Financial Services Manager
Apply NowCompany: United States Senate
Location: Washington, DC 20011
Description:
Financial Services Manager
Organization
Secretary of the Senate
DepartmentSenate Disbursing Office
SALARY RANGE:
SEC-12: $112722-$174723
FEDERAL RELAY SERVICE:
Speech/Hearing impaired persons may contact the Federal Relay Service at1-800-877-8339 TTY
TELEWORK:
This position is eligible for a partial remote work schedule after an initialintroductory onsite period.
FLSA STATUS:
Exempt
DEADLINE FORAPPLICATIONS:
3/10/2025 at 7:00pm EST
JOB DESCRIPTION:
NATURE OF WORK
This is managerial administrative work coordinating the business and financial activities of Senators and Senate staff for the Senate Disbursing Office. Work includes consulting and coordinating with Disbursing managers to ensure efficient delivery of benefits, payroll, healthcare, cash processing, and other administrative and financial services provided at the Senate Disbursing Office Front Office (FO). Work is bound by Title 2 of the U.S. Code; generally accepted accounting principles; Secretary of the Senate policies and procedures; the U.S. Senate Handbook; the Senate Ethics Manual; and Senate Disbursing Office procedures, practices, and guidelines, but requires independent judgment in setting priorities in handling assignments.
ESSENTIAL FUNCTIONS
Provide authoritative guidance and assistance to Senate Administrative Directors; prepare and provide a comprehensive orientation to the operation and function of the Senate Disbursing Office and specifically the role of the FO; ensure Administrative Directors understand controls for protecting the privacy of a Senator's personal information, payroll, and voucher data; explain Senate regulations, policies, and procedures for submitting various payroll/personnel actions and accounting transactions; and advise administrators of limitations and restrictions regarding Senators' allowance accounts, processes for obtaining and repaying petty cash funds, and other cash processing activities.
Direct the work of the FO staff; set objectives, goals, priorities, and timelines; assign and review work, provide guidance, and ensure direct reports' compliance with policies and instructions; approve leave; evaluate performance; and make recommendations for hiring.
Consult and coordinate with Disbursing managers; ensure the administrative and financial services of the FO continue to accurately and effectively support the delivery of pay, benefits, and services provided throughout the Senate Disbursing Office; monitor legislative and regulatory changes in benefits program administration and evaluate the impact to delivery of the Senate's services; provide recommendations and advice to ensure accuracy of advisory services.
Audit the financial activity of FO; ensure adherence to policies, proper accounting, and control of financial transactions; ensure accuracy of reported financial data for the FO; maintain cash drawer; reconcile and secure money in the vault; make currency requests and business transactions with banks; monitor and reconcile cash advance tracking system; provide notary service; and recommend enhancements to computer technology to support operations.
Review all Senate appointments and employment forms for accuracy and resolve discrepancies with administrative managers; determine employment eligibility of non-U.S. citizens; counsel staff on benefits elections, participation options, and tax withholding; advise staff of procedures for making changes to elected benefits; and counsel separating employees about their rights to continued benefits, the impact of requesting refunds of retirement contributions, Thrift Savings Plan options, and unemployment compensation application procedures.
Provide high levels of support and coordinate shared job duties with the Payroll, Benefits, Executive Office, and Healthcare departments.
Receive and process forms and documents for various Senate Disbursing Office departments; and ensure documents comply with applicable statutes, rules, and regulations.
Provide/schedule sufficient coverage of the FO. Ensuring demands of the Senate community are being met timely and efficiently.
Support the onboarding and exiting of Senate Offices. Create/provide presentations to Senate Offices in regards to their pay and benefits.
Assist Administrative Directors with calculations of pay; and disburse and reconcile payments associated with continuance of pay.
Monitor inventory and order new appointment packets.
Maintain current knowledge of the Senate Disbursing Office's Emergency Action Plan (EAP) and Continuity of Operations (COOP) plan; participate in periodic exercises and drills.
As part of the Secretary's customer service initiative (known as R.A.T.E.), provide all customers with the highest level of customer service.
MINIMUM QUALIFICATIONS:
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier.
Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary.
MINIMUM QUALIFICATIONS
Work requires a high school diploma or GED (bachelor's degree in business administration, accounting, finance, or related field is preferred) with five to eight years of benefits/personnel experience; and the following knowledge, skills, and abilities:
Knowledge of the laws, regulations, and procedures regarding federal retirement programs, group life insurance, health benefits, and the Thrift Savings Plan.
Knowledge of Senate financial management operations, methods, precedents, procedures, and payroll regulations.
Advanced knowledge of the Senate as an institution preferred, with a desire and willingness to learn more about the legislative process, as well as the history and operation of the Senate.
Knowledge of applicable computer databases and systems.
Exhibit dependability and ability to execute all job responsibilities.
Advanced knowledge and experience with PeopleSoft.
Ability to perform math calculations.
