Facilities Director

Salary : $87,505.60 - $102,523.20 Annually
Location : Bozeman, MT
Job Type: Full-Time
Job Number: 00726
Department: Operations & Procurement
Opening Date: 04/16/2025
Closing Date: Continuous

POSITION OVERVIEW
Under broad supervision of County Administration, the Facilities Director is responsible for oversight of the County's facilities, related project management and procurement, planning and implementing programs, developing and administering department policies, managing budgets and financial activities, managing staff, daily operations, projects and research studies, and representing the Facilities department to County Administration, the Board of County Commissioners, and the public.
Essential Job Duties and Responsibilities

• Assess County needs and develop strategic objectives for operations in coordination with County Administration, the Board of Commissioners, elected officials, and department heads. Evaluate the effectiveness of programs; determine areas to improve; enhance energy- and cost-efficiency; develop goals, objectives and time frames for implementing new programs or program alterations.
• Provide analysis, oversight, and direction of county facilities by developing operational plans, implementing and overseeing programs, overseeing staff, establishing fiscal priorities, seeking funding, and reviewing work against defined program objectives. Review policies and procedures and update as needed.
• Develop, negotiate, and manage vendor contracts and projects including monitoring progress to ensure timely fulfillment of agreements.
• Manage the Facilities budget and fiscal activities to adequately fund services in an efficient manner and in compliance with Commission-approved budgets and applicable regulations. Prepare budget proposals, allocate approved budgets, monitor and approve expenditures, and obtain and administer funding.
• Develop, administer and ensure compliance with policies and procedures, consult with staff, and research pertinent regulations. Maintain knowledge of changes in program rules and procedures and suggest changes to County policies and administrative processes to accommodate changes.
• Oversee facilities to implement county strategic objectives through short and long-range planning for facilities, grounds, and other resources needed to support County programs and initiatives. This includes establishing standards for building systems including mechanical, fire/life safety, environmental, etc., ensuring the department maintains existing property, facilities, and other physical resources and formulating plans to update facilities or reduce operating costs. Lead facility-related energy efficiency projects.
• Supports the County regarding safety and risk management related to County buildings and grounds.
• Oversee Facilities-related project management functions to ensure the County effectively plans, executes, and closes projects. This includes working with the Administrator and Commission to define projects, overseeing the development of comprehensive work plans, providing oversight of project budgets, providing updates to the Commission and ensuring adherence to plans and achievement of expected outcomes.
• Plan, direct, or coordinate Facilities procurement to provide for the acquisition of goods and services in a cost effective and legally compliant manner.
• Manage Facilities staff to support program operations and to attract and retain talent in compliance with employment law, county policy, and collective bargaining agreements, as well as to ensure cost-effective and efficient program administration and attainment of objectives. Ensure compliance with personnel policies and resolve grievances.
• Oversees County facilities, including but not limited to preventative maintenance programs, safety programs, heating, cooling, air ventilation, boiler maintenance, plumbing, electrical, lighting, structural, and mechanical systems, alarm systems, fire protection systems, etc. This includes maintenance at the County's Detention Center.
• Ensure facility signage, facility ADA inspections and compliance, Safety Data Sheets, personal protective equipment, safety training, safety equipment, OSHA compliance, lockout/tag out systems, etc are maintained.
• Ensure inventories of tools, equipment, parts, etc. are maintained to ensure the availability of maintenance resources.

Other Duties as Assigned

• Perform a variety of other duties as assigned, which includes participating in special projects, occasionally filling in for other employees, participating in ongoing training, and a variety of other functions as needed. If the County Commission proclaims a local emergency due to an actual or threatened disaster such as an earthquake, fire, riot, flood, etc., County employees may be required to provide services during the emergency and for a subsequent period of assessment and recovery.

QUALIFICATIONS

• Requires skill in: managing staff; working as a team member; prioritizing work; critical thinking and conflict resolution; operating a personal computer, business software, and databases; and in written and verbal communication.
• Requires knowledge in facility maintenance functions, risk management, the ability to evaluate programs and implement new or revised procedures to implement changes in regulations and improve efficiency; to analyze problem situations and adopt an effective course of action; to plan, assign, direct and evaluate the work of staff; understand, interpret, explain and apply complex regulations, laws and directives pertaining to the operations of facilities.
• Needs full understanding of : ADA, Building Codes, Building Automation Systems, LP Boiler Operations, Hot Water Systems, HVAC operational logic, Commercial Plumbing, Door hardware, Access Control, Fire Protection Systems and Equipment Preventative Maintenance.
• Other areas of preferred knowledge: Commercial Kitchens, Detention Hardware, Elevators, Janitorial Specifications, Grounds Maintenance, Inventory Management, Keying/Lock Systems.
• Strongly prefer knowledge of budgeting and fiscal management, procurement, contract monitoring and evaluation, project management, management concepts, state and federal employment regulations, management and employment practices.
• Prefer knowledge in local government administration and operations, program development and administration, information technology and security systems.

EDUCATION & EXPERIENCE
The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to a Bachelor's Degree in Public Administration, Business Administration, Government, Computer Science, Engineering or a related field and five (5) years of experience directing and supervising maintenance activities and employees.

SUPPLEMENTAL INFORMATION

Values
Commitment to Service. Employees meet the needs of constituents in a positive, engaged, respectful manner. We have a clear understanding of why our jobs are important and how we make a difference for our citizens. We are engaged in our work and focused on doing it to the best of our abilities.
Teamwork. Employees attain collective goals by building, maintaining, and leveraging internal and external collaboration. We strive to create a positive working atmosphere by recognizing the strengths of our coworkers and partners and put aside personal differences for the benefit of the organization and the people we serve.
Mutual Respect. Employees are open-minded and willing to listen respectfully to and incorporate alternative opinions to build dynamic solutions. We listen to understand and value everyone for what they contribute.
Innovative. Employees maintain a solution-focused perspective and think creatively to take advantage of opportunities, overcome constraints, and anticipate and address long-term needs.
Effectiveness. Employees accurately and thoroughly complete work to improve outcomes and produce the intended result.
Responsibility. Employees are accountable and fulfill their obligations in an open and transparent manner. We take our obligations seriously, make good decisions, and can be depended upon
Please be prepared to attached the following documents when you submit your application materials:

• cover letter
• resume
• three work references.

To maintain confidentiality, references will not be checked until near the end of the process.

As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation and must possess a valid driver's license issued by the state of Montana or attain a Montana driver's license within six months of hire and be insurable under the County's liability policies.

Gallatin County does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
Excellent Medical Health Benefits - Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.

Medical deductible is $400 for an individual and $1,000 for a family.
Flexible Benefits Plan - Pre-tax out-of-pocket medical expenses and day care expenses.
Supplemental Medical Coverage and voluntary Life Insurance Coverage are offered through Mutual of Omaha..
Public Employees Retirement System - Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan.
Sheriffs' Retirement System (SRS) - A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005.
Supplemental Retirement Benefits are offered through Nationwide and Empower.
Sick Leave - Full-time employees accrue 7.40 hours per month and are eligible to use sick leave once it is accrued. The accrual is pro-rated for part-time employees.
Vacation Leave - Full-time employees accrue 9.20 hours per month and are eligible to use leave once it is accrued. The accrual is pro-rated for part-time employees.
Holidays - The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.

Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.

Tuition Assistance- Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.

Bilingual Pay - Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.