Facilities Manager

ECS is seeking a Facilities Manager in our Fairfax, VA office.

ECS is seeking an experienced Facilities Manager to join the Real Estate & Facilities Department. The Facility Manager will provide leadership and support in ongoing business operations, accounting, and procurement. Additionally, the Facility Manager will be the primary point of contact for internal customers (staff/occupants) as well as multiple landlords across our portfolio. Duties will be split across administrative, operations, strategic planning, and construction. The successful candidate will be comfortable providing superior customer service to a large variety of stakeholders in a dynamic growth-oriented setting. With a current lease portfolio of over 300,000 square feet spread across 25 plus offices, ECS is committed to both organic and future M&A growth.

Position will be located onsite at our Fairfax HQ.

Administrative:

• Produce quarterly headcount data, update in the Visual Lease database and report to ASGN.
• Maintain Visual Lease software records in the ASGN database.
• Provide quarterly allocation data on all leased facilities to accounting.
• Review and approve invoices for Facility operations vendors.
• Enter Purchase Requisitions and Check Requests as needed and submit for approval.
• Maintain Facility SharePoint database of historical documents; as-built drawings, floor plans, O&M manuals, facility points of contact, etc.

Operations:

• Maintain the SharePoint facility ticketing system. Coordinate with outside vendors & internal staff as required to complete and close out requests.
• Execute internal moves required as part of ongoing operations.
• Manage service providers and associated contracts, including but not limited to, preventive maintenance, coffee/water, copiers, janitorial, cable, pest control, etc.
• Advise on measures to improve efficiency and cost effectiveness of facilities.
• Continuous assessment of office space conditions to determine the need for repairs/renovation ensuring that basic facilities are well maintained.
• Develop statements of work (SOW) for service providers, lead solicitation and evaluate proposals for new vendors and/or providers to replace incumbents.

Strategic Planning:

• Assess staff space needs and, if appropriate, execute facility restack to accommodate goals.
• Use space programming requirements to coordinate with real estate brokers to conduct market search for new office space.
• Actively participate in lease negotiations.
• Complete feasibility study of new space options, to include developing cost estimates for facility standup/relocation.
• Evaluate space needs of new company acquisitions and develop options to integrate into existing facilities. Redistribution of assets including technology, furniture and furnishings.
• Seek cost savings opportunities through space efficiencies and vendor consolidation.
• Plan and coordinate office furniture installations, including systems redesign and refurbishments.

Construction:

• Gather and document customer programming to provide input into space program.
• Develop SOWs for general contracting (GC) and Architect/Engineer (A/E) services; solicit and evaluate proposals, provide recommended source selection.
• Develop preliminary rough order of magnitude (ROM) budget & schedules.
• Review and comment on progress and final construction documents.
• Coordinate with internal disciplines required to support efforts to include Corporate IT & Security.
• Host progress meetings with owner, architect/engineer and contractors as required.
• Compile, develop and maintain master budget during project life cycle.

• 4 year degree in business, architecture, construction, or related field desired. Experience may be substituted in place of degree.
• 10+ years of experience.
• Strong organizational skills.
• Proficient in MS Office.
• Move management & logistics planning.
• Facilities, construction, and office management experience.
• Familiarity with selection, purchasing and installation of office furniture including systems, case goods, and seating.
• Experience working with outside vendors and consultants, to include coordination, scheduling & supervision.
• Ability to work independently as well as in a team environment with ability to prioritize tasks.
• Strong communication skills, both written and verbal.
• Excellent customer service skills with a focus on results.
• Passionate about delivering consistent excellence.
• Ability to walk & stand for extended durations.
• Ability to lift minimal weight (25 lbs.) and climb ladders if necessary.