Ability to resolve and handle confidential, difficult, or sensitive matters or materials.
Ability to use computer and relevant computer software programs.
Ability to verify and substantiate accounting data.
Ability to plan, organize, coordinate, assign, and evaluate work of subordinate staff.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships.
Ability to deal with others using tact and diplomacy.
LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS
Ability to fulfill requirements to become a Notary Public.
Veteran'sPreference:
Hiring for this position will be governed by the Veterans EmploymentOpportunity Act of 1998 ("VEOA"), as made applicable by the CongressionalAccountability Act of 1995. Pursuant to the VEOA, qualified applicants who arenot current employees of the Office of the Secretary of the Senate and who aredisabled or who have served on active duty in the Armed Forces during certainspecified time periods or in certain military designated campaigns ("veterans")may be eligible to receive a preference over non-veterans in hiring decisions.Family members of veterans may also be eligible to receive a veterans'preference if the veteran cannot claim his or her veterans' preference.
To be eligible for a veterans' preference, applicants must meet all of therequirements set forth in the VEOA and applicable regulations. Thoseeligibility requirements are summarized in the Application for Veterans'Preference, which may be obtained by visiting: https://www.senate.gov/employment/resources/pdf/SOS_VeteransPreference.pdf
If claiming a veterans' preference, an applicant must indicate that he/she ispreference eligible on the application or resume and must submit a completedcopy of the Application for Veterans' Preference along with the supportingdocumentation specified on that form. If the Office of the Secretary of theSenate does not receive the Application for Veterans' Preference and supportingdocumentation by the closing date, the applicant's claim for a veterans'preference may be denied.
Applicants may obtain a copy of the Office's Veterans' Preference inAppointments policy by submitting a written request to resumes@sec.senate.gov.
Individuals who are entitled to a veterans' preference are invited toself-identify voluntarily. This information is intended solely for use inconnection with the Office of the Secretary of the Senate's obligations andefforts to provide veterans' preference to preference-eligible applicants inaccordance with the VEOA. An applicant's status as a disabled veteran and anyinformation regarding an applicant's disability, including the applicant'smedical condition and history, will be kept confidential and will be collected,maintained and used in accordance with the Americans with Disabilities Act of1990, as made applicable by section 102(a)(3) of the CAA, 2 U.S.C. 1302(a)(3).An applicant who declines to self-identify as a disabled veteran and/or toprovide information and documentation regarding his/her disabled veteran'sstatus will not be subjected to an adverse employment action, but theindividual may be ruled ineligible for a veterans' preference.
Organization
Secretary of the Senate
DepartmentSenate Disbursing Office
SALARY RANGE:
SEC-12: $112722-$174723
FEDERAL RELAY SERVICE:
Speech/Hearing impaired persons may contact the Federal Relay Service at1-800-877-8339 TTY
TELEWORK:
This position is eligible for a partial remote work schedule after an initialintroductory onsite period.
FLSA STATUS:
Exempt
DEADLINE FORAPPLICATIONS:
3/10/2025 at 7:00pm EST
JOB DESCRIPTION:
NATURE OF WORK
This is managerial administrative work coordinating the business and financial activities of Senators and Senate staff for the Senate Disbursing Office. Work includes consulting and coordinating with Disbursing managers to ensure efficient delivery of benefits, payroll, healthcare, cash processing, and other administrative and financial services provided at the Senate Disbursing Office Front Office (FO). Work is bound by Title 2 of the U.S. Code; generally accepted accounting principles; Secretary of the Senate policies and procedures; the U.S. Senate Handbook; the Senate Ethics Manual; and Senate Disbursing Office procedures, practices, and guidelines, but requires independent judgment in setting priorities in handling assignments.
ESSENTIAL FUNCTIONS
Provide authoritative guidance and assistance to Senate Administrative Directors; prepare and provide a comprehensive orientation to the operation and function of the Senate Disbursing Office and specifically the role of the FO; ensure Administrative Directors understand controls for protecting the privacy of a Senator's personal information, payroll, and voucher data; explain Senate regulations, policies, and procedures for submitting various payroll/personnel actions and accounting transactions; and advise administrators of limitations and restrictions regarding Senators' allowance accounts, processes for obtaining and repaying petty cash funds, and other cash processing activities.
Direct the work of the FO staff; set objectives, goals, priorities, and timelines; assign and review work, provide guidance, and ensure direct reports' compliance with policies and instructions; approve leave; evaluate performance; and make recommendations for hiring.
Consult and coordinate with Disbursing managers; ensure the administrative and financial services of the FO continue to accurately and effectively support the delivery of pay, benefits, and services provided throughout the Senate Disbursing Office; monitor legislative and regulatory changes in benefits program administration and evaluate the impact to delivery of the Senate's services; provide recommendations and advice to ensure accuracy of advisory services.
