Facilities Manager
Apply NowCompany: Dane County, WI
Location: Madison, WI 53711
Description:
Salary: $45.01 - $59.86 Hourly
Location : Madison, WI
Job Type: Full time (1.0FTE)
Job Number: 2025-00157
Department: Administration
Opening Date: 03/07/2025
Closing Date: 3/21/2025 11:59 PM Central
FLSA: Exempt
Bargaining Unit: MGR
Description
The Department of Administration for Dane County in Madison WI, has a full-time (1.0 FTE) vacancy for a Facility Manager position.
Eligibility List created will be used to fill future vacancies over the next six (6) months.
Equity, Definition and Examples of Duties
COMMITMENT TO EQUITY AND INCLUSION
As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women, racial and ethnic minorities, and persons with disabilities are especially encouraged to apply.
DEFINITION
Under general supervision, this position assesses the repair and maintenance needs of Dane County facilities. Plans, schedules and manages buildings, grounds and physical plant maintenance activities, including mechanical, electrical, plumbing, heating and cooling, custodial, painting and carpentry. Assesses and plans for all building and grounds maintenance needs. Ensures building fire and life safety systems are maintained and operating per code. Serves as a Facilities Manager for the Department of Administration, supervising maintenance, trades and custodial staff. Performs related work as required.
EXAMPLES OF DUTIES
Supervises employees engaged in the construction, maintenance and repair of Dane County facilities including effectively recommending decisions on hiring, performance evaluation, discipline, probation, grievance adjustment, overtime, assignment of work, scheduling and training. Ensures preventative maintenance work is accomplished on all machinery, equipment and major building systems on a regularly scheduled basis. Assists in budget request preparation. Assists in maintaining cost controls on maintenance work and equipment. Acts as a department accident investigation manager. Acts as a safety and training officer for departmental staff. Reviews engineering drawings and specifications for renovation and new construction projects. Coordinates building system repairs and monitors building system performance. Assists in procuring outside contractors, coordinating and inspecting their work. Inspects buildings and grounds. Prepares written reports. Performs other related duties.
Education, Experience and Special Requirements
Education, Training and Experience:
Any combination of education, training and experience equivalent to an Associate's degree/certificate, vocational training or apprenticeship in a skilled building trade or Construction Management from an accredited educational institution and four (4) years' experience in facility maintenance in a major facility (250,000 square feet or larger). At least one (1) year of supervisory or lead-worker experience.
Special Requirements:
Must have a valid driver's license, or access to reliable personal transportation, or equivalent. Must successfully pass and maintain clearance through the Wisconsin Department of Health Services and the Dane County Sheriff's Office background investigation which includes fingerprinting. Must be available to respond to after-hours building emergencies, and occasional early-morning, evening and weekend work. Also refer to the "Physical and Environmental Work Requirements" section below.
Background Check Statement: Some positions may require a criminal background check which can include fingerprinting due to the nature of the job's responsibilities. Wisconsin's Fair Employment Law, s. 111.31 - 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position's responsibilities are substantially related to the applicant's criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.) Management reserves the right to make employment contingent upon successful completion of the background check.
For Bilingual Positions:
Provide services in both English and the required foreign language (e.g., Spanish, Arabic, Hmong, etc.). Applicants being considered for bilingual positions will be tested during the recruitment process prior to employment. This will primarily consist of passing an oral language proficiency assessment from English to foreign language and foreign language to English, but may require additional language testing, such as written translation, if it is an essential function of the job.
*If applicable, individuals may confirm with the Employee Relations Division whether results of bilingual language certifications/ examinations they currently hold qualify them for the position's bilingual designation.
Physical and Environmental Work Requirements:
Incumbent will work in all areas of county facilities and is therefore subject to a wide variety of conditions that will change daily. Daily exposure to temperature variations or extremes, chemicals, odors, toxic agents, noise, vibrations, wetness, machinery and/or dust may cause discomfort but poses little risk of injury. Ability to see and hear within normal ranges with or without corrective devices. Ability to speak and be heard by others. Ability to stand, walk, stoop, twist, lift, bend, push, pull, reach, climb, crouch and crawl. Must be able to lift 50 pounds unassisted and up to 100 pounds with assistance.
