EXECUTIVE DIRECTOR, FISCAL SERVICES
Apply NowCompany: San Jose Evergreen Community College District
Location: San Jose, CA 95123
Description:
Position Details
Position Information
Opportunity Type
MANAGEMENT EMPLOYMENT OPPORTUNITY
Position Title
EXECUTIVE DIRECTOR, FISCAL SERVICES
Posting Number
S2513
Close/First Review Date
04/27/2025
Department
Fiscal Services
Work Location
District Office
Position Status
Full Time
Salary Range
$193,580 - $235,299 Annual Salary (Range M36: Management 2024-2025). Salary Schedule. Starting salary placement is generally at Step 1.
Benefits Summary
Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Manager and Supervisor positions also include 22 vacation days, 20 holidays, 12 sick leave days and 6 administrative leave days per year.
Position Description
POSITION SUMMARY
The Executive Director of Fiscal Services reports to the Vice Chancellor of Administrative Services at the District Office. This is a full time, 12 months per year, management position.
POSITION PURPOSE
Reporting to the Vice Chancellor of Administrative Services, the Executive Director of Fiscal Services serves as the District's key financial expert and is responsible for the administration and management of district business services. This position leads, directs and oversees the budget, finance and accounting, auxiliary services, and the contracts and risk management program of the District; serves as the principle liaison between the centralized accounting, payroll and purchasing functions and the college business service offices.
NATURE AND SCOPE
The Executive Director of Fiscal Services leads the fiscal services of the District including accounting, budget, purchasing, payroll, warehouse, contracts and risk management, and auxiliary services. The position oversees the District's budget; prepares District attendance accounting reports and various other financial reports; supervises and evaluates the performance of assigned personnel; oversees accounting, purchasing, payroll and risk management; and develops and presents fiscal and business strategies.
DUTIES and RESPONSIBILITIES
1. Advise the Vice Chancellor of Administrative Services and District Management on financial, payroll, contracts, purchasing, and risk management issues.
2. Provide leadership and oversight to the District Fiscal Services team. Plan, organize, control and oversee the fiscal services of the District including accounting, budget, payroll, purchasing, warehouse, auxiliary services, contracts and risk management program.
3. Evaluate the financial impact of policy options; formulate, maintain and implement District accounting procedures; approve payments, budget transfers, journal entries, legal reports and other transactions as appropriate; manage the flow of office activities.
4. Oversee and administer the District's annual budget; publish budget process guidelines; participate in the development of strategies and budget goals for the Colleges and District Office.
5. Administer specialized presentations and analyses for the District's strategic planning and employment negotiation processes; oversee the preparation of multi-year financial projections, cash flow and financial analyses including revenue, expenditure, employee compensation and historical comparisons, cost/benefit analyses and others.
6. Serve as primary liaison with the District's independent auditors; oversee the annual independent audit; participate in audit committee meetings to determine scope of audits and review results; coordinate the audit calendar; discuss auditor concerns with appropriate administrators and approve management strategies to resolve findings; prepare related reports.
7. Prepare the District's attendance accounting reports; conduct a detailed review and assure accuracy of data.
8. Oversee and provide directions and leadership for risk management program.
9. Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; train, counsel, discipline and terminate personnel according to established policies and procedures.
10. Provide technical expertise, information and assistance to the Vice Chancellor regarding assigned functions.
11. Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned activities and personnel.
12. Attend and conduct a variety of meetings as assigned; represent the District at various state, regional, and local meetings; serve as the District representative on various Boards; participate in conferences and workshops to maintain current knowledge in legislation, technology, standards, and practices related to assigned activities.
13. Cultivate positive working relationships within the District to build customer confidence and satisfaction. Communicate with other administrators, personnel and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information.
14. Perform other duties as assigned.
EMPLOYMENT STANDARDS
Knowledge of:
1. Accounting, auditing, budgeting, and cash management as applied to California community colleges.
2. Theory and practices of public finance and business administration.
3. Financial systems and methods of budget development, tracking, and monitoring.
4. Basic research and analytical methods.
5. Principles, practices and terminology used in complex financial and statistical recordkeeping.
6. Risk management specializing in liability and property coverage.
7. Pertinent federal, state and local laws, codes and regulations.
8. Principles of supervision, training and performance evaluation.
Skills and Abilities:
1. Plan, organize, control and direct a centralized fiscal services department including accounting, budget, purchasing, payroll and auxiliary services.
