update as needed. (E)
• Prepare general office articulation and curriculum related correspondence, reports, forms, brochures, manuals from rough notes. (E)
• Operate a variety of computer terminals and personal computers to enter/extract information. Utilize word processing, database, spreadsheet, administrative and communications software. (E)
• Work independently to provide information to staff, students and the public. (E)
• Assist in the supervision and training of student and part-time staff.
• Other related duties as assigned.

KNOWLEDGE OF:

• Word processing, database management and spreadsheet software applications
• Information processing techniques and computer literacy
• Rules, regulations, procedures and policies of articulation
• Principles and procedures of articulation concepts and practices
• Computerized data storage and the fundamentals of data retrieval
• Record-keeping methods/techniques
• Modern office practices, procedures and equipment
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Oral and written communications skills

ABILITY TO:

• Perform technical duties of complex difficulty in assigned area of Educational Planning and Services
• Interpret rules, regulations and policies regarding articulation
• Plan and organize work
• Work independently with little direction
• Maintain records and prepare reports
• Answer general questions of staff, students and the public relative to articulation and curriculum related issues
• Make arithmetic calculations quickly and accurately
• Communicate effectively both orally and in writing
• Establish and maintain effective working relationships with others
• Operate office equipment, specifically personal computers
• Type at 45 words net per minute from clear copy
• Train and provide work direction to others

Required Qualifications

EDUCATION AND EXPERIENCE:Any combination equivalent to a Bachelor's Degree and two (2) years experience in increasingly responsible clerical and/or programmatic experience with educational services such as articulation/transfer, instructional related functions in a higher educational institution.

Desired/Preferred Qualifications

Physical Demands

ENVIRONMENT:

• Office environment
• Driving to conduct work

PHYSICAL ABILITIES:

• Exchange information and make presentations
• Read a variety of materials
• Operate a computer keyboard
• Sitting or standing for extended periods of time

Range/Step
Range 38, CSEA Salary Schedule

Salary Range
$31.54 - $46.46 / Per Hour (Step 1 - 11) Placement will be based on both the candidate's years of experience and educational qualifications.

Benefits Information

Additional Resources:

• Click here: About The Yuba Community College District
• Click here: Classified Benefits Overview
• Click here: Classified Benefit Summary and Rates
• Click here: Classified Salary Schedule
• Click here: Telework Program - Some classifications may have the ability to work remotely or within a hybrid schedule
• Public Employee's Retirement System (PERS): Employee contribution of 8% if PERs Member after year of 2013. If PERs Member before 2013, the employee contribution is 7.5%.
• 20 paid holidays (including extended time off during the winter break).
• 11 days accrued paid vacation days per year (vacation accrual increases over time).
• Accumulate 12 sick days a year.

PRE-EMPLOYMENT REQUIREMENTS:
Employment is dependent upon Department of Justice (DOJ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.

EEO Statement

EEO Statement | Equal Employment Opportunity
The Yuba Community College District is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, Yuba Community College District will provide reasonable accommodation to qualified individuals. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.
The Yuba Community College District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.
Board Policies
Commitment to Diversity, Equity, and Inclusion.
Commitment to Diversity

Posting Detail Information

Internal vs. External
External

Posting Number
AS841P

Open Date
02/27/2025

Close Date
03/21/2025

Review Start Date

Open Until Filled
Yes

Special Instructions to Applicants

APPLICATION INSTRUCTIONS:
1. A complete application requires each section of the online application to be completed. Your application will automatically be disqualified if sections of the application are left blank.

2. DO NOT USE WORDS; "see resume," or "will provide upon hire." Please check your application for completeness. The more information you provide about your education and work experience will help your application advance to the search committee review process.

3. DO NOT INCLUDE PHOTOGRAPHS: Self photographs or of any nature.
4. DO NOT INCLUDE: Date of birth, social security numbers, or ids other than what the application requires.

PRE-EMPLOYMENT REQUIREMENTS:
1. Education Code 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination (TB test) within the past sixty (60) days to determine that he/she/they is free of active tuberculosis.

2. As a condition of employment, the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility.

SPONSORSHIP: The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

FOREIGN TRANSCRIPTS: Include a U.S. evaluation and translation. Click HERE for a list of acceptable agencies providing foreign transcript services.

It is important to note that the District retains the right to extend time limits or initiate the recruitment/selection process anew at any stage. For questions about YCCD's application process, please contact (530) 741-6851