Financial Services Administrator
Apply NowCompany: United States Senate
Location: Washington, DC 20011
Description:
Financial Services Administrator
Department:
SEC
Salary Range:
66,765.00 - 103,488.00
FEDERAL RELAY SERVICE
Speech/Hearing impaired persons may contact the Federal Relay Service at 1-800-877-8339 TTY
Job Description:
This is administrative work providing benefits, payroll, cash processing, and other administrative and financial services to Senators and staff. Work includes assisting customers with guidance and advice regarding the payroll, benefits, and financial procedures of the Senate. Work is bound by Title 2 of the U.S. Code; generally accepted accounting principles; Secretary of the Senate policies and procedures; the U.S. Senate Handbook; the Senate Ethics Manual; and Senate Disbursing Office procedures, practices, and guidelines, but requires independent judgment in setting priorities in handling assignments.
MINIMUM QUALIFICATIONS:
CAREER LADDER - FINANCIALSERVICES ADMINISTRATOR I to
FINANCIALSERVICES ADMINISTRATOR II
Department: Disbursing Office
Reports to: FinancialServices Manager
This is a careerladder position in the Senate Disbursing Office's Front Office. The individualselected for the career ladder position will be placed into the Office of the Secretaryof the Senate pay band 6 as a Financial Services Administrator I for a period of approximately 24 to 36 months, duringwhich time he/she will be on a training plan and will be provided opportunitiesfor development and increased responsibility. Upon successful completion of thedevelopment and performance goals, the incumbent will be considered forpromotion to the position of Financial Services Administrator II and apromotional increase into pay band 7.
PHASE I - FINANCIALSERVICES ADMINISTRATOR I - Office of the Secretary of the Senate pay band 6
NATURE OF WORK
This isadministrative work providing benefits, payroll, cash processing, and otheradministrative and financial services to Senators and staff. Work includesassisting customers with guidance and advice regarding the payroll, benefits,and financial procedures of the Senate. Work is bound by Title 2 of the U.S. Code; generallyaccepted accounting principles; Secretary of the Senate policies and procedures;the U.S. Senate Handbook; the Senate Ethics Manual; and SenateDisbursing Office procedures, practices, and guidelines, but requiresindependent judgment in setting priorities in handling assignments.
ESSENTIALFUNCTIONS
In-process all newSenate staff; provide detailed information and explanations regarding pay andvarious retirement programs, life and health insurance benefits, Thrift SavingsPlan (TSP), Flexible Spending Accounts (FSAs), andthe process of making changes to elected benefits; review all Senate appointmentsfor accuracy and resolve discrepancies with administrative directors; and determineemployment eligibility of non-citizens.
Counsel separatingemployees about their rights to continued benefits, the procedure and impact ofrequesting refunds of retirement contributions, TSP options, andunemployment compensation application procedures.
Assistadministrative directors with calculations of pay; and disburse and reconcilepayments associated with continuance of pay.
Explainfundamental principles, practices, and procedures for conducting officialadministrative and financial business with the Senate Disbursing Office;control the release of personal information about Senators to authorizedindividuals; and ensure protection of private personnel, payroll, and voucherdata.
Assist Senators, administrativedirectors, and staff with income tax withholding inquiries; explain possibleTSP ramifications; perform calculations and provide estimates for variouswithholding scenarios; and advise administrative directors on procedures forrequesting salary adjustments and handling payments of shared employees.
Provide notaryservice; maintain cash drawer; process statutory cash advances and repayments;reconcile and secure money in the vault; and make currency requests and businesstransactions with banks.
Assist in providingcoverage for the Disbursing's Executive Office; answer and direct calls asneeded.
Review and confirmbar exam applications, employment verifications, and OPM requests.
Process PersonalTranscripts of Service requests.
Assist inmonitoring the Front Office email account and phone line.
Assist in the Annual Open Season; provide the FrontOffice with necessary material; update the Front Office digital display; assistwith family member verification.
Receive andprocess forms and documents for various Senate Disbursing Office departments;and ensure documents comply with applicable statutes, rules, and regulations.
Maintain currentknowledge of the Senate Disbursing Office's Emergency Action Plan (EAP) andContinuity of Operations (COOP) plan; participate in periodic exercises anddrills.
