Fleet Maintenance Manager-Collision

EquipmentShare is Hiring a Fleet Maintenance Manager - Collision

EquipmentShare is searching for a Fleet Maintenance Manager - Collision for our corporate office in Columbia, MO, to support our team as the department continues to grow.

Salary range: $106k-$123k/yr. Factors including past experience and location may affect final compensation rate.

Job Summary: We are seeking an experienced Fleet Collision Maintenance Manager to oversee the collision repair process for our nationwide fleet of vehicles. With 10 years of fleet-specific experience (dealership experience not applicable), the ideal candidate will bring expertise in reviewing body shop quotes, evaluating labor times, and assessing parts pricing to ensure cost-effective and high-quality repairs. This role requires strong negotiation skills and the ability to develop and manage a nationwide network of body shops to support our fleet maintenance needs.

Supervisory Responsibilities:

SUPERVISION RECEIVED AND EXERCISED:

General direction is provided by the Director of Transportation. Collaborate with and provide guidance to branch leadership to plan and schedule collision repair, coordinate selection of local body repair facilities, negotiate repair costs with outside contractors and oversee work completion. Monitor progress of repairs, manage cost of each repair project and provide solutions to deliver reduced down duration and cost control. Responsibilities will include development of national contracts, negotiated set labor rates and not to exceed repair parts pricing with collision repair shops across all regions.

Duties/Responsibilities: (Duties include, but are not limited to the following)

• Review and analyze body shop quotes, labor times, and parts pricing to ensure accuracy, fairness, and alignment with fleet maintenance goals
• Negotiate effectively with body shops and vendors to secure competitive pricing and timely repair services while maintaining quality standards
• Execute and manage purchase orders and or Credit card payments for invoice processing
• Develop and implement a nationwide program of trusted body shops to support fleet collision repair needs, ensuring consistency and reliability across regions
• Develop process to ensure all maintenance inspections are completed prior to returning vehicle to service
• Collaborate with fleet operations teams to prioritize repairs, minimize downtime and maintain fleet readiness
• Monitor repair progress, approve completed work, and resolve disputes or issues with body shops as needed
• Maintain detailed records of repair costs, vendor performance, and program effectiveness
• Stay updated on industry trends, repair techniques, and pricing standards to optimize fleet maintenance strategies
• Provide recommendations for process improvements to enhance efficiency and reduce costs
• Establishes local working relationships and develops communication tools in support of the branch goals and objectives. Works closely with local leadership to provide a safe, reliable and cost effective fleet
• Observes and enforces safety regulations, provides status of projects and attends meetings and training sessions as necessary

Knowledge Of:

• Methods, practices, material and tools of the equipment mechanic trade
• Operating and repair characteristics of a variety of automotive and heavy equipment vehicles, trailers and equipment
• Occupational hazards and standard safety precautions necessary in the workplace
• Equipment purchasing and acquisition practices and methods
• Principles of gasoline and diesel engines, wide knowledge of chassis systems and components
• Principles and practices of supervision and training
• Fleet maintenance record keeping systems
• Principles of budget and fiscal policies

Required Skills/Abilities:

• Plan and schedule collision repair, in multiple body shops across North America
• Understand comprehensive maintenance programs, track past due inspections and insure compliance to complete inspections after collision repairs are completed
• Understand collision repair estimating, ability to oversee multiple repairs in progress to ensure efficient and quality repair work
• Provide expertise to develop and review equipment specifications
• Establish metrics, objectives and operating expectations
• Maintain records and reports
• Build relationships, communication methods and conflict resolution
• Supervise and train subordinate personnel, where applicable

LICENSE OR CERTIFICATE OR EXPERIENCE

I-CAR certification or similar automotive collision repair industry knowledge and skills. Collision damage appraisal experience, repair estimating to develop accurate damage reports, production management skills to provide oversight of repairs in process to ensure timely communication for customer service, while delivering efficient and safe collision repair. Possession of a valid driver's license and the ability to acquire a CDL as necessary based on job requirements. Maintaining a valid driver's license is a condition of employment. Understanding of DOT commercial motor vehicle inspections and repair of braking systems as specified by DOT requirements. ASE or state certifications are not required, but are recommended. Working knowledge of Brakes, Manual DriveTrain and Axles, Suspension and Steering, Heating and Air Conditioning, Electrical/ Electronic Systems, Engine Performance, Engine Repair, etc.

Education and Experience:

• At least 10 years of experience in fleet collision maintenance or a related field, (fleet experience required; dealership experience not applicable)
• Proven expertise in reviewing and interpreting body shop estimates, including labor times and parts pricing
• Strong negotiation skills with a track record of securing favorable terms with vendors and service providers
• Ability to design and manage a nationwide network of body shops, ensuring consistent service quality and availability
• Excellent organizational problem-solving skills with a keen attention to detail
• Proficient in fleet management software and Google workspace (Drive, Sheets, Slide, Docs)
• Strong communication skills, both written and verbal, to liaise with internal teams and external partners
• Ability to work independently and manage multiple priorities in a fast-paced environment

Physical Requirements:

• Valid drivers license and willing to travel as needed
• Must be able to sit and work at a computer for long periods of time

Why We're a Better Place to Work

• Competitive salary
• Medical, Dental and Vision coverage for full-time employees
• 401(k) and company match
• Generous paid time off (PTO) plus company paid holidays
• Stocked break-room and full kitchen, chef prepared meals daily (breakfast and lunch)
• State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees
• Seasonal and year round wellness challenges
• Company sponsored events (annual family gatherings, happy hours and more)
• Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year
• Opportunities for career and professional development with conferences, events, seminars and continued education

About You

Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that's long been resistant to change.

EquipmentShare is committed to a diverse and inclusive workplace. EquipmentShare is an equal opportunity
employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation,
protected veteran status, disability, age, or other legally protected status.