Finance & Procurement Manager
Apply NowCompany: Sky Systems, Inc.
Location: East Hanover, NJ 07936
Description:
Finance & Procurement Manager
Job Title: Accounts Payable & Vendor Management Specialist
Location: East Hanover, NJ (Onsite)
Job Summary:
The Accounts Payable & Vendor Management Specialist is responsible for ensuring the timely and accurate processing of vendor invoices, managing vendor relationships, and maintaining compliance with company policies and procedures. This role involves utilizing various systems and tools, including SAP, Ariba, and proprietary portals, to facilitate efficient payment processing and resolve vendor-related inquiries. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to effectively communicate with internal and external stakeholders.
Responsibilities:
Accounts Payable Processing
Invoice Processing: Process vendor invoices for payment, ensuring accuracy and adherence to company policies.
Goods Receipt (GR) Management: Manage the Goods Receipt process, ensuring timely and accurate posting of GRs for both recurring and project-related services. Investigate and resolve discrepancies related to GRs and vendor invoices.
Invoice Issue Resolution: Address blocked invoice notifications, investigate discrepancies, and work with vendors and internal teams to resolve issues.
Payment Processing: Utilize RTP tickets to address payment-related inquiries, including payment dates, short payments, and tax issues.
Invoice Portal Management: Pull invoices from vendor portals for processing, add PO information as needed, and create unique invoice numbers. Email invoices to designated contacts for processing.
Monthly Accruals: The person will be the liaison between the vendor and Client when it comes to invoicing issues.
Vendor Management:
Vendor Onboarding: Utilize the Copilot system to onboard new vendors and update vendor banking details.
Vendor Communication: Act as the primary point of contact between the company and vendors, addressing inquiries and resolving issues.
Vendor Data Maintenance: Maintain accurate vendor records, including payment addresses and Client Commodity Codes (NCCs).
SOW/Quote Management: Ensure that vendor Statements of Work (SOWs) and quotes accurately reflect Client Services Inc. requirements.
System and Tool Utilization:
SAP: Utilize SAP to track GR/IR status for Purchase Orders (POs), project expenses, and chargeback verification.
Ariba: Process vendor invoices submitted directly through Ariba.
S360: Utilize the S360 system for vendor onboarding and payment-related tasks (new system as of February 2025).
Proprietary Portals: Utilize various vendor portals to manage tracker requests, project moves, and invoice processing.
Copilot: Utilize Copilot for vendor onboarding, banking detail updates, and payment address management.
Financial Reporting and Compliance:
Chargeback Management: Process monthly chargebacks for various services (e.g., Cablevision, Telecommunication Telecommunication, Hexaware), ensuring accuracy and timely completion. Pulling together information provided to Client finance that will allow then to create an intercompany invoice to whatever division those expenses are being reclassified to.
Intercompany Invoicing: Provide information to facilitate intercompany invoicing.
PO Balancing: Balance Purchase Orders (POs) and ensure accuracy of financial records.
Sandoz Approvals: Approve monthly charges for Sandoz IT services and respond to critical payment emails.
Other Responsibilities:
Tracker Request Management: Handle tracker requests on the portal, providing status updates and addressing issues.
Meeting Support: Provide dedicated meeting support as needed.
Documentation and Record Keeping: Maintain accurate records of all transactions and vendor communications.
Qualifications:
Bachelor's degree in Accounting, Finance, or a related field (preferred).
Proven experience in accounts payable, vendor management, or a related role.
Proficiency in SAP and Ariba systems preferred
Strong understanding of accounting principles and practices.
Excellent communication and interpersonal skills.
Strong analytical and problem-solving skills.
Ability to work independently and as part of a team.
Proficient in Microsoft Office Suite, particularly Excel.
Ability to manage multiple tasks and prioritize effectively.
Preferred Skills:
Experience with S360 or similar vendor management systems.
Knowledge of Client specific processes and systems preferred.
Job Title: Accounts Payable & Vendor Management Specialist
Location: East Hanover, NJ (Onsite)
Job Summary:
The Accounts Payable & Vendor Management Specialist is responsible for ensuring the timely and accurate processing of vendor invoices, managing vendor relationships, and maintaining compliance with company policies and procedures. This role involves utilizing various systems and tools, including SAP, Ariba, and proprietary portals, to facilitate efficient payment processing and resolve vendor-related inquiries. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to effectively communicate with internal and external stakeholders.
Responsibilities:
Accounts Payable Processing
Invoice Processing: Process vendor invoices for payment, ensuring accuracy and adherence to company policies.
Goods Receipt (GR) Management: Manage the Goods Receipt process, ensuring timely and accurate posting of GRs for both recurring and project-related services. Investigate and resolve discrepancies related to GRs and vendor invoices.
Invoice Issue Resolution: Address blocked invoice notifications, investigate discrepancies, and work with vendors and internal teams to resolve issues.
Payment Processing: Utilize RTP tickets to address payment-related inquiries, including payment dates, short payments, and tax issues.
Invoice Portal Management: Pull invoices from vendor portals for processing, add PO information as needed, and create unique invoice numbers. Email invoices to designated contacts for processing.
Monthly Accruals: The person will be the liaison between the vendor and Client when it comes to invoicing issues.
Vendor Management:
Vendor Onboarding: Utilize the Copilot system to onboard new vendors and update vendor banking details.
Vendor Communication: Act as the primary point of contact between the company and vendors, addressing inquiries and resolving issues.
Vendor Data Maintenance: Maintain accurate vendor records, including payment addresses and Client Commodity Codes (NCCs).
SOW/Quote Management: Ensure that vendor Statements of Work (SOWs) and quotes accurately reflect Client Services Inc. requirements.
System and Tool Utilization:
SAP: Utilize SAP to track GR/IR status for Purchase Orders (POs), project expenses, and chargeback verification.
Ariba: Process vendor invoices submitted directly through Ariba.
S360: Utilize the S360 system for vendor onboarding and payment-related tasks (new system as of February 2025).
Proprietary Portals: Utilize various vendor portals to manage tracker requests, project moves, and invoice processing.
Copilot: Utilize Copilot for vendor onboarding, banking detail updates, and payment address management.
Financial Reporting and Compliance:
Chargeback Management: Process monthly chargebacks for various services (e.g., Cablevision, Telecommunication Telecommunication, Hexaware), ensuring accuracy and timely completion. Pulling together information provided to Client finance that will allow then to create an intercompany invoice to whatever division those expenses are being reclassified to.
Intercompany Invoicing: Provide information to facilitate intercompany invoicing.
PO Balancing: Balance Purchase Orders (POs) and ensure accuracy of financial records.
Sandoz Approvals: Approve monthly charges for Sandoz IT services and respond to critical payment emails.
Other Responsibilities:
Tracker Request Management: Handle tracker requests on the portal, providing status updates and addressing issues.
Meeting Support: Provide dedicated meeting support as needed.
Documentation and Record Keeping: Maintain accurate records of all transactions and vendor communications.
Qualifications:
Bachelor's degree in Accounting, Finance, or a related field (preferred).
Proven experience in accounts payable, vendor management, or a related role.
Proficiency in SAP and Ariba systems preferred
Strong understanding of accounting principles and practices.
Excellent communication and interpersonal skills.
Strong analytical and problem-solving skills.
Ability to work independently and as part of a team.
Proficient in Microsoft Office Suite, particularly Excel.
Ability to manage multiple tasks and prioritize effectively.
Preferred Skills:
Experience with S360 or similar vendor management systems.
Knowledge of Client specific processes and systems preferred.