As part of the Secretary's customer serviceinitiative (known as R.A.T.E.), provide all customers with the highest level ofcustomer service.
PHYSICALDEMANDS AND WORKING ENVIRONMENT
Work is performedin an office environment with exposure to everyday risks and discomforts, andrequires the use of normal safety precautions. Work is essentially sedentary,but may require extended periods of prolonged standing and moving around whileassisting customers. Work requires frequent walking, standing, bending, andcarrying items up to 25 pounds, as well as regular use of typical officeequipment, software programs, and methods of communication such as a computer,email, telephone, and photocopier.
Regular,predictable, and punctual attendance is required for performance of duties.Work also requires physical presence in the office, except as otherwiserequired by the Office of the Secretary.
MINIMUMQUALIFICATIONS
Work requires ahigh school diploma or GED (bachelor's degree in business administration,accounting, finance, or related field preferred), one to three years ofbenefits/personnel experience, and the following knowledge, skills, andabilities:
Knowledge of thelaws, regulations, and procedures regarding federal retirement programs, grouplife insurance, health benefits, TSP, and FSAs.
Knowledge ofSenate financial management operations, methods, precedents and procedures, andpayroll regulations.
Basic knowledge ofthe Senate as an institution preferred, with a desire and willingness to learnmore about the legislative process, as well as the history and operation of theSenate.
Knowledge ofapplicable computer databases and systems.
Ability to performmath calculations.
Ability to resolveand handle confidential, difficult, or sensitive matters or materials.
Ability to usecomputers and relevant computer software programs.
Ability to workwith numbers and verify and substantiate accounting data.
Ability tocommunicate effectively, both orally and in writing.
Ability toestablish and maintain effective working relationships.
Ability to dealwith others using tact and diplomacy.
Ability to workefficiently under pressure.
Ability to workindependently, both onsite and remotely.
Exhibitdependability in executing all job responsibilities.
LICENSES,CERTIFICATIONS, AND OTHER REQUIREMENTS
NotaryPublic (to be provided by the U.S. Senate)
PHASE II - FINANCIALSERVICES ADMINISTRATOR II - pay band 7
Department: Disbursing Office
Reports to: Financial Services Manager
NATURE OF WORK
This isadministrative work providing benefits, payroll, cash processing, and otheradministrative and financial services to Senators and staff. Provide highlevels of support to the Payroll, Benefits, and Healthcare sections. Workincludes assisting customers with guidance and advice regarding the payroll,benefits, and financial procedures of the Senate. Work is bound by Title 2 ofthe U.S. Code; generally accepted accounting principles; Secretary ofthe Senate policies and procedures; the U.S.Senate Handbook; the Senate EthicsManual; and Senate Disbursing Office procedures, practices, and guidelines,but requires independent judgment in setting priorities in handlingassignments.
ESSENTIALFUNCTIONS
Assist in monitoring Payroll and Student Loan RepaymentProgram (SLP) email accounts; respond to inquiries in a timely fashion; savesubmitted forms to applicable location.
Process Designations of Beneficiary forms; reviewforms for completeness and accuracy; submit completed forms to our Benefitsdepartment.
Demonstrate ability to train junior staff.
Demonstrate ability to act as section or officerepresentative at agency-level meeting or conferences; demonstrate ability toadvise staff and interact with financial institutions, as necessary.
Demonstrate sound judgment in response to all incominginquiries and requests.
Demonstrate the ability to open and secure the FrontOffice workstations independently.
Demonstrate the ability to effectively work with otherDisbursing Office sections.
Review HealthBenefits Election Forms (SF-2809) for completeness. Assign applicable effectivedate.
Provide high levels of support to the Payroll,Benefits, and Healthcare sections, and the Disbursing's Executive Office.
Understand the proper workflow within the DisbursingOffice.
Gain understanding and applicability of basic Senatepayroll terminology and actions.
Demonstrateunderstanding of all figures on W-2 forms and from where they initiate; basicunderstanding of Form 1095-C.
Process PublicStudent Loan Forgiveness Requests.
Provide notaryservice; maintain cash drawer and petty cash fund; process statutory cashadvances and repayments; reconcile and secure money in the vault; and makecurrency requests and business
transactions withbanks.
