Executive Assistant II
Apply NowCompany: InnovAge
Location: Denver, CO 80219
Description:
Responsibilities
The Executive Assistant II serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive while also serving as a liaison to the senior management team. Reports directly to an executive that reports to the CEO. Under the supervision of the Executive, the Executive Assistant II performs a variety of complex, confidential and high-level administrative support duties.
Executive Administrative Support
Provide primary administrative support to the Matrixed Executive.
Organizes, prioritizes, and summarizes the content of incoming mail and materials, specially gathered data, special requests and meetings.
Review, draft, format, edit, and proofread general correspondence, documents, organizational charts, presentations, and other confidential materials. Formalize final document versions to be reviewed and approved by Executive.
Conduct research / collect and analyze data needed for correspondence, documents and presentations.
Maintains and manages an extremely active Executive's calendar of appointment in Microsoft Outlook, including schedules and coordinates meetings, conference calls, and other executive related events.
Collaborates with meeting attendees to coordinate dates and times, reserves meeting space, provides the appropriate equipment / materials and provides hospitality services as needed for meetings.
Initiates, establishes, and communicates department meetings on behalf of the Executive. Prepares meeting agendas, take meeting minutes and follows-up on meeting action items.
Disseminates information and schedules meetings with Executive's direct reports; and maintains formal and informal working relationships in order to carry out the written and verbal directives of the Executive.
Locates documents for review; maintains files and other records.
Coordinates the Executive's travel, which may include making arranging complex and detailed travel plans, itineraries, and agendas.
Performs credit card reconciliations, prepares mileage and expenses reports on a bi-weekly basis for approval by the Executive and processing by the Accounting department.
Assists with external committee appointments by gathering required information from committee sponsors.
Collaborates and collaborates with Governance in order to ensure that Board related information is updated with Executive's information.
Completes projects by assigning work to executive assistant staff; following up on results, provides analytical support on special projects as needed and assigned.
As needed, serve as internal and external point of contact for Executive.
REQUIRED
Bachelor's degree from an accredited college/university
Minimum of six (6) years of experience as an executive assistant and providing support to senior / executive staff, and Board of Directors.
Ability to exercise good judgment in a variety of situations.
A strategic thought process, and the ability to maintain a balance among multiple priorities.
The ability to work independently on projects, from conception to completion,
Ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Has a high degree of personal integrity and strong interpersonal skills.
Exemplary business writing skills for written and electronic communication. Strong grammar, spelling, punctuation, editing, proofreading and verbal/written communication skills. Excellent verbal communication and presentation skills.
Current knowledge and experience with the operation of copiers, fax machines, printers, postage meters, scanners and computers.
Strong knowledge, experience and intermediate to advanced skill level with Microsoft Office Suite, which includes Microsoft Outlook, Word, Excel, PowerPoint, Visio and Access, required.
PREFERRED
Bi-lingual
Benefits
InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.
InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.
Applicants are considered until the position is filled.
Posted Salary Range
USD $77,400.00 - USD $96,800.00 /Yr.
The Executive Assistant II serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive while also serving as a liaison to the senior management team. Reports directly to an executive that reports to the CEO. Under the supervision of the Executive, the Executive Assistant II performs a variety of complex, confidential and high-level administrative support duties.
Executive Administrative Support
Provide primary administrative support to the Matrixed Executive.
Organizes, prioritizes, and summarizes the content of incoming mail and materials, specially gathered data, special requests and meetings.
Review, draft, format, edit, and proofread general correspondence, documents, organizational charts, presentations, and other confidential materials. Formalize final document versions to be reviewed and approved by Executive.
Conduct research / collect and analyze data needed for correspondence, documents and presentations.
Maintains and manages an extremely active Executive's calendar of appointment in Microsoft Outlook, including schedules and coordinates meetings, conference calls, and other executive related events.
Collaborates with meeting attendees to coordinate dates and times, reserves meeting space, provides the appropriate equipment / materials and provides hospitality services as needed for meetings.
Initiates, establishes, and communicates department meetings on behalf of the Executive. Prepares meeting agendas, take meeting minutes and follows-up on meeting action items.
Disseminates information and schedules meetings with Executive's direct reports; and maintains formal and informal working relationships in order to carry out the written and verbal directives of the Executive.
Locates documents for review; maintains files and other records.
Coordinates the Executive's travel, which may include making arranging complex and detailed travel plans, itineraries, and agendas.
Performs credit card reconciliations, prepares mileage and expenses reports on a bi-weekly basis for approval by the Executive and processing by the Accounting department.
Assists with external committee appointments by gathering required information from committee sponsors.
Collaborates and collaborates with Governance in order to ensure that Board related information is updated with Executive's information.
Completes projects by assigning work to executive assistant staff; following up on results, provides analytical support on special projects as needed and assigned.
As needed, serve as internal and external point of contact for Executive.
REQUIRED
Bachelor's degree from an accredited college/university
Minimum of six (6) years of experience as an executive assistant and providing support to senior / executive staff, and Board of Directors.
Ability to exercise good judgment in a variety of situations.
A strategic thought process, and the ability to maintain a balance among multiple priorities.
The ability to work independently on projects, from conception to completion,
Ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Has a high degree of personal integrity and strong interpersonal skills.
Exemplary business writing skills for written and electronic communication. Strong grammar, spelling, punctuation, editing, proofreading and verbal/written communication skills. Excellent verbal communication and presentation skills.
Current knowledge and experience with the operation of copiers, fax machines, printers, postage meters, scanners and computers.
Strong knowledge, experience and intermediate to advanced skill level with Microsoft Office Suite, which includes Microsoft Outlook, Word, Excel, PowerPoint, Visio and Access, required.
PREFERRED
Bi-lingual
Benefits
InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.
InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.
Applicants are considered until the position is filled.
Posted Salary Range
USD $77,400.00 - USD $96,800.00 /Yr.