Executive Assistant to the President
Apply NowCompany: Lower Columbia College
Location: Longview, WA 98632
Description:
Salary: $71,600.00 - $95,200.00 Annually
Location : Longview, WA
Job Type: Exempt
Job Number: 202400124
Division: President's Area (Division)
Department: President's Office
Opening Date: 04/07/2025
Closing Date: 5/1/2025 11:59 PM Pacific
Details
At a Glance! At Lower Columbia College (LCC), we are dedicated to fostering student success and enhancing the quality of life in our community. As the Executive Assistant (EA) to the President, you will play a pivotal role in helping us achieve these goals. This key position provides comprehensive administrative support to the President and the College's Board of Trustees (BOT), contributing to the smooth operation of the College and ensuring that our leadership is supported in its strategic initiatives.
In this role, you will be responsible for overseeing and coordinating critical administrative processes, managing events and services, and supporting the development and monitoring of budgets within the President's division. As the primary point of contact for the President's office, you will help maintain a welcoming, inclusive environment for all visitors while ensuring that communication flows smoothly. In addition to supporting the President and BOT, you will also assist the Executive Director of Diversity, Equity, & Inclusion, as well as the Vice Presidents, with various administrative functions.
Who You Are: We are seeking a highly organized, approachable, and detail-oriented individual who thrives in a fast-paced, dynamic environment. You are self-motivated, proactive, and maintain a strong sense of integrity in all aspects of your work. You approach challenges with a solution-focused mindset, adapting your communication style to effectively collaborate with a diverse range of individuals. The ideal candidate will have excellent technology skills, a keen ability to anticipate the needs of those they support, and a passion for contributing to student success at LCC.
The Executive Assistant position is 40 hours per week. The typical schedule is Monday through Friday, 8:00 am to 5:00 pm. This position requires in-person remote with with occasional opportunity to work remotely if desired in accordance with LCC's telework policy. This position reports directly to the President. We typically hire closer to the lower to middle range of the salary. Offers are made based on applicant's qualifications relative to the job, internal pay equity, and any other relevant factors. Please note that there may be a COLA applied to the posted salary range effective July 1, 2025. The anticipated start date is July 1, 2025.
If you are ready to make a meaningful impact and support the leadership of Lower Columbia College, we encourage you to apply for this exciting opportunity!
Check us out on and !
Examples of Duties & Responsibilities
You will have the opportunity to:
This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Typical Qualifications
To be successful in this position, you will need:
Preferred Qualifications:
The minimum qualifications may seem specific and limiting, but we do consider candidates with relatable education, experience, and skills. We encourage you to apply even if you don't meet exactly what's listed. With questions about qualifications, feel free to reach out to our HR team.
Supplemental Information
How to apply:
An online application must be completed for consideration. Click "Apply" at the top of the page to get started. Paper submissions or emailed materials will not be accepted. A complete application must also include the following documents (attached or in the online application itself):
Upon request, accommodations are available for persons with disabilities for the Lower Columbia College hiring process. Please contact Human Resources to request an accommodation. The Human Resources Office is accessible to persons with disabilities.
Lower Columbia College Human Resources
For any questions regarding this job advertisement and/or department or campus culture, please call our Human Resources office at (360) 442-2120, or email us directly at hr@lowercolumbia.edu.
Equal Employment Opportunity
Lower Columbia College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Reauthorization Act and Washington State's Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. All Inquiries regarding compliance with Title IX, access, equal opportunity and/or grievance procedures should be directed to Kendra Sprague, Vice President of Foundation, HR & Legal Affairs, 1600 Maple Street, PO Box 3010, Longview, WA 98632, title9@lowercolumbia.edu, Phone number, (360) 442-2120, Phone number/TTY (800) 833-6388.
Diversity, Equity & Inclusion
LCC celebrates and embraces diversity of all kinds, including differing beliefs, cultures, people, and experiences. We commit to institutional and individual changes that recognize, understand, and challenge patterns of social inequity and systemic disparities within our ever-changing world. For more information, see Diversity & Equity.
Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Lower Columbia College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Lower Columbia College's Annual Security and Fire Safety Report is available online at lowercolumbia.edu/CleryASFR.
Declaration Regarding Sexual Misconduct
Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or professional association or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers or professional association. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.
Mission, Vision & Values
Our Mission, Vision & Values define our reason for being, and provide the framework for planning and improvement efforts at LCC. For details on LCC's Mission, Vision & Values, see our Strategic Plan.
Conditions of Employment
Anticipated Start Date
LCC offers two start dates for new employees - the 1st and 16th or the closest working day.