Maintain currentknowledge of the Senate Disbursing Office's Emergency Action Plan (EAP) andContinuity of Operations (COOP) plan; participate in periodic exercises anddrills.
As part of the Secretary's customer serviceinitiative (known as R.A.T.E.), provide all customers with the highest level ofcustomer service.
PHYSICALDEMANDS AND WORKING ENVIRONMENT
Work is performedin an office environment with exposure to everyday risks and discomforts, andrequires the use of normal safety precautions. Work is essentially sedentary,but may require extended periods of prolonged standing and moving around whileassisting customers. Work requires frequent walking, standing, bending, andcarrying items up to 25 pounds, as well as regular use of typical officeequipment, software programs, and methods of communication such as a computer,email, telephone, and photocopier.
Regular,predictable, and punctual attendance is required for performance of duties.Work also requires physical presence in the office, except as otherwiserequired by the Office of the Secretary.
MINIMUMQUALIFICATIONS
Acquisition of all knowledge, skills, and abilities requiredfor the Financial Services Administrator I position.
Work requires ahigh school diploma or GED (bachelor's degree in business administration,accounting, finance, or related field is preferred), three to five years ofbenefits/personnel experience, and the following knowledge, skills, andabilities:
Knowledge of thelaws, regulations, and procedures regarding federal retirement programs, grouplife insurance, health benefits, TSP, and FSAs.
Knowledge ofSenate financial management operations, methods, precedents andprocedures, and payroll regulations.
Advanced knowledgeof Senate employees' pay and benefits.
Knowledge of theSenate as an institution.
Knowledge ofapplicable computer databases and systems.
Advanced knowledgeof and experience with PeopleSoft.
Ability to performmath calculations.
Ability tomultitask and manage competing priorities.
Ability to resolveand handle confidential, difficult, or sensitive matters or materials.
Ability to usecomputers and relevant computer software programs.
Ability to workwith numbers and verify and substantiate accounting data.
Ability tocommunicate effectively, both orally and in writing.
Ability toestablish and maintain effective working relationships.
Ability to dealwith others using tact and diplomacy.
Ability to workefficiently under pressure.
Ability to workindependently, both onsite and remotely.
Ability to processall Payroll related forms.
Exhibitdependability in executing all job responsibilities.
LICENSES,CERTIFICATIONS, AND OTHER REQUIREMENTS
NotaryPublic (to be provided by the U.S. Senate)
Veteran's Preference:
Hiring for this position will be governed by the Veterans Employment Opportunity Act of 1998 ("VEOA"), as made applicable by the Congressional Accountability Act of 1995. Pursuant to the VEOA, qualified applicants who are not current employees of the Office of the Secretary of the Senate and who are disabled or who have served on active duty in the Armed Forces during certain specified time periods or in certain military designated campaigns ("veterans") may be eligible to receive a preference over non-veterans in hiring decisions. Family members of veterans may also be eligible to receive a veterans' preference if the veteran cannot claim his or her veterans' preference.
To be eligible for a veterans' preference, applicants must meet all of the requirements set forth in the VEOA and applicable regulations. Those eligibility requirements are summarized in the Application for Veterans' Preference, which may be obtained by visiting: https://www.senate.gov/employment/resources/pdf/SOS_VeteransPreference.pdf
If claiming a veterans' preference, an applicant must indicate that he/she is preference eligible on the application or resume and must submit a completed copy of the Application for Veterans' Preference along with the supporting documentation specified on that form. If the Office of the Secretary of the Senate does not receive the Application for Veterans' Preference and supporting documentation by the closing date, the applicant's claim for a veterans' preference may be denied.
Applicants may obtain a copy of the Office's Veterans' Preference in Appointments policy by submitting a written request to resumes@sec.senate.gov.
Individuals who are entitled to a veterans' preference are invited to self-identify voluntarily. This information is intended solely for use in connection with the Office of the Secretary of the Senate's obligations and efforts to provide veterans' preference to preference-eligible applicants in accordance with the VEOA. An applicant's status as a disabled veteran and any information regarding an applicant's disability, including the applicant's medical condition and history, will be kept confidential and will be collected, maintained and used in accordance with the Americans with Disabilities Act of 1990, as made applicable by section 102(a)(3) of the CAA, 2 U.S.C. 1302(a)(3). An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran's status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for a veterans' preference.
