Facility Manager

ECS is searching for a Facilities Manager to work in our Fairfax, VA office.

Administrative:

• Produce quarterly headcount data, update in the Visual Lease database and report to ASGN.
• Maintain Visual Lease software records in the ASGN database.
• Provide quarterly allocation data on all leased facilities to accounting.
• Review and approve invoices for Facility operations vendors.
• Enter Purchase Requisitions and Check Requests as needed and submit for approval.
• Maintain Facility SharePoint database of historical documents; as-built drawings, floor plans, O&M manuals, facility points of contact, etc.

Operations:

• Maintain the SharePoint facility ticketing system. Coordinate with outside vendors & internal staff as required to complete and close out requests.
• Execute internal moves required as part of ongoing operations.
• Manage service providers and associated contracts, including but not limited to, preventive maintenance, coffee/water, copiers, janitorial, cable, pest control, etc.
• Advise on measures to improve efficiency and cost effectiveness of facilities.
• Continuous assessment of office space conditions to determine the need for repairs/renovation ensuring that basic facilities are well maintained.
• Develop statements of work (SOW) for service providers, lead solicitation and evaluate proposals for new vendors and/or providers to replace incumbents.

Strategic Planning:

• Assess staff space needs and, if appropriate, execute facility restack to accommodate goals.
• Use space programming requirements to coordinate with real estate brokers to conduct market search for new office space.
• Actively participate in lease negotiations.
• Complete feasibility study of new space options, to include developing cost estimates for facility standup/relocation.
• Evaluate space needs of new company acquisitions and develop options to integrate into existing facilities. Redistribution of assets including technology, furniture and furnishings.
• Seek cost savings opportunities through space efficiencies and vendor consolidation.
• Plan and coordinate office furniture installations, including systems redesign and refurbishments.

Construction:

• Gather and document customer programming to provide input into space program.
• Develop SOWs for general contracting (GC) and Architect/Engineer (A/E) services; solicit and evaluate proposals, provide recommended source selection.
• Develop preliminary rough order of magnitude (ROM) budget & schedules.
• Review and comment on progress and final construction documents.
• Coordinate with internal disciplines required to support efforts to include Corporate IT & Security.
• Host progress meetings with owner, architect/engineer and contractors as required.
• Compile, develop and maintain master budget during project life cycle.

• 4-year degree in business, architecture, construction, or related field desired. Experience may be substituted in place of degree.
• 10-15+ years of experience.
• Strong organizational skills.
• Proficient in MS Office.
• Move management & logistics planning.
• Facilities, construction, and office management experience.
• Familiarity with selection, purchasing and installation of office furniture including systems, case goods, and seating.
• Experience working with outside vendors and consultants, to include coordination, scheduling & supervision.
• Ability to work independently as well as in a team environment with ability to prioritize tasks.
• Strong communication skills, both written and verbal.
• Excellent customer service skills with a focus on results.
• Passionate about delivering consistent excellence.
• Ability to walk & stand for extended durations.
• Ability to lift minimal weight (25 lbs.) and climb ladders if necessary.