Insurance
We offer an affordable benefits package that delivers choice, access, value, and stability to you and your family. You have medical and dental coverage, life insurance, long-term disability, and the option to enroll in a medical Flexible Spending Account and Dependent Care Assistance Program. For more information on health care benefits, please visit
Retirement
Employees participate in either the State Board Retirement Plan administered through TIAA-CREF or PERS Plan 3 administered through the Department of Retirement Systems. Both plans are matched by LCC. There are also two supplemental tax-deferred retirement plans you can elect to participate in: the State Board Voluntary Investment Program and the Washington State Deferred Compensation Program.
Vacation
Paid leave and paid holidays are prorated based on FTE. The vacation accrual amounts listed below reflect a 12 month, 40 hour per week employee.
Personal Holidays
Sick Leave
LCC also offers exempt employees paid and unpaid leaves including bereavement, civil duty, disability, emergency, maternity/paternity, medical, military, professional and share leave.
Paid Holidays
Employees get 11 paid holidays per calendar year.
Social Security
All state employees are covered by the federal and Medicare systems. The state and the employee pay an equal amount into the system.
Tuition Waiver
For interested exempt employees, LCC offers $10 classes. State employees also qualify for tuition discounts with other various colleges and universities across the state ().
Red Devil Wellbeing
is LCC's employee wellness program that strives to help employees improve and maintain their wellbeing enabling them to live healthier and more fulfilling lives.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the
On-site Childcare Center
Theis a state licensed program that offers high quality childcare for children ages 1 month through kindergarten entry to students, staff and faculty. The center is open Monday through Friday 7:30 a.m. to 5:30 p.m. The program is a participant of the Washington State Early Achievers quality rating and improvement system and rated a level 4-Quality Level of Excellence. Our teachers are trained in the Early Childhood Education field.
Additional Leave
01
Please describe any other ways outside of education and direct experience that you believe demonstrate your ability to successfully perform the duties and responsibilities of this position (items not covered in cover letter or other application materials).
02
Please describe how you meet the following qualification: Associate's degree in relevant field AND three years of experience providing administrative support to executive or senior leaders; OR equivalent combination of education and experience.
03
As an Executive Assistant to the President, you will play a key role in fostering an inclusive and welcoming environment for diverse groups of stakeholders, including students, faculty, staff, and external partners. Please describe a situation in which you supported or promoted intercultural communication in a professional setting. How did your approach contribute to a more inclusive environment, and what impact did it have?
04
What computer programs, software, and technology are you proficient in using that are relevant to administrative support? Please provide some examples of how you've used them.
05
Please provide an example of a time when you had to handle a difficult situation. What happened? How did you handle the situation professionally?
06
How many years of experience do you have providing administrative support to executive or senior leaders?
07
Do you currently reside in or are you willing to relocate to Washington or Oregon to obtain employment at Lower Columbia College?
08
Are you able to provide proof of legal authorization to work in the U.S. upon hire?
09
How did you hear about this position?
Required Question
Location : Longview, WA
Job Type: Exempt
Job Number: 202400124
Division: President's Area (Division)
Department: President's Office
Opening Date: 04/07/2025
Closing Date: 5/1/2025 11:59 PM Pacific
Details
At a Glance! At Lower Columbia College (LCC), we are dedicated to fostering student success and enhancing the quality of life in our community. As the Executive Assistant (EA) to the President, you will play a pivotal role in helping us achieve these goals. This key position provides comprehensive administrative support to the President and the College's Board of Trustees (BOT), contributing to the smooth operation of the College and ensuring that our leadership is supported in its strategic initiatives.
In this role, you will be responsible for overseeing and coordinating critical administrative processes, managing events and services, and supporting the development and monitoring of budgets within the President's division. As the primary point of contact for the President's office, you will help maintain a welcoming, inclusive environment for all visitors while ensuring that communication flows smoothly. In addition to supporting the President and BOT, you will also assist the Executive Director of Diversity, Equity, & Inclusion, as well as the Vice Presidents, with various administrative functions.
Who You Are: We are seeking a highly organized, approachable, and detail-oriented individual who thrives in a fast-paced, dynamic environment. You are self-motivated, proactive, and maintain a strong sense of integrity in all aspects of your work. You approach challenges with a solution-focused mindset, adapting your communication style to effectively collaborate with a diverse range of individuals. The ideal candidate will have excellent technology skills, a keen ability to anticipate the needs of those they support, and a passion for contributing to student success at LCC.