Department:
SEC
Salary Range:
66,765.00 - 103,488.00
FEDERAL RELAY SERVICE
Speech/Hearing impaired persons may contact the Federal Relay Service at 1-800-877-8339 TTY
Job Description:
This is administrative work providing benefits, payroll, cash processing, and other administrative and financial services to Senators and staff. Work includes assisting customers with guidance and advice regarding the payroll, benefits, and financial procedures of the Senate. Work is bound by Title 2 of the U.S. Code; generally accepted accounting principles; Secretary of the Senate policies and procedures; the U.S. Senate Handbook; the Senate Ethics Manual; and Senate Disbursing Office procedures, practices, and guidelines, but requires independent judgment in setting priorities in handling assignments.
MINIMUM QUALIFICATIONS:
CAREER LADDER - FINANCIALSERVICES ADMINISTRATOR I to
FINANCIALSERVICES ADMINISTRATOR II
Department: Disbursing Office
Reports to: FinancialServices Manager
This is a careerladder position in the Senate Disbursing Office's Front Office. The individualselected for the career ladder position will be placed into the Office of the Secretaryof the Senate pay band 6 as a Financial Services Administrator I for a period of approximately 24 to 36 months, duringwhich time he/she will be on a training plan and will be provided opportunitiesfor development and increased responsibility. Upon successful completion of thedevelopment and performance goals, the incumbent will be considered forpromotion to the position of Financial Services Administrator II and apromotional increase into pay band 7.
PHASE I - FINANCIALSERVICES ADMINISTRATOR I - Office of the Secretary of the Senate pay band 6
NATURE OF WORK
This isadministrative work providing benefits, payroll, cash processing, and otheradministrative and financial services to Senators and staff. Work includesassisting customers with guidance and advice regarding the payroll, benefits,and financial procedures of the Senate. Work is bound by Title 2 of the U.S. Code; generallyaccepted accounting principles; Secretary of the Senate policies and procedures;the U.S. Senate Handbook; the Senate Ethics Manual; and SenateDisbursing Office procedures, practices, and guidelines, but requiresindependent judgment in setting priorities in handling assignments.
ESSENTIALFUNCTIONS
In-process all newSenate staff; provide detailed information and explanations regarding pay andvarious retirement programs, life and health insurance benefits, Thrift SavingsPlan (TSP), Flexible Spending Accounts (FSAs), andthe process of making changes to elected benefits; review all Senate appointmentsfor accuracy and resolve discrepancies with administrative directors; and determineemployment eligibility of non-citizens.
Counsel separatingemployees about their rights to continued benefits, the procedure and impact ofrequesting refunds of retirement contributions, TSP options, andunemployment compensation application procedures.
Assistadministrative directors with calculations of pay; and disburse and reconcilepayments associated with continuance of pay.
Explainfundamental principles, practices, and procedures for conducting officialadministrative and financial business with the Senate Disbursing Office;control the release of personal information about Senators to authorizedindividuals; and ensure protection of private personnel, payroll, and voucherdata.
Assist Senators, administrativedirectors, and staff with income tax withholding inquiries; explain possibleTSP ramifications; perform calculations and provide estimates for variouswithholding scenarios; and advise administrative directors on procedures forrequesting salary adjustments and handling payments of shared employees.
Provide notaryservice; maintain cash drawer; process statutory cash advances and repayments;reconcile and secure money in the vault; and make currency requests and businesstransactions with banks.
Assist in providingcoverage for the Disbursing's Executive Office; answer and direct calls asneeded.
Review and confirmbar exam applications, employment verifications, and OPM requests.
Process PersonalTranscripts of Service requests.
Assist inmonitoring the Front Office email account and phone line.
Assist in the Annual Open Season; provide the FrontOffice with necessary material; update the Front Office digital display; assistwith family member verification.
Receive andprocess forms and documents for various Senate Disbursing Office departments;and ensure documents comply with applicable statutes, rules, and regulations.
Maintain currentknowledge of the Senate Disbursing Office's Emergency Action Plan (EAP) andContinuity of Operations (COOP) plan; participate in periodic exercises anddrills.
As part of the Secretary's customer serviceinitiative (known as R.A.T.E.), provide all customers with the highest level ofcustomer service.
