Financial Specialist III

Salary : $77,640.16 - $129,399.50 Annually
Location : FAIRFAX (EJ28), VA
Job Type: FT Salary W BN
Job Number: 25-00498
Department: Fire & Rescue
Opening Date: 03/22/2025
Closing Date: 4/4/2025 11:59 PM Eastern
Pay Grade: S27
Posting Type: Open to General Public

Job Announcement
This is a reannouncement. Applicants who wish to revise their original application are encouraged to reapply with a revised application. Otherwise, all applicants who previously applied do not need to reapply to be considered.

This position works within the Urban Search and Rescue (USAR) program. It is a civilian position and is scheduled to work 40-hours per week, typically 7:30 am to 4:00 pm. The position requires "on call" availability during evening, weekend, and holiday hours, as well as overtime and after- hours response to support team activations, exercises, and major emergency incidents.

Reports to the Financial Specialist IV (serving as the USAR Financial Manager). Duties and responsibilities include assisting the USAR Financial Manager, under limited guidance with:

• Manages the administrative and financial components of a highly complex, multi-million-dollar grant fund budget, funded through cooperative agreements with federal partners.
• Has administrative oversight, and expenditure control, to ensure appropriate and timely use of funds; approval of funding of procurements and determination of allowability and allocability of items to be procured under all funding sources.
• Provides information for the preparation of the USAR program budget and assists with the monitoring of performance measures for all audit processes.
• Supervises additional staff when they are brought in to support administrative/financial requirements for team activations or other program activities.
• Represents the USAR Program to county and federal partners under the direction of the USAR grants manager.

Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Participates in the formulation and documentation of agency fiscal policies and procedures;
Maintains numerous fund/subfund accounts;
Reviews long range revenue and expenditures estimates to ensure availability of funds;
Prepares and/or oversees the preparation of large agency budget;
Applies budget, procurement, and payment procedures in accordance with established county policies, accounting principles (GAAP and GASB), and local and state policies and procedures;
Researches budget, finance and procurement requirements, analyzes impact on current operations and recommends means of implementation.

Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Considerable knowledge of the principles, methods, and practices of governmental budgeting and fiscal management and the ability to apply them to complex governmental systems;
Considerable knowledge of federal, state and county policies, procedures, regulations and legislation impacting the maintenance of financial records;
Ability to effectively supervise and coordinate the activities of staff;
Ability to develop and implement fiscal policies and procedures.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with either a bachelor's degree in accounting, business administration, public administration, public policy, or related field; plus, three years of professional-level experience in finance, business administration, budgeting, or contract management, a master's degree in a related field or CPA may substitute for 1 year of experience.

PREFERRED QUALIFICATIONS:

• Understanding of general accounting processes and terms.
• Grant management experience.
• Payroll management and record keeping experience.
• Procurement card management and record keeping experience.
• Travel and training reimbursement experience.
• Experience with or the ability to perform successful monthly financial reconciliations.
• Intermediate proficiency with MS Excel, able to produce complex spreadsheets, and work with databases.
• Advanced proficiency with MS Outlook and MS Word.
• Familiarity with Fairfax County's finance and purchasing policies and procedures.
• Excellent verbal and written communication skills.
• Experienced FOCUS user (particularly with FILO module).
• Demonstrated ability to work with limited supervision, set priorities, and multi-task.

CERTIFICATES AND LICENSES REQUIRED:
Driver's license (required)

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, credit check, sanctions screening and driving record check to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
This position is generally sedentary; however, it may entail reaching or using hands to grasp, handle, or feel. Visual acuity is required to read data on a computer monitor as is the ability to operate keyboard driven equipment such as computers. Verbal and written communication ability is required as is the ability to lift up to 15 pounds. All duties must be performed with or without reasonable accommodations. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. EEO/AA/TTY.

#LI-SP1
Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more!)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees' Child Care Center
• Commuter Benefit Program
• Continuous Learning Opportunities

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program:

For additional details please visit the
Non-Merit Positions

Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.

• Medical/Vision/Dental Insurance Coverage
• Flexible Spending Program
• Deferred Compensation

Temporary: scheduled to work a maximum of 900 hours in a calendar year.

• No benefits

01

What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or GED
• Some college
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctorate degree

02

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

03

Please indicate the major(s) or minor(s) for your completed degree(s). Check all that apply.

• Accounting
• Business administration
• Public administration
• Public policy
• Other (related field)
• Other (non-related field)
• Not applicable

04

If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list all of your majors and minors. If this question does not pertain to you, or you do not have a degree, enter "Not applicable".
05

Do you currently possess a valid driver's license?

• Yes
• No

06

Do you currently possess a CPA (Certified Public Accountant) license?Please list your license number and expiration date under the "Certificates and Licenses" section of your application.

• Yes
• No

07

How many years of full-time equivalent professional-level experience do you have in finance, business administration, budgeting, or contract management?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six to less than seven years
• Seven or more years

08

How many years of full-time equivalent record management experience do you have?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

09

How many years of full-time equivalent grant management experience do you have?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

10

How many years of full-time equivalent payroll management experience do you have?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

11

How many years of full-time equivalent procurement management experience do you have?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

12

How many years of full-time equivalent experience do you have working with travel and training reimbursement?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

13

Please indicate your level of proficiency with Microsoft Word.

• Beginner (Basic knowledge of creating, editing, formatting, and saving simple documents; inserting simple tables; and proofreading documents for accuracy)
• Intermediate (Knowledge of common commands such as creating a title; using, modifying, and creating styles; setting up the ruler; indenting paragraphs, using tabs and tables; inserting captions, footnotes, endnotes, special characters, or hard page breaks; using page numbering; creating headers and footers; inserting graphics; inserting an equation, adding comments and tracking changes.)
• Advanced (Extensive knowledge of almost all function of program including mail merge, macros, creating a table of contents, creating bookmarks and cross-referencing.)
• No experience

14

Please indicate your level of proficiency with Microsoft Excel.

• Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)
• Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)
• Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)
• No experience

15

Please indicate your level of proficiency with Microsoft Outlook.

• Beginner (Basic knowledge of identifying the components of the Outlook environment; composing email messages; sending and receiving email messages; organizing email messages into folders; managing contacts; scheduling appointments; scheduling meetings, managing tasks, notes and journal entries)
• Intermediate (Knowledge of customizing message settings; organizing and locating Outlook messages; setting calendar options; tracking activities using the Journal; assigning and tracking tasks; sharing folder information; customizing the Outlook environment)
• Advanced (Extensive knowledge of almost all functions of program including personalizing your email; organizing Outlook items; managing data files; managing contacts and contact information; saving and archiving email; creating a custom Outlook form; working offline and remotely)
• No experience

16

What is your level of proficiency with Fairfax County Unified System (FOCUS) finance and Logistics (FILO) or another Financial SAP?

• Beginner
• Intermediate
• Advanced
• None of the above

Required Question