The Executive Assistant position is 40 hours per week. The typical schedule is Monday through Friday, 8:00 am to 5:00 pm. This position requires in-person remote with with occasional opportunity to work remotely if desired in accordance with LCC's telework policy. This position reports directly to the President. We typically hire closer to the lower to middle range of the salary. Offers are made based on applicant's qualifications relative to the job, internal pay equity, and any other relevant factors. Please note that there may be a COLA applied to the posted salary range effective July 1, 2025. The anticipated start date is July 1, 2025.
If you are ready to make a meaningful impact and support the leadership of Lower Columbia College, we encourage you to apply for this exciting opportunity!
Check us out on and !
Examples of Duties & Responsibilities
You will have the opportunity to:
- Provide confidential and professional administrative support to the President, Board of Trustees, Executive Director of Diversity, Equity, & Inclusion (DEI), and Vice Presidents.
- Serve as the primary point of contact for internal and external communications addressed to the President and Board of Trustees.
- Manage the President's calendar, including scheduling appointments, meetings, and travel arrangements, ensuring optimal use of time and resources.
- Prepare agendas, materials, and presentations for meetings, attend meetings to take minutes, and follow up on action items.
- Coordinate logistics for Board of Trustees meetings, including scheduling, catering, preparing agendas, and distributing materials.
- Arrange domestic and international travel itineraries for the President, Board of Trustees, and the executive team.
- Manage budgets for the President's Office and Board of Trustees, ensuring compliance with purchasing policies and procedures.
- Maintain and update administrative and Board policies and manage associated procedures.
- Manage purchase cards and reconciliation for the President, Effectiveness & College Relations, Foundation, and Human Resources
- Act as web editor for certain sections of the college website.
- Support planning and management of campus events in coordination with other staff.
- Supervise and provide training for student workers providing administrative support.
- Maintain office supplies for the President's office, Payroll office, and VP of Administration's office.
- Perform various research tasks and special projects as assigned by the President.
- Maintain and organize records and files in compliance with Washington State Records Retention guidelines.
- Serve as backup for other executive assistants and operational staff as needed.
- Serve as backup on HR recruitments as needed.
- Maintain confidentiality and exercise discretion when handling sensitive information.
- Support the college's diversity, equity, and inclusion initiatives in all aspects of your work.
- Collaborate with other campus departments and serve on various committees
- Perform other duties as assigned
This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Typical Qualifications
To be successful in this position, you will need:
- Associate's degree in relevant field AND three years of experience providing administrative support to executive or senior leaders; OR equivalent combination of education and experience
- Exceptional attention to detail and accuracy in work
- Outstanding communication skills including speaking, listening, and writing and the ability to interact effectively with diverse stakeholders
- Strong technology skills
- Ability to prioritize tasks, work independently, and meet deadlines
- Demonstrated ability to handle difficult and sensitive situations with tact and confidentiality
- Strong organization skills
Preferred Qualifications:
- Bachelor's degree in relevant field
- More than three years of experience providing administrative support to executive or senior leaders
- Experience supporting a Board
- Advanced technology skills
The minimum qualifications may seem specific and limiting, but we do consider candidates with relatable education, experience, and skills. We encourage you to apply even if you don't meet exactly what's listed. With questions about qualifications, feel free to reach out to our HR team.
Supplemental Information
How to apply:
An online application must be completed for consideration. Click "Apply" at the top of the page to get started. Paper submissions or emailed materials will not be accepted. A complete application must also include the following documents (attached or in the online application itself):
- Letter of Interest (cover letter) - describing your interest in Lower Columbia College and this position, how your experience, knowledge/skills, education, abilities etc. meet the qualifications for this position
- Resume
- References - please provide at least three professional references including one current or former supervisor
- Unofficial transcripts (if applicable)
Upon request, accommodations are available for persons with disabilities for the Lower Columbia College hiring process. Please contact Human Resources to request an accommodation. The Human Resources Office is accessible to persons with disabilities.
Lower Columbia College Human Resources
For any questions regarding this job advertisement and/or department or campus culture, please call our Human Resources office at (360) 442-2120, or email us directly at hr@lowercolumbia.edu.
Equal Employment Opportunity
Lower Columbia College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Reauthorization Act and Washington State's Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. All Inquiries regarding compliance with Title IX, access, equal opportunity and/or grievance procedures should be directed to Kendra Sprague, Vice President of Foundation, HR & Legal Affairs, 1600 Maple Street, PO Box 3010, Longview, WA 98632, title9@lowercolumbia.edu, Phone number, (360) 442-2120, Phone number/TTY (800) 833-6388.
- Learn more on our Non-Discrimination and Anti-Harassment page.
- The college is compliant with Title IX best practices. For more information, visit About Title IX.
- The college encourages qualified members of protected classes to apply.