2. Develop and maintain complex accounting, database, and spreadsheet models and systems.
3. Interpret, apply and explain rules, regulations, policies and procedures.
4. Prepare comprehensive narrative and statistical reports.
5. Direct the maintenance of a variety of reports and files related to assigned activities.
6. Direct, schedule, coordinate and evaluate the work of assigned employees.
7. Communicate effectively both orally and in writing.
8. Build and foster knowledgeable, cohesive and effective work teams.
9. Establish and maintain cooperative and effective working relationships with others.
10. Operate a computer and assigned office equipment.
11. Analyze situations accurately and adopt an effective course of action.
12. Plan, organize work and meet schedules.
Required Qualifications
EDUCATION AND EXPERIENCE
1. Bachelor's degree from an accredited institution in accounting, finance, business administration or related field.
2. Five years of increasingly responsible experience in the management of a fiscal services or accounting department, preferably in a public agency.
District's Diversity Requirements
Desired Qualifications
Preferred Qualifications
1. Bilingual abilities, desirable.
Foreign Degree
For positions that require a degree or coursework:
Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.
Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.
Working Environment
1. Typical office environment.
About San Jose/Evergreen Community College District
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.
As of Spring 2024, with enrollment of approximately 15,655 students per semester, and an extremely diverse student population (Hispanic/Latino 45.20%, Black/African-American 3.45%, Asian/Pacific Islander 31.70%, American Indian/Native American 0.36%, White/Caucasian 12.76%) attaining educational goals reflecting 56% - Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.
The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 34.2% Hispanic/Latino, 26.0% Asian/Pacific Islander, 6.8% Black/African American, 17.8% White/Caucasian, 1.4% American Indian/Native American and as well as encouraging applications from all qualified, outstanding applicants.
Important Information
EQUAL OPPORTUNITY EMPLOYER STATEMENT
San Jos-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.
CONTACT
Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website: https://sjeccd.peopleadmin.com
District Website: www.sjeccd.edu
APPLICATION PROCEDURES
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.
1. A completed online San Jos-Evergreen Community College District APPLICATION.
2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).
3. A current RESUME/CURRICULUM VITAE
4. TRANSCRIPT - (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).
Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.
OTHER APPLICANT INFORMATION
1. Only complete application materials will be considered. No exceptions.
2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.
3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
4. Application materials become the property of the District and will not be returned or duplicated.
5. Travel expenses to attend the interview are the responsibility of the candidate.
6. Meeting the minimum qualifications does NOT assure an interview.
7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
*Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:
Academic Credentials Evaluation Institute, Inc.
Website: http://www.acei-global.org/
Education Records Evaluation Services
Website: www.eres.com
International Education Research Foundation
Website: http://www.ierf.org/
World Education Services
Website: www.wes.org
Position Information
Opportunity Type
MANAGEMENT EMPLOYMENT OPPORTUNITY
Position Title
EXECUTIVE DIRECTOR, FISCAL SERVICES
Posting Number
S2513
Close/First Review Date
04/27/2025
Department
Fiscal Services
Work Location
District Office
Position Status
Full Time
Salary Range
$193,580 - $235,299 Annual Salary (Range M36: Management 2024-2025). Salary Schedule. Starting salary placement is generally at Step 1.
Benefits Summary
Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Manager and Supervisor positions also include 22 vacation days, 20 holidays, 12 sick leave days and 6 administrative leave days per year.
Position Description
POSITION SUMMARY
The Executive Director of Fiscal Services reports to the Vice Chancellor of Administrative Services at the District Office. This is a full time, 12 months per year, management position.
POSITION PURPOSE
Reporting to the Vice Chancellor of Administrative Services, the Executive Director of Fiscal Services serves as the District's key financial expert and is responsible for the administration and management of district business services. This position leads, directs and oversees the budget, finance and accounting, auxiliary services, and the contracts and risk management program of the District; serves as the principle liaison between the centralized accounting, payroll and purchasing functions and the college business service offices.
NATURE AND SCOPE
The Executive Director of Fiscal Services leads the fiscal services of the District including accounting, budget, purchasing, payroll, warehouse, contracts and risk management, and auxiliary services. The position oversees the District's budget; prepares District attendance accounting reports and various other financial reports; supervises and evaluates the performance of assigned personnel; oversees accounting, purchasing, payroll and risk management; and develops and presents fiscal and business strategies.
DUTIES and RESPONSIBILITIES
1. Advise the Vice Chancellor of Administrative Services and District Management on financial, payroll, contracts, purchasing, and risk management issues.
2. Provide leadership and oversight to the District Fiscal Services team. Plan, organize, control and oversee the fiscal services of the District including accounting, budget, payroll, purchasing, warehouse, auxiliary services, contracts and risk management program.
3. Evaluate the financial impact of policy options; formulate, maintain and implement District accounting procedures; approve payments, budget transfers, journal entries, legal reports and other transactions as appropriate; manage the flow of office activities.
4. Oversee and administer the District's annual budget; publish budget process guidelines; participate in the development of strategies and budget goals for the Colleges and District Office.
