EXECUTIVE ASSISTANT with Security Clearance

Duties This position is located in the Department of Homeland Security (OHS); Office of Legislative Affairs (OLA). The Office of Legislative Affairs serves as primary liaison to Members of Congress and their congressional staff. The office responds to inquiries from Congress; notifies Congress about Department initiatives, policies, and programs; and keeps the Department's senior leaders informed about the activities of Congress. The mission of OLA is to enhance the ability of the Department to prevent, protect against and respond to threats and hazards to the nation, as well as to ensure safe and secure borders, by providing timely information about the Department of Homeland Security to Members of Congress, working with the White House and within the Executive Branch. The primary purpose of this position is to (l) serve as an Executive Assistant performing a variety of assignments for the Assistant Secretary, Deputy Assistant Secretary to the House, Deputy Assistant Secretary to the Senate, and other senior leaders; and (2) to provide a wide variety of support duties throughout OLA in all matters pertaining to managerial, administrative, and technical concerns. Requirements Conditions of Employment * Must be a current permanent Federal employee * Must have supervisory approval to apply to the Joint Duty Assignment. DHS 250-2 Application Form under "required documents" section. * Must NOT have any pending/outstanding disciplinary actions * Must have achieved a minimum of "meet expectations/proficiency" on latest performance appraisal/evaluation * Must be currently at the grade level of the detail. *No Temporary Promotion Opportunity* * The program does not apply to members of the Military service or contractors. Qualifications Qualifications required: * The incumbent requires a mastery of research, analysis, synopsis, and evaluation of information pertaining to a wide variety Departmental strategic planning topics and issues of special interest to OLA's senior leaders. * This knowledge is applied in reviewing proposed legislative changes that impact the strategic initiatives of the office; the way programs are carried out; or in evaluating the content of new or modified legislation for projected impact upon OLA initiatives, programs and resources of the office. * Possesses a comprehensive knowledge of the administrative laws, policies, regulations, and precedents applicable to OLA programs and the OLA component program areas. * This includes in-depth knowledge of headquarters and component agency strategic program events and milestones, and methods of evaluating the worth of strategic initiatives accomplishments. Knowledge is required of relationships with other program offices within the employing agency or in other agencies. * Expert knowledge of agency structure, mission, goals and objectives, as well as organizational relationships. Knowledge of management processes to prepare long-range and short-range planning guidance in accordance with broad agency strategic planning policies and objectives. * Comprehensive knowledge of broad administrative procedures, practices, policies and methodology in order to effectively direct, control, cultivate, moderate and fulfill the administrative operations of the office. * Highly developed interpersonal skills necessary for executive-level interactions and leadership at upper-managerial levels, with the ability to quickly establish rapport and confidence with individuals ranging from executives to technicians. Strong liaison skills to effectively interact with senior officials with OLA and in other executive agencies, the Congress, the White House and the public. * Ability to communicate orally and in writing. Please read the following important information to ensure we have everything we need to consider your application: It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this Joint Duty assignment opportunity announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. Your application will be rated based on your resume. Please ensure EACH work history includes ALL of the following information: * Job Title (Include series and grade of Federal Job) * Duties (Be specific in describing your duties) * Name of Federal agency * Supervisor name, email, and phone number * Start and end dates including month and year (e.g. June 2007 to April 2008) Education EDUCATIONAL SUBSTITUTION: There is no educational substitution for this position. Additional information **DHS does not offer any additional benefits beyond that which the Federal employee is already receiving. If the position requires a security clearance, employees must have a SECRET or TOP SECRET clearance to placement AND must maintain that level of clearance while performing in the position. Selected applicants for a JDA are requested to fulfill the items below during the JDA: * Complete the DHS Training Course 15 days prior to the arrival to the JDA. * Complete the DHS Joint Duty Assignment Progress Plan to include: * Phase 1: Establish assignment objectives within the first 30 days of the JDA. * Phase 2: Complete a self-assessment of the duties performed at the mid-point of the JDA. * Phase 3: Complete a final review within the last 30 days of the JDA. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education, and training will be rated using a job questionnaire based on the competencies or knowledge, skills, and abilities needed to perform this Joint Duty Assignment. If you are among the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. After reviewing your resume and supporting documentation, a determination will be made. You must submit the supporting documents listed under the required documents section of this announcement. Note: DHS continues to take necessary steps to keep our workforce safe amid the COVID-19 pandemic. If you receive a final Joint Duty Assignment offer to onboard, please complete the onboarding requirements and/or forms and submit them electronically in an expeditious manner. Your start date may be delayed if the action above is not completed. Required Documents 1. Resume: Do not include any personally identifiable information (PII) i.e., home address, social security number, or date of birth. Your resume must clearly demonstrate you have experience which meets the requirements of this position as outlined in the "Qualifications" section. 2. SF-50: Submit a copy of your official SF-50 (no text version) or other official "Notification of Personnel Action" document which shows the following information: * Your appointment in the Federal service * Tenure * Grade and Step * Full performance level If your SF-50(s) does not provide the information needed to make a final determination for qualification, you will be found ineligible for the position. 3. DHS Joint Duty Assignment Application Form signed by your supervisor. Please click on the following link to access the required form DHS Form 250-02 . How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on 04/01/2025 to receive consideration. * To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and other supporting documents, and complete the questionnaire. * Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login , select the Application Status link, and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. Agency contact information DHS Joint Duty Program Email Address Department of Homeland Security Headquarters OCHCO/HRMS/MS #0170 6595 Springfield Center Drive Springfield, VA 20598-0170 US Next steps Once you submit your application, we will assess your experience and training, identify the best qualified applicants, and refer those applications to the selecting official for further consideration and a possible interview. We will notify you by email at various stages in the process. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a final JDA offer within 90 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. Telework: Telework eligibility is based on the needs of the office and is subject to change. Additional information pertaining to your interest and availability for this p