PHYSICALDEMANDS AND WORKING ENVIRONMENT
Work is performedin an office environment with exposure to everyday risks and discomforts, andrequires the use of normal safety precautions. Work is essentially sedentary,but may require extended periods of prolonged standing and moving around whileassisting customers. Work requires frequent walking, standing, bending, andcarrying items up to 25 pounds, as well as regular use of typical officeequipment, software programs, and methods of communication such as a computer,email, telephone, and photocopier.
Regular,predictable, and punctual attendance is required for performance of duties.Work also requires physical presence in the office, except as otherwiserequired by the Office of the Secretary.
MINIMUMQUALIFICATIONS
Work requires ahigh school diploma or GED (bachelor's degree in business administration,accounting, finance, or related field preferred), one to three years ofbenefits/personnel experience, and the following knowledge, skills, andabilities:
Knowledge of thelaws, regulations, and procedures regarding federal retirement programs, grouplife insurance, health benefits, TSP, and FSAs.
Knowledge ofSenate financial management operations, methods, precedents and procedures, andpayroll regulations.
Basic knowledge ofthe Senate as an institution preferred, with a desire and willingness to learnmore about the legislative process, as well as the history and operation of theSenate.
Knowledge ofapplicable computer databases and systems.
Ability to performmath calculations.
Ability to resolveand handle confidential, difficult, or sensitive matters or materials.
Ability to usecomputers and relevant computer software programs.
Ability to workwith numbers and verify and substantiate accounting data.
Ability tocommunicate effectively, both orally and in writing.
Ability toestablish and maintain effective working relationships.
Ability to dealwith others using tact and diplomacy.
Ability to workefficiently under pressure.
Ability to workindependently, both onsite and remotely.
Exhibitdependability in executing all job responsibilities.
LICENSES,CERTIFICATIONS, AND OTHER REQUIREMENTS
NotaryPublic (to be provided by the U.S. Senate)
PHASE II - FINANCIALSERVICES ADMINISTRATOR II - pay band 7
Department: Disbursing Office
Reports to: Financial Services Manager
NATURE OF WORK
This isadministrative work providing benefits, payroll, cash processing, and otheradministrative and financial services to Senators and staff. Provide highlevels of support to the Payroll, Benefits, and Healthcare sections. Workincludes assisting customers with guidance and advice regarding the payroll,benefits, and financial procedures of the Senate. Work is bound by Title 2 ofthe U.S. Code; generally accepted accounting principles; Secretary ofthe Senate policies and procedures; the U.S.Senate Handbook; the Senate EthicsManual; and Senate Disbursing Office procedures, practices, and guidelines,but requires independent judgment in setting priorities in handlingassignments.
ESSENTIALFUNCTIONS
Assist in monitoring Payroll and Student Loan RepaymentProgram (SLP) email accounts; respond to inquiries in a timely fashion; savesubmitted forms to applicable location.
Process Designations of Beneficiary forms; reviewforms for completeness and accuracy; submit completed forms to our Benefitsdepartment.
Demonstrate ability to train junior staff.
Demonstrate ability to act as section or officerepresentative at agency-level meeting or conferences; demonstrate ability toadvise staff and interact with financial institutions, as necessary.
Demonstrate sound judgment in response to all incominginquiries and requests.
Demonstrate the ability to open and secure the FrontOffice workstations independently.
Demonstrate the ability to effectively work with otherDisbursing Office sections.
Review HealthBenefits Election Forms (SF-2809) for completeness. Assign applicable effectivedate.
Provide high levels of support to the Payroll,Benefits, and Healthcare sections, and the Disbursing's Executive Office.
Understand the proper workflow within the DisbursingOffice.
Gain understanding and applicability of basic Senatepayroll terminology and actions.
Demonstrateunderstanding of all figures on W-2 forms and from where they initiate; basicunderstanding of Form 1095-C.
Process PublicStudent Loan Forgiveness Requests.
Provide notaryservice; maintain cash drawer and petty cash fund; process statutory cashadvances and repayments; reconcile and secure money in the vault; and makecurrency requests and business
transactions withbanks.
Maintain currentknowledge of the Senate Disbursing Office's Emergency Action Plan (EAP) andContinuity of Operations (COOP) plan; participate in periodic exercises anddrills.