Knowledge, Skills and Abilities
Knowledge, Skills and Abilities:
Knowledge of professional personnel management and supervisory practices. Knowledge of commercial building mechanical systems, including, electrical, plumbing and HVAC systems. Knowledge and understanding of work orders and preventative maintenance programs. Knowledge of safety training programs. Knowledge of budget preparation and purchasing procedures. Ability to effectively interview, train, supervise, evaluate and motivate staff. Ability to give advice, guidance, instructions and directions. Ability to monitor quality, accuracy and quality of work/team assignments and to make adjustments. Demonstrated effective, reasoning, written, oral and presentation skills; with ability to communicate effectively with members of the public, county employees and elected officials. Ability to prepare bid specifications necessary for the purchase of equipment and supplies. Ability to prepare comprehensive reports of management activities and costs. Ability to address potential adverse or negative situations. Ability to analyze administrative and technical problems and make sound policy and procedural recommendations to their solutions. Ability to formulate and initiate operating plans and procedures. Ability to interpret and understand American Disabilities Act (ADA), Occupational Safety and Health Administration (OSHA), and National Fire Protection Association (NFPA) requirements as they apply to facilities. Must be familiar with all aspects of the construction trades. Must have demonstrated leadership skills. Must be dependable and reliable with a history of good attendance and punctuality.
Become a part of the Dane County Team!
We offer a wide range of benefits including fully paid dental and HMO health insurance premiums for full time employees/pro rated for part time employees. The County will also provide contributions towards POS health insurance premiums and short/long term disability. Additional benefits available include long term care, vision coverage, flex spending account and deferred compensation programs paid in full by the employee and a wellness program. For further details on insurance benefits visit
Bilingual Pay: Employees who work in bilingual designated positions receive an additional $2.00 per hour.
Undesirable Hours Premium Pay: Employees may receive undesirable hours pay of $2.00 for anytime worked between 6:00 p.m. and 6:00 a.m and for anytime on Saturday and/or Sunday. (not applicable with all employee groups).
Paid Parental Leave: Dane County also provides 12 weeks of paid parental leave for birth or adoption of a child.
Caregiver Leave: Dane County offers 80 hours of paid leave to care for an ill family member.
Telecommuting: Telecommuting allows employees to work remotely for all or part of their workweek. Dane County considers telecommuting to be a viable, flexible option when both the employee and the job are suited to such an arrangement. Dane County will permit telecommuting when it benefits the productivity of the employee and their department and if determined by employee's department that telecommuting is not detrimental to either the County or the employee.
Student Loan Forgiveness: If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness (PSLF) Program.
WI Retirement System: Employees hired after 7-1-11 must be expected to work a minimum of 1200 hours annually to be enrolled in the Wisconsin Retirement System when hired.
Like our Facebook page:
Dane County participates in E-Verify. For more information see the Notice of E-Verify Participation and Right to Work posters here" and then the 'here' links to this page:
01
Do you have any combination of education, training and experience equivalent to an Associate's degree/certificate, vocational training or apprenticeship in a skilled building trade or Construction Management from an accredited educational institution?
02
If you responded yes to Question 1, please identify why.
03
Do you have four (4) years' experience in facility maintenance in a major facility (250,000 square feet or larger)?
04
Do you have at least one (1) year of supervisory or lead-worker experience?
05
If you responded yes to Question 4, please list the 1+ years of experience and the company.
06
THIS QUESTION IS GRADED.The Facilities Manager is responsible for overseeing facility operations in several large multiple buildings, including building maintenance, repair and renovation (e.g. electrical, plumbing, HVAC, carpentry, mechanical maintenance and custodial maintenance). Please describe your education, background, and past employment experience that has prepared you to take on these functions and responsibilities. Be specific when listing job duties, employer names, employment dates, training courses, training institutions, locations, and training completion dates.
07
THIS QUESTION IS GRADEDThe Facilities Manager is responsible for the planning, scheduling, and directing the work of maintenance mechanics, custodians, electricians, steamfitters, carpenters, and painters. Please describe your education, background, and past employment experience that has prepared you to supervise and direct others in the areas of building facility maintenance. Be specific when listing job duties, employer names, employment dates, training courses, training institutions, locations, and training completion dates.
08
THIS QUESTION IS GRADEDThe Facilities Manager ensures compliance with Federal, state and local relevant building codes and life safety regulatory standards. Please describe your education, background, and past employment experience that has prepared you to understand and ensure compliance with applicable building codes and regulatory standards (e.g. ADA, NFPA and/or OSHA). Be specific when listing job duties, employer names, employment dates, training courses, training institutions, locations, and training completion dates.
