Events Manager
Apply NowCompany: Sage Oak Charter Schools
Location: Redlands, CA 92374
Description:
NECESSARY MATERIALS FOR APPLICATION:
-Letter of Introduction
-Resume
-Letters of Recommendation- Two (2) current, professional letters (at least one from a direct supervisor)
Events Manager
Job Description
Reports To: Events Coordinator (or designee)
FLSA Status: Exempt
School Classification: Classified
Pay Schedule: Range 8 ($68,548 - $92,705) (prorated to reflect an 11 month salary)
Work Schedule: 11 months
Location: Onsite and Remote Office
Position Summary: The events manager will research, plan, implement, and chaperone all school field trips at various locations within southern California. The position also researches, plans, implements, and executes all school events. If the events are in-person, the position will attend the event.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
Events Coordination:
Develops and facilitates the process for students and parents to sign up for educational trips using the systems in place (School Pathways, OPS, Google docs, and other programs as needed) Completes, updates, and trains the entire field trip process as listed below: Ensures that necessary community providers are approved prior to setting up field trips; Calls community providers to schedule trips that meet the educational needs of our students; Ensures that a sufficient number of chaperones attend each trip; Informs chaperones of their responsibilities; Sends out information via the parent and staff group emails regarding the trips; Sends out reminders before each trip with all pertinent information; Closes out the trip; Facilitates on-time payment for each trip; Ensures that all related policies and procedures within the safety plan are followed throughout the process Reviews field trip documents and information to ensure completion and accuracy Answers teacher and parent questions regarding field trips and events via email and phone Works with community providers as needed Writes articles as needed for staff monthly agenda Updates, stays abreast of, and upholds the the current board approved field trip policy Plans, executes, and attends all PLA, VLA, ALPS, and High school field trips as the lead chaperone. The appropriate number of field trips will be determined by the school and will take place in various locations around southern California (Orange, Riverside, San Diego, San Bernardino, Ventura, and Los Angeles counties) Plans and implements all virtual and in-person events, as determined by the school Researches and books all Physical Fitness Test (PFT) locations Performs other duties commensurate with the functions and level of the position and assists with other department events as needed Attends local PLC meetings on a monthly basis
Other Duties:
Responds to non-urgent communication within 24 school hours and urgent communication within two school hours 2. Documents and refers to the school's management all formal disciplinary actions involving students; supporting management with addressing and resolving complaints from students and parents in a timely manner; ensuring compliance with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act) Performs other duties as assigned
QUALIFICATIONS GUIDE
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education & Experience:
High School diploma or equivalent required, Bachelors is preferred Experience in planning social events, either virtually or in-person is preferred Event planning certification a plus Experience working in an educational environment is desirable
Other Qualifications:
State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance. Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years Hold and maintain a valid California Driver's License; proof of automobile insurance; and full time use of a dependable automobile that is insured pursuant to California regulations.
Knowledge:
Computer and technology literacy: Operate office equipment including a calculator, copier, fax machine, computer and assigned software. Google docs, Google spreadsheets and other online collaboration tools to send and receive information Basic arithmetic calculations
Skills:
Conflict resolution Record-keeping techniques Methods of collecting and organizing data and information
Abilities:
Embraces Sage Oak's core values Maintains integrity at all times Works independently with little direction Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner Maintains flexible and adaptable mindset Demonstrates sensitivity to individual differences and cultural backgrounds Maintains confidentiality of sensitive and privileged information Follows established procedures and meets all established deadlines Build a culture where students, parents, and teachers feel valued and served
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hear and speak to exchange information Dexterity of hands and fingers See to read a variety of materials Bend at the waist, kneel or crouch Sit or stand for extended periods of time Lifting objects up to 50 pounds with or without assistance
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office environment, regularly operating a computer and other office equipment Noise level is generally moderate Meetings conducted in public and office settings Indoor and outdoor in varying temperatures Employee must have available transportation and be able to drive up to 200 miles in a day
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.
EQUAL OPPORTUNITY:
Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. Employer's hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.
-Letter of Introduction
-Resume
-Letters of Recommendation- Two (2) current, professional letters (at least one from a direct supervisor)
Events Manager
Job Description
Reports To: Events Coordinator (or designee)
FLSA Status: Exempt
School Classification: Classified
Pay Schedule: Range 8 ($68,548 - $92,705) (prorated to reflect an 11 month salary)
Work Schedule: 11 months
Location: Onsite and Remote Office
Position Summary: The events manager will research, plan, implement, and chaperone all school field trips at various locations within southern California. The position also researches, plans, implements, and executes all school events. If the events are in-person, the position will attend the event.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
Events Coordination:
Other Duties:
QUALIFICATIONS GUIDE
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education & Experience:
Other Qualifications:
Knowledge:
Skills:
Abilities:
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.
EQUAL OPPORTUNITY:
Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. Employer's hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.