As part of the Secretary's customer serviceinitiative (known as R.A.T.E.), provide all customers with the highest level ofcustomer service.
PHYSICALDEMANDS AND WORKING ENVIRONMENT
Work is performedin an office environment with exposure to everyday risks and discomforts, andrequires the use of normal safety precautions. Work is essentially sedentary,but may require extended periods of prolonged standing and moving around whileassisting customers. Work requires frequent walking, standing, bending, andcarrying items up to 25 pounds, as well as regular use of typical officeequipment, software programs, and methods of communication such as a computer,email, telephone, and photocopier.
Regular,predictable, and punctual attendance is required for performance of duties.Work also requires physical presence in the office, except as otherwiserequired by the Office of the Secretary.
MINIMUMQUALIFICATIONS
Acquisition of all knowledge, skills, and abilities requiredfor the Financial Services Administrator I position.
Work requires ahigh school diploma or GED (bachelor's degree in business administration,accounting, finance, or related field is preferred), three to five years ofbenefits/personnel experience, and the following knowledge, skills, andabilities:
Knowledge of thelaws, regulations, and procedures regarding federal retirement programs, grouplife insurance, health benefits, TSP, and FSAs.
Knowledge ofSenate financial management operations, methods, precedents andprocedures, and payroll regulations.
Advanced knowledgeof Senate employees' pay and benefits.
Knowledge of theSenate as an institution.
Knowledge ofapplicable computer databases and systems.
Advanced knowledgeof and experience with PeopleSoft.
Ability to performmath calculations.
Ability tomultitask and manage competing priorities.
Ability to resolveand handle confidential, difficult, or sensitive matters or materials.
Ability to usecomputers and relevant computer software programs.
Ability to workwith numbers and verify and substantiate accounting data.
Ability tocommunicate effectively, both orally and in writing.
Ability toestablish and maintain effective working relationships.
Ability to dealwith others using tact and diplomacy.
Ability to workefficiently under pressure.
Ability to workindependently, both onsite and remotely.
Ability to processall Payroll related forms.
Exhibitdependability in executing all job responsibilities.
LICENSES,CERTIFICATIONS, AND OTHER REQUIREMENTS
NotaryPublic (to be provided by the U.S. Senate)
Veteran's Preference:
Hiring for this position will be governed by the Veterans Employment Opportunity Act of 1998 ("VEOA"), as made applicable by the Congressional Accountability Act of 1995. Pursuant to the VEOA, qualified applicants who are not current employees of the Office of the Secretary of the Senate and who are disabled or who have served on active duty in the Armed Forces during certain specified time periods or in certain military designated campaigns ("veterans") may be eligible to receive a preference over non-veterans in hiring decisions. Family members of veterans may also be eligible to receive a veterans' preference if the veteran cannot claim his or her veterans' preference.
To be eligible for a veterans' preference, applicants must meet all of the requirements set forth in the VEOA and applicable regulations. Those eligibility requirements are summarized in the Application for Veterans' Preference, which may be obtained by visiting: https://www.senate.gov/employment/resources/pdf/SOS_VeteransPreference.pdf
If claiming a veterans' preference, an applicant must indicate that he/she is preference eligible on the application or resume and must submit a completed copy of the Application for Veterans' Preference along with the supporting documentation specified on that form. If the Office of the Secretary of the Senate does not receive the Application for Veterans' Preference and supporting documentation by the closing date, the applicant's claim for a veterans' preference may be denied.
Applicants may obtain a copy of the Office's Veterans' Preference in Appointments policy by submitting a written request to resumes@sec.senate.gov.
Individuals who are entitled to a veterans' preference are invited to self-identify voluntarily. This information is intended solely for use in connection with the Office of the Secretary of the Senate's obligations and efforts to provide veterans' preference to preference-eligible applicants in accordance with the VEOA. An applicant's status as a disabled veteran and any information regarding an applicant's disability, including the applicant's medical condition and history, will be kept confidential and will be collected, maintained and used in accordance with the Americans with Disabilities Act of 1990, as made applicable by section 102(a)(3) of the CAA, 2 U.S.C. 1302(a)(3). An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran's status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for a veterans' preference.