EXECUTIVE DIRECTOR: PROCUREMENT & ACCOUNTS PAYABLE

To direct the purchase, rental, lease, lease purchase or any other legal method of acquisition of all items of tangible personal property, services or construction for all the procurement activities within the District, and all procurement functions, including but not limited to preparation of specifications, solicitation of sources, qualification or disqualification of sources, preparation and award of contract and contract administration. To direct the payments and processes for all accounts payable activities, including but not limited to vendor payments, reimbursements, garnishments, and electronic payments

ESSENTIAL FUNCTIONS:

• Directs and coordinates activities of department personnel engaged in various procurement functions such as the direct purchase and distribution of equipment, supplies, perishable or seasonal items, and similar which includes the preparation and issuance of purchase orders, revisions, processing of freight claims, contract compliance and expediting.
• Prepares instructions on purchasing systems policies and procedures for general business community information as well as for APS internal use.
• Reviews a variety of contractual documents for accuracy of legal obligations to be assumed by either party as well as statutory compliance.
• Provides statutory compliance and proof of same with regard to advertising requirements, notice to registered bidders, as well as proper receipt, safeguarding and formal opening procedures.
• Analyzes market and delivery conditions to determine present and future product availability.
• Works with the Board's attorney as necessary.
• Conducts contract negotiations as appropriate.
• Assists in the construction bidding process in coordinating design/bid/build of major construction or remodeling projects.
• Supervises the issuing of all solicitation documents including requests for proposal, requests for information and bids.
• Directs and coordinates activities of department personnel engaged in various accounts payable functions such as vendor invoice processing and payments, invoice or payment problem resolution, receiving problem resolution, and yearly 1099 preparation.
• Ensures the balances for daily reports to weekly cumulative report and initiates Accounts Payable weekly update and printing of Account Payable checks by Computer Services.
• Supervises and evaluates assigned staff.
• Develops and implements departmental policies and procedures regarding work flow, sequence of operations, commodity assignments, vendor visits and similar.

PREFERRED KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE:

• Extensive experience in public or public school procurement and accounts payable activiites.
• Effective communication skills, both verbal and written.
• Flexibility, organization, decision-making and problem solving skills.
• Interpersonal skills with diverse populations in-person and on the telephone.
• Ability to meet deadlines, work on multiple projects and coordinate the work of others.
• Knowledge of word processing, database and spreadsheet software.
• Knowledge of the Davis-Bacon, Miller Act, payroll reporting mechanisms, bonds, bid security, wage rates, licensing etc.
• Knowledge of legal terminology and appropriate contract language.
• Interpersonal skills including litigation avoidance and proven ability to ensure equitable competition.

REQUIREMENTS:

• Bachelor's degree in Business or related field and appropriate Certification (CPM, CPPB or CPPO).
• Advanced knowledge of public procurement and accounts payable policies and financial and legal requirements.
• Seven (7) years leadership experience in the procurement field.

CONTACT INFORMATION:

Rennette Apodaca rennette.apodaca@aps.edu
Contact: Rennette Apodaca at / rennette.apodaca@aps.edu
APPLY TO:

www.aps.edu District Support application. A cover letter, resume and any other supporting documents MUST be submitted prior to 4:00 PM on the closing date of the advertisement for the application to be considered complete.

ADDITIONAL INFO:
GRADE / LEVEL: Grade 17
SALARY: $119,264.36
DAYS: 256
HOURS: 8
START DATE: 06/1/2025
ADA Compliance