Executive Director of Financial Services and Operational Initiatives (Financial Admin Leader)

Campus Shared Services team uses ethical, innovative, and sustainable business practices to provide excellent customer service, convenience, and value to the entire university community. This shared service center focuses on effective, cost efficient, and policy compliant solutions while leading financial oversight and strategy. This department is responsible for establishing and maintaining the fiscal integrity of all units within Bloomington campus auxiliaries reporting to the Vice Provost for Finance and Administration (VPFA) and several additional units within the Office of the Vice Provost for Student Life (VPSL) to achieve their goals.

Job Summary

As the primary fiscal administrator for campus auxiliaries, leads financial oversight and strategy and directs leadership staff who provide supervision to the centralized shared service center which includes compliance, reporting, accounting, application administration, capital planning, procurement, payroll, accounts payable, travel, and financial analysis and planning.

Department-Specific Responsibilities

• Establishes long-term business plans and long-term strategic objectives.
• Responsible for escalated operational issues, including human resources and/or people management situations.
• Determines overall budget for financial administration teams.
• Develops business relationships across the university and externally. Drives innovation and excellence within the area of financial administration.
• Responsible for establishing and maintaining the fiscal integrity of all units within Bloomington campus auxiliaries (RC 80) and several additional units within the Office of the Vice Provost for Student Life (RC 70).
• Directly oversees financial operations and fiscal strategy for Bloomington campus auxiliaries, including Housing Operations, IU Dining and Hospitality (including the IU Hotel), Campus Bus, Parking Operations, Fleet Services, Transportation Demand Management, and Distribution and Logistics Services (Document Services, IU Warehouse, IU Surplus, and Mail Services), and Early Childhood Education Services.
• Oversees financial operations for Residential Life, Housing Assignments, Bradford Woods, Indiana Memorial Union, the IU Student Health Center, and Recreational Sports.
• Provides strategic guidance to the daily and long-term operations, new initiatives and priorities of business, finance and budget functions for Housing Operations, IU Dining and Hospitality, and other auxiliary enterprises with significant financial authority and fiduciary responsibility, with responsibility for combined budget equaling over $300M.
• Participates in high level and strategic fiscal leadership, policy discussions, and decisions for all auxiliary units with a heavy focus on Housing Operations, IU Dining and Hospitality (including the IU Hotel), as the largest auxiliaries by providing financial leadership and management of a centralized shared services team.
• Works with various leadership in departments inside and outside the Office of the Provost and Executive Vice President, and the Office of the Executive Vice President for Finance and Administration as well as across the university to ensure compliance and coordinated university effort to achieve cohesion amongst auxiliaries and various stakeholders to direct, analyze, forecast, and advise on short- and long-term operational and fiscal issues facing auxiliary units.
• Provides financial analysis, predictive modeling and forecasting, with development of data analytics including executive management dashboards to support data-driven decision-making, and long-term planning and fiscal strategy for campus auxiliaries.
• Reviews campus auxiliary budgets to ensure priorities and standards are met while understanding the large impact on the Bloomington campus and a tangible effect on daily campus operations as well as on student experiences.
• Responsible for analysis and integrity of the capital plan and financial proformas for Housing Operations, IU Dining, and Parking Services. These plans are used for Board of Trustee decision-making related to approval of rates and affect the university's ability to bond projects as well as its bond rating.
• Acts as campus auxiliary representative and university auxiliaries lead in financial discussions with University Administration (UA) offices.

General Responsibilities

• Directs the daily and long-term financial and/or administrative operations of multiple university units or an unusually large multi-faceted academic, research, and teaching department within a school or college.
• Responsible for accuracy, timelines, and the general integrity of the Financial Administration family, and fiscal, policy, and internal control management.
• Creates annual revenue and expenditure budget for a large school/college. Develops budgetary policies and procedures.
• Develops models and provides recommendations to executive leadership for resource allocations and to enhance financial performance.
• Develops and introduces growth strategies and identifies risks.
• Monitors division and campus budgets and reports any significant deviations from approved budgets.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
• Provides leadership and direction through other managers.
• May oversee and direct variety of human resources activities including employment, labor relations, benefits, training, and classification for unit(s)/campus.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field

Preferred

• Master's degree of Business Administration (MBA)

WORK EXPERIENCE

Required

• 5 years related functional experience
• 3 years of management experience in related field

Preferred

• 8 years of professional experience in financial operations, accounting, and business administration with an emphasis in finance.

LICENSES AND CERTIFICATES

Preferred

• Certified Public Account (CPA) License
• Certified Management Accountant (CMA) Certification

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Excellent organizational skills
• Excellent collaboration and team building skills
• Effectively coaches and delivers constructive feedback
• Instills commitment to organizational goals
• Demonstrates excellent judgment and decision-making skills
• Effective conflict management skills
• Build and manages effective teams
• Effective leadership skills
• Ability to represent the company with external constituents
• Ability to drive multiple projects to successful completion
• Experience using large-scale financial platforms in and/or for a variety of financial operations
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP)
• Ability to mine data from multiple sources and integrate into usable formats
• Ability to clearly present material and make it accessible to a variety of audiences
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations
• Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships
• Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long-term planning

Preferred

• Solid business knowledge for a variety of industry sectors as well as education and upper-level professional experience in accounting, capital planning, finance, data analytics including predictive modeling, and operations management with a working understanding of campus residential housing, residential and retail food service, catering, transportation, childcare, and others
• High-level critical thinking and strategy skills including analysis, synthesis, predictive modeling, and evaluative judgments and the ability to apply these skills to complex problems that necessitate the simultaneous integration of extremely quantitative information and highly subjective information
• Expert level pivot table creation to support decision making
• Excellent negotiation and arbitration skills to adjudicate programmatic and unit disputes over resource and space allocations, and diplomacy and communication skills to be able to work effectively with senior campus leadership and university officials over fiscal matters with significant impact on the campus and university
• Working knowledge of IU financial systems and institutional technology applications is strongly preferred

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

This position is eligible for remote work or to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Advertised Salary

$175,000 - $185,000 per year based on education, skills, and experience

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Strategic

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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