5. Administer specialized presentations and analyses for the District's strategic planning and employment negotiation processes; oversee the preparation of multi-year financial projections, cash flow and financial analyses including revenue, expenditure, employee compensation and historical comparisons, cost/benefit analyses and others.
6. Serve as primary liaison with the District's independent auditors; oversee the annual independent audit; participate in audit committee meetings to determine scope of audits and review results; coordinate the audit calendar; discuss auditor concerns with appropriate administrators and approve management strategies to resolve findings; prepare related reports.
7. Prepare the District's attendance accounting reports; conduct a detailed review and assure accuracy of data.
8. Oversee and provide directions and leadership for risk management program.
9. Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; train, counsel, discipline and terminate personnel according to established policies and procedures.
10. Provide technical expertise, information and assistance to the Vice Chancellor regarding assigned functions.
11. Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned activities and personnel.
12. Attend and conduct a variety of meetings as assigned; represent the District at various state, regional, and local meetings; serve as the District representative on various Boards; participate in conferences and workshops to maintain current knowledge in legislation, technology, standards, and practices related to assigned activities.
13. Cultivate positive working relationships within the District to build customer confidence and satisfaction. Communicate with other administrators, personnel and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information.
14. Perform other duties as assigned.
EMPLOYMENT STANDARDS
Knowledge of:
1. Accounting, auditing, budgeting, and cash management as applied to California community colleges.
2. Theory and practices of public finance and business administration.
3. Financial systems and methods of budget development, tracking, and monitoring.
4. Basic research and analytical methods.
5. Principles, practices and terminology used in complex financial and statistical recordkeeping.
6. Risk management specializing in liability and property coverage.
7. Pertinent federal, state and local laws, codes and regulations.
8. Principles of supervision, training and performance evaluation.
Skills and Abilities:
1. Plan, organize, control and direct a centralized fiscal services department including accounting, budget, purchasing, payroll and auxiliary services.
2. Develop and maintain complex accounting, database, and spreadsheet models and systems.
3. Interpret, apply and explain rules, regulations, policies and procedures.
4. Prepare comprehensive narrative and statistical reports.
5. Direct the maintenance of a variety of reports and files related to assigned activities.
6. Direct, schedule, coordinate and evaluate the work of assigned employees.
7. Communicate effectively both orally and in writing.
8. Build and foster knowledgeable, cohesive and effective work teams.
9. Establish and maintain cooperative and effective working relationships with others.
10. Operate a computer and assigned office equipment.
11. Analyze situations accurately and adopt an effective course of action.
12. Plan, organize work and meet schedules.
Required Qualifications
EDUCATION AND EXPERIENCE
1. Bachelor's degree from an accredited institution in accounting, finance, business administration or related field.
2. Five years of increasingly responsible experience in the management of a fiscal services or accounting department, preferably in a public agency.
District's Diversity Requirements
- Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
- Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so.
Desired Qualifications
Preferred Qualifications
1. Bilingual abilities, desirable.
Foreign Degree
For positions that require a degree or coursework:
Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.
Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.
Working Environment
1. Typical office environment.
About San Jose/Evergreen Community College District
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.
As of Spring 2024, with enrollment of approximately 15,655 students per semester, and an extremely diverse student population (Hispanic/Latino 45.20%, Black/African-American 3.45%, Asian/Pacific Islander 31.70%, American Indian/Native American 0.36%, White/Caucasian 12.76%) attaining educational goals reflecting 56% - Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.
The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 34.2% Hispanic/Latino, 26.0% Asian/Pacific Islander, 6.8% Black/African American, 17.8% White/Caucasian, 1.4% American Indian/Native American and as well as encouraging applications from all qualified, outstanding applicants.
Important Information
EQUAL OPPORTUNITY EMPLOYER STATEMENT
San Jos-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.
CONTACT
Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414
Email: hremploymentservices@sjeccd.edu
Employment Website: https://sjeccd.peopleadmin.com
District Website: www.sjeccd.edu
APPLICATION PROCEDURES
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.
1. A completed online San Jos-Evergreen Community College District APPLICATION.
2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).
3. A current RESUME/CURRICULUM VITAE
4. TRANSCRIPT - (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).
Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.
OTHER APPLICANT INFORMATION
1. Only complete application materials will be considered. No exceptions.
2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.
3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
4. Application materials become the property of the District and will not be returned or duplicated.
5. Travel expenses to attend the interview are the responsibility of the candidate.
6. Meeting the minimum qualifications does NOT assure an interview.
7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
*Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:
Academic Credentials Evaluation Institute, Inc.
Website: http://www.acei-global.org/
Education Records Evaluation Services
Website: www.eres.com
International Education Research Foundation
Website: http://www.ierf.org/
World Education Services
Website: www.wes.org