Required Question
Location : Madison, WI
Job Type: Full time (1.0FTE)
Job Number: 2025-00157
Department: Administration
Opening Date: 03/07/2025
Closing Date: 3/21/2025 11:59 PM Central
FLSA: Exempt
Bargaining Unit: MGR
Description
The Department of Administration for Dane County in Madison WI, has a full-time (1.0 FTE) vacancy for a Facility Manager position.
Eligibility List created will be used to fill future vacancies over the next six (6) months.
Equity, Definition and Examples of Duties
COMMITMENT TO EQUITY AND INCLUSION
As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women, racial and ethnic minorities, and persons with disabilities are especially encouraged to apply.
DEFINITION
Under general supervision, this position assesses the repair and maintenance needs of Dane County facilities. Plans, schedules and manages buildings, grounds and physical plant maintenance activities, including mechanical, electrical, plumbing, heating and cooling, custodial, painting and carpentry. Assesses and plans for all building and grounds maintenance needs. Ensures building fire and life safety systems are maintained and operating per code. Serves as a Facilities Manager for the Department of Administration, supervising maintenance, trades and custodial staff. Performs related work as required.
EXAMPLES OF DUTIES
Supervises employees engaged in the construction, maintenance and repair of Dane County facilities including effectively recommending decisions on hiring, performance evaluation, discipline, probation, grievance adjustment, overtime, assignment of work, scheduling and training. Ensures preventative maintenance work is accomplished on all machinery, equipment and major building systems on a regularly scheduled basis. Assists in budget request preparation. Assists in maintaining cost controls on maintenance work and equipment. Acts as a department accident investigation manager. Acts as a safety and training officer for departmental staff. Reviews engineering drawings and specifications for renovation and new construction projects. Coordinates building system repairs and monitors building system performance. Assists in procuring outside contractors, coordinating and inspecting their work. Inspects buildings and grounds. Prepares written reports. Performs other related duties.
Education, Experience and Special Requirements
Education, Training and Experience:
Any combination of education, training and experience equivalent to an Associate's degree/certificate, vocational training or apprenticeship in a skilled building trade or Construction Management from an accredited educational institution and four (4) years' experience in facility maintenance in a major facility (250,000 square feet or larger). At least one (1) year of supervisory or lead-worker experience.
Special Requirements:
Must have a valid driver's license, or access to reliable personal transportation, or equivalent. Must successfully pass and maintain clearance through the Wisconsin Department of Health Services and the Dane County Sheriff's Office background investigation which includes fingerprinting. Must be available to respond to after-hours building emergencies, and occasional early-morning, evening and weekend work. Also refer to the "Physical and Environmental Work Requirements" section below.
Background Check Statement: Some positions may require a criminal background check which can include fingerprinting due to the nature of the job's responsibilities. Wisconsin's Fair Employment Law, s. 111.31 - 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position's responsibilities are substantially related to the applicant's criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.) Management reserves the right to make employment contingent upon successful completion of the background check.
For Bilingual Positions:
*If applicable, individuals may confirm with the Employee Relations Division whether results of bilingual language certifications/ examinations they currently hold qualify them for the position's bilingual designation.
Physical and Environmental Work Requirements:
Incumbent will work in all areas of county facilities and is therefore subject to a wide variety of conditions that will change daily. Daily exposure to temperature variations or extremes, chemicals, odors, toxic agents, noise, vibrations, wetness, machinery and/or dust may cause discomfort but poses little risk of injury. Ability to see and hear within normal ranges with or without corrective devices. Ability to speak and be heard by others. Ability to stand, walk, stoop, twist, lift, bend, push, pull, reach, climb, crouch and crawl. Must be able to lift 50 pounds unassisted and up to 100 pounds with assistance.