Audit the financial activity of FO; ensure adherence to policies, proper accounting, and control of financial transactions; ensure accuracy of reported financial data for the FO; maintain cash drawer; reconcile and secure money in the vault; make currency requests and business transactions with banks; monitor and reconcile cash advance tracking system; provide notary service; and recommend enhancements to computer technology to support operations.
Review all Senate appointments and employment forms for accuracy and resolve discrepancies with administrative managers; determine employment eligibility of non-U.S. citizens; counsel staff on benefits elections, participation options, and tax withholding; advise staff of procedures for making changes to elected benefits; and counsel separating employees about their rights to continued benefits, the impact of requesting refunds of retirement contributions, Thrift Savings Plan options, and unemployment compensation application procedures.
Provide high levels of support and coordinate shared job duties with the Payroll, Benefits, Executive Office, and Healthcare departments.
Receive and process forms and documents for various Senate Disbursing Office departments; and ensure documents comply with applicable statutes, rules, and regulations.
Provide/schedule sufficient coverage of the FO. Ensuring demands of the Senate community are being met timely and efficiently.
Support the onboarding and exiting of Senate Offices. Create/provide presentations to Senate Offices in regards to their pay and benefits.
Assist Administrative Directors with calculations of pay; and disburse and reconcile payments associated with continuance of pay.
Monitor inventory and order new appointment packets.
Maintain current knowledge of the Senate Disbursing Office's Emergency Action Plan (EAP) and Continuity of Operations (COOP) plan; participate in periodic exercises and drills.
As part of the Secretary's customer service initiative (known as R.A.T.E.), provide all customers with the highest level of customer service.
MINIMUM QUALIFICATIONS:
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier.
Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary.
MINIMUM QUALIFICATIONS
Work requires a high school diploma or GED (bachelor's degree in business administration, accounting, finance, or related field is preferred) with five to eight years of benefits/personnel experience; and the following knowledge, skills, and abilities:
Knowledge of the laws, regulations, and procedures regarding federal retirement programs, group life insurance, health benefits, and the Thrift Savings Plan.
Knowledge of Senate financial management operations, methods, precedents, procedures, and payroll regulations.
Advanced knowledge of the Senate as an institution preferred, with a desire and willingness to learn more about the legislative process, as well as the history and operation of the Senate.
Knowledge of applicable computer databases and systems.
Exhibit dependability and ability to execute all job responsibilities.
Advanced knowledge and experience with PeopleSoft.
Ability to perform math calculations.
Ability to resolve and handle confidential, difficult, or sensitive matters or materials.
Ability to use computer and relevant computer software programs.
Ability to verify and substantiate accounting data.
Ability to plan, organize, coordinate, assign, and evaluate work of subordinate staff.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships.
Ability to deal with others using tact and diplomacy.
LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS
Ability to fulfill requirements to become a Notary Public.
Veteran'sPreference:
Hiring for this position will be governed by the Veterans EmploymentOpportunity Act of 1998 ("VEOA"), as made applicable by the CongressionalAccountability Act of 1995. Pursuant to the VEOA, qualified applicants who arenot current employees of the Office of the Secretary of the Senate and who aredisabled or who have served on active duty in the Armed Forces during certainspecified time periods or in certain military designated campaigns ("veterans")may be eligible to receive a preference over non-veterans in hiring decisions.Family members of veterans may also be eligible to receive a veterans'preference if the veteran cannot claim his or her veterans' preference.
To be eligible for a veterans' preference, applicants must meet all of therequirements set forth in the VEOA and applicable regulations. Thoseeligibility requirements are summarized in the Application for Veterans'Preference, which may be obtained by visiting: https://www.senate.gov/employment/resources/pdf/SOS_VeteransPreference.pdf
If claiming a veterans' preference, an applicant must indicate that he/she ispreference eligible on the application or resume and must submit a completedcopy of the Application for Veterans' Preference along with the supportingdocumentation specified on that form. If the Office of the Secretary of theSenate does not receive the Application for Veterans' Preference and supportingdocumentation by the closing date, the applicant's claim for a veterans'preference may be denied.
Applicants may obtain a copy of the Office's Veterans' Preference inAppointments policy by submitting a written request to resumes@sec.senate.gov.
Individuals who are entitled to a veterans' preference are invited toself-identify voluntarily. This information is intended solely for use inconnection with the Office of the Secretary of the Senate's obligations andefforts to provide veterans' preference to preference-eligible applicants inaccordance with the VEOA. An applicant's status as a disabled veteran and anyinformation regarding an applicant's disability, including the applicant'smedical condition and history, will be kept confidential and will be collected,maintained and used in accordance with the Americans with Disabilities Act of1990, as made applicable by section 102(a)(3) of the CAA, 2 U.S.C. 1302(a)(3).An applicant who declines to self-identify as a disabled veteran and/or toprovide information and documentation regarding his/her disabled veteran'sstatus will not be subjected to an adverse employment action, but theindividual may be ruled ineligible for a veterans' preference.