Executive Assistant to The Chair

At MoFo, we couldn't write our own success story without yours. Ready to write your story?

Join MoFo as EXECUTIVE ASSISTANT TO THE CHAIR in our San Francisco office!

ABOUT THE ROLE

It's an exiting time to join MoFo in this fast-paced and highly visible role supporting the Chair and Chief of Staff to the Chair!

• Provide administrative and project management assistance to Firm leadership.
• Support the Chair with time entry, client billing, conflicts and new matter openings.
• Manage and calendar meeting requests, using judgment and discretion to ensure appropriate prioritization.
• Manage complex scheduling for high level meetings with Firm management; facilitate participation in meetings, applying judgment based on key participant availability and other factors. Coordinate closely with participants and their assistants to ensure seamless service.
• Coordinate scheduling and assist with materials preparation and distribution for regular meetings.
• Manage content and preparation for staff, organizational meetings, etc., including soliciting topics, preparing agendas, preparing and distributing meeting materials, organizing schedules, meeting room details and setups, etc. Prepare materials with appropriate content and format depending on type of meeting, level, participants, etc.
• Gather and prepare, as appropriate, all materials necessary to prepare for internal and external meetings and appointments.
• Manage and make extensive travel arrangements, both domestic and international; develop and maintain travel itineraries, coordinate with offices, external constituents, etc.
• Manage a high volume of travel and other expenses.
• Assist in scheduling meetings in offices to ensure that meetings are appropriately prioritized and targeted.
• Research, as appropriate, documentation requirements for travel to foreign jurisdictions and facilitate obtaining all required documents.

ABOUT YOU

• Five or more years supporting a senior executive or senior professional services partner. Experience as a legal secretary is a plus.
• Highly polished communications skills. Ability to interact diplomatically and confidently with senior management and all levels of law firm personnel.
• Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters, and ability to diplomatically respond to inquiries into confidential issues.
• Advanced technology skills, with high proficiency in MS Word, Excel, PowerPoint, and Outlook. Experience with time entry and billing platforms preferred.
• Strong research skills and proficiency in utilizing electronic searches and databases.
• Excellent organization skills, and the ability to simultaneously manage multiple highly detailed projects.
• Ability to analyze needs and to determine priorities based on general direction and business objectives. Ability to apply effective independent judgment.
• Excellent attention to detail and follow-through skills.
• Ability to maintain a flexible work schedule and to work overtime. This role is generally in-office Monday through Thursday with remote Fridays.

ABOUT MOFO

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

• About Us: https://www.mofo.com/about
• Diversity Inclusion: https://careers.mofo.com/careers-diversity
• Commitment to Pro Bono: https://careers.mofo.com/careers-pro-bono
• The MoFo Foundation: https://www.mofo.com/culture/mofo-foundation

ABOUT OUR BENEFITS

MoFo offers a comprehensive benefits package starting on your first day.

• A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
• Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day to make an impact on your community and a birthday holiday just for fun.
• Education reimbursement annually.
• Dedicated Talent Development team.
• Competitive annual profit-sharing contribution.

Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.

San Francisco salary range: $104k to $145k