Knowledge, Skills and Abilities
Knowledge, Skills and Abilities:
Knowledge of professional personnel management and supervisory practices. Knowledge of commercial building mechanical systems, including, electrical, plumbing and HVAC systems. Knowledge and understanding of work orders and preventative maintenance programs. Knowledge of safety training programs. Knowledge of budget preparation and purchasing procedures. Ability to effectively interview, train, supervise, evaluate and motivate staff. Ability to give advice, guidance, instructions and directions. Ability to monitor quality, accuracy and quality of work/team assignments and to make adjustments. Demonstrated effective, reasoning, written, oral and presentation skills; with ability to communicate effectively with members of the public, county employees and elected officials. Ability to prepare bid specifications necessary for the purchase of equipment and supplies. Ability to prepare comprehensive reports of management activities and costs. Ability to address potential adverse or negative situations. Ability to analyze administrative and technical problems and make sound policy and procedural recommendations to their solutions. Ability to formulate and initiate operating plans and procedures. Ability to interpret and understand American Disabilities Act (ADA), Occupational Safety and Health Administration (OSHA), and National Fire Protection Association (NFPA) requirements as they apply to facilities. Must be familiar with all aspects of the construction trades. Must have demonstrated leadership skills. Must be dependable and reliable with a history of good attendance and punctuality.
Become a part of the Dane County Team!
We offer a wide range of benefits including fully paid dental and HMO health insurance premiums for full time employees/pro rated for part time employees. The County will also provide contributions towards POS health insurance premiums and short/long term disability. Additional benefits available include long term care, vision coverage, flex spending account and deferred compensation programs paid in full by the employee and a wellness program. For further details on insurance benefits visit
Bilingual Pay: Employees who work in bilingual designated positions receive an additional $2.00 per hour.
Undesirable Hours Premium Pay: Employees may receive undesirable hours pay of $2.00 for anytime worked between 6:00 p.m. and 6:00 a.m and for anytime on Saturday and/or Sunday. (not applicable with all employee groups).
Paid Parental Leave: Dane County also provides 12 weeks of paid parental leave for birth or adoption of a child.
Caregiver Leave: Dane County offers 80 hours of paid leave to care for an ill family member.
Telecommuting: Telecommuting allows employees to work remotely for all or part of their workweek. Dane County considers telecommuting to be a viable, flexible option when both the employee and the job are suited to such an arrangement. Dane County will permit telecommuting when it benefits the productivity of the employee and their department and if determined by employee's department that telecommuting is not detrimental to either the County or the employee.
Student Loan Forgiveness: If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness (PSLF) Program.
WI Retirement System: Employees hired after 7-1-11 must be expected to work a minimum of 1200 hours annually to be enrolled in the Wisconsin Retirement System when hired.
Like our Facebook page:
Dane County participates in E-Verify. For more information see the Notice of E-Verify Participation and Right to Work posters here" and then the 'here' links to this page:
01
Do you have any combination of education, training and experience equivalent to an Associate's degree/certificate, vocational training or apprenticeship in a skilled building trade or Construction Management from an accredited educational institution?
- Yes
- No
02
If you responded yes to Question 1, please identify why.
03
Do you have four (4) years' experience in facility maintenance in a major facility (250,000 square feet or larger)?
- Yes
- No
04
Do you have at least one (1) year of supervisory or lead-worker experience?
- Yes
- No
05
If you responded yes to Question 4, please list the 1+ years of experience and the company.
06
THIS QUESTION IS GRADED.The Facilities Manager is responsible for overseeing facility operations in several large multiple buildings, including building maintenance, repair and renovation (e.g. electrical, plumbing, HVAC, carpentry, mechanical maintenance and custodial maintenance). Please describe your education, background, and past employment experience that has prepared you to take on these functions and responsibilities. Be specific when listing job duties, employer names, employment dates, training courses, training institutions, locations, and training completion dates.
07
THIS QUESTION IS GRADEDThe Facilities Manager is responsible for the planning, scheduling, and directing the work of maintenance mechanics, custodians, electricians, steamfitters, carpenters, and painters. Please describe your education, background, and past employment experience that has prepared you to supervise and direct others in the areas of building facility maintenance. Be specific when listing job duties, employer names, employment dates, training courses, training institutions, locations, and training completion dates.
08
THIS QUESTION IS GRADEDThe Facilities Manager ensures compliance with Federal, state and local relevant building codes and life safety regulatory standards. Please describe your education, background, and past employment experience that has prepared you to understand and ensure compliance with applicable building codes and regulatory standards (e.g. ADA, NFPA and/or OSHA). Be specific when listing job duties, employer names, employment dates, training courses, training institutions, locations, and training completion dates.
Required Question