Diversity, Equity & Inclusion
LCC celebrates and embraces diversity of all kinds, including differing beliefs, cultures, people, and experiences. We commit to institutional and individual changes that recognize, understand, and challenge patterns of social inequity and systemic disparities within our ever-changing world. For more information, see Diversity & Equity.
Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Lower Columbia College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Lower Columbia College's Annual Security and Fire Safety Report is available online at lowercolumbia.edu/CleryASFR.
Declaration Regarding Sexual Misconduct
Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or professional association or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers or professional association. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.
Mission, Vision & Values
Our Mission, Vision & Values define our reason for being, and provide the framework for planning and improvement efforts at LCC. For details on LCC's Mission, Vision & Values, see our Strategic Plan.
Conditions of Employment
- If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate legal authorization to work for the duration of this position as required by the Immigration Reform Control Act of 1995.
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
- The College is committed to maintain an environment for teaching and learning which is free of drugs and alcohol.
Anticipated Start Date
LCC offers two start dates for new employees - the 1st and 16th or the closest working day.
Insurance
We offer an affordable benefits package that delivers choice, access, value, and stability to you and your family. You have medical and dental coverage, life insurance, long-term disability, and the option to enroll in a medical Flexible Spending Account and Dependent Care Assistance Program. For more information on health care benefits, please visit
Retirement
Employees participate in either the State Board Retirement Plan administered through TIAA-CREF or PERS Plan 3 administered through the Department of Retirement Systems. Both plans are matched by LCC. There are also two supplemental tax-deferred retirement plans you can elect to participate in: the State Board Voluntary Investment Program and the Washington State Deferred Compensation Program.
Vacation
Paid leave and paid holidays are prorated based on FTE. The vacation accrual amounts listed below reflect a 12 month, 40 hour per week employee.
- 0 - 5th years of employment - 16 hours per month / 24 days per year
- Starting 6th year of employment and Exempt Administrators - 18.667 hours per month / 28 days per year
Personal Holidays
- Five (5) Personal Holidays per year
Sick Leave
- One day (8 hours) per month
LCC also offers exempt employees paid and unpaid leaves including bereavement, civil duty, disability, emergency, maternity/paternity, medical, military, professional and share leave.
Paid Holidays
Employees get 11 paid holidays per calendar year.
Social Security
All state employees are covered by the federal and Medicare systems. The state and the employee pay an equal amount into the system.
Tuition Waiver
For interested exempt employees, LCC offers $10 classes. State employees also qualify for tuition discounts with other various colleges and universities across the state ().
Red Devil Wellbeing
is LCC's employee wellness program that strives to help employees improve and maintain their wellbeing enabling them to live healthier and more fulfilling lives.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the
On-site Childcare Center
Theis a state licensed program that offers high quality childcare for children ages 1 month through kindergarten entry to students, staff and faculty. The center is open Monday through Friday 7:30 a.m. to 5:30 p.m. The program is a participant of the Washington State Early Achievers quality rating and improvement system and rated a level 4-Quality Level of Excellence. Our teachers are trained in the Early Childhood Education field.
Additional Leave
- Leave Sharing
- Parental Leave
- Family and Medical Leave Act (FMLA)
- Leave Without Pay
01
Please describe any other ways outside of education and direct experience that you believe demonstrate your ability to successfully perform the duties and responsibilities of this position (items not covered in cover letter or other application materials).
02
Please describe how you meet the following qualification: Associate's degree in relevant field AND three years of experience providing administrative support to executive or senior leaders; OR equivalent combination of education and experience.
03
As an Executive Assistant to the President, you will play a key role in fostering an inclusive and welcoming environment for diverse groups of stakeholders, including students, faculty, staff, and external partners. Please describe a situation in which you supported or promoted intercultural communication in a professional setting. How did your approach contribute to a more inclusive environment, and what impact did it have?
04
What computer programs, software, and technology are you proficient in using that are relevant to administrative support? Please provide some examples of how you've used them.
05
Please provide an example of a time when you had to handle a difficult situation. What happened? How did you handle the situation professionally?
06
How many years of experience do you have providing administrative support to executive or senior leaders?
- 0 years
- 1-2 years
- 3-4 years
- 5+ years
07
Do you currently reside in or are you willing to relocate to Washington or Oregon to obtain employment at Lower Columbia College?
- Yes
- No
08
Are you able to provide proof of legal authorization to work in the U.S. upon hire?
- Yes
- No
09
How did you hear about this position?
- LCC Website
- Social Media (Facebook, Instagram, Twitter)
- Word of Mouth
- Indeed
- WorkSource
- Washington State Jobs Board
- Partners in diversity
- Higher Ed Jobs
- Other Recruitment Site
- Diversity listserv
Required Question