Executive Business Administrator

As the Executive Business Administrator to the Corporate Vice President of Security Copilot , Ecosystem and Marketplace , you will be a critical member of our team, helping us make the world safer and more productive for all. The Microsoft Security organization accelerates bold ambitions to ensure that our company and industry is securing digital technology platforms,devices,and clouds in our customers' heterogeneous e nvironments, as well as ensuring the security of our own internal estate. The ideal candidate for this role will have experience navigating and changing direction quickly within a demanding environment . As the front-line representative of the office of the CVP, this person will have stellar people skills , mindfulness , the ability to self-direct, solid organizational skills, demonstrated initiative, great work ethic and the ability to manage multiple tasks simultaneously. This person will communicate effectively and collaboratively with the leadership team, and others at all levels of the organization. This person must have the highest level of integrity and business professionalism to be able to deal with extremely sensitive information with absolute confidentiality.

Responsibilities:

• Proactively manage and prioritize complex and constantly changing calendars, resulting in the CVP staying focused on their business priorities, working efficiently, and ensuring they are fully prepared and timely for meetings.
• Partner closely with the Cloud Ecosystem Security Chief of Staff, Leadership Team, and other key business stakeholders to ensure strategic time management for the CVP.
• Work with the Cloud Ecosystem Security Chief of Staff on aligning Leadership Rhythms, Customer and Partner engagements with the CVPs calendar and ensure tight coordination of commitments.
• Plan and coordinate domestic and international travel arrangements including the ability to map logistics pursuant to the cultural and business protocols; meet the travel requirements of the CVP and traveling team; and partner in planning meetings and logistics .
• Manage and maintain team aliases for the Security Copilot , Ecosystem and Marketplace organization.
• Work with the team on headcount and space planning, including creating PCNs and updating people records in systems ( e.g. , Employee Central) as needed.
• Prepare, approve, and process business expenses for the CVP and Leadership Team.
• Plan and manage oversight of the morale budget, spend, and events.
• Help support the broader Security Copilot, Ecosystem and Marketplace and CES admin team , assist in providing coaching and mentoring to other FTE or vendor admins as needed.
• Support business and team events, including but not limited to; global offsites, morale events and corporate events.

Qualifications:

Required/Minimum Qualifications:

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• 5+ years experience partnering with business leadership and other executive administrators.
• 5+ years of experience supporting a global team, with remote employees
• 5+ years of experience using Microsoft productivity software including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar collaboration tools.

Additional or Preferred Qualifications:

• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• 2+ years experience serving as mentor to others.
• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• Experience in successfully partnering with Chief of Staff and business management teams, as well as multiple EAs and administrators.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $28.46 - $48.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $39.76 - $55.67 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until December 10, 2024.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form .

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

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