Fund Coordinator

Basic information

Job Name:

Fund Coordinator

Location:

Washington, DC

Line of Business:

Finance

Job Function:

Investor Services

Date:

Monday, February 3, 2025

Position Summary

The principal responsibility of this position is to provide support to the Fund Management - Fund Administration team responsible for the support of the US Real Estate, Europe Real Estate, Carlyle Global Partners and Life Sciences global private equity investment funds. This position must be able to prioritize competing tasks in a deadline-oriented environment with a focus on delivering excellent service to Carlyle's investors.

Responsibilities

60% - Investor Onboarding and Communications

• Support all aspects of the fund close process, including investor onboarding, compliance and tax clearance and posting documents to the investor portal
• Serve as main point of contact for investors requesting transfers and name changes and coordinate with necessary stakeholders to complete these requests timely
• Respond to investor requests and prepare, proofread, and send legal, tax and financial reporting documentation to investors
• Provide oversight for team that posts investor reporting to Carlyle's investor portal, approve higher risk documents before they are activated, and handling any posting needs outside of business hours

25% - Systems and Data

• Ensure integrity of investor and fund data in key systems:
• Create new fund records and update throughout the lifecycle of the fund
• Oversee onboarding of new investors
• Approve key investor data elements including demographics and wire instructions
• Support data reporting needs from broader Fund Management team.
• Coordinate efforts with peers within other Carlyle teams to ensure efficiency and consistency of investor-related processes, systems and applications.

15% - Meeting Logistics

• Coordinate with the Executive Scheduler to schedule key fund meetings
• Support logistics for meetings including distributing materials, answering questions from attendees and troubleshooting any issues

Qualifications

Education & Certificates

• Bachelor's degree, required
• Concentration in Finance, Economics, Business Administration, or a related field, preferred

Professional Experience

• 2+ years of overall relevant work experience, required
• Experience in financial services, private equity, investment banking, asset management or law, preferred

Competencies & Attributes

• Strong communication and interpersonal skills, with the ability to effectively liaise with, manage expectations of, and develop relationships with internal stakeholders and investors
• Ability to work effectively as part of a team and at a high energy level
• Excellent Microsoft Office skills, especially Word and Excel
• Prior experience with Customer Relationship Management systems such as Salesforce is desirable but not required
• Excellent time management, meticulous attention to detail, and strong organizational skills to manage multiple tasks simultaneously
• Proactively approach tasks with a "big picture" mindset, considering long-term goals and implications while taking initiative to drive results
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Willingness to work flexible hours and monitor emails outside of normal work hours

Benefits/Compensation

The compensation range for this role is specific to Washington, DC and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications.

The anticipated base salary range for this role is $80,000 to $90,000.

In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.

Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $447 billion of assets under management and more than half of the AUM managed by women, across 612 investment vehicles as of September 30, 2024. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 29 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.

At Carlyle, we value diversity as a key driver of performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." Our aim is to cultivate a community where insights are continually exchanged and different perspectives are embraced. We recognize that diverse teams perform better and we are dedicated to leveraging diversity as a competitive advantage at Carlyle.