Government Relations Administrative Lead & Program Management Specialist
Apply NowCompany: Seattle Children's Hospital
Location: Seattle, WA 98115
Description:
The Government Relations Administrative Lead & Program Management Specialist provides a range of administrative management and programmatic support to ensure seamless operation for the government relations team.
Timely and professional communications across both internal and external stakeholders
Event Planning and Support
Government Relations Function Support
Database and file management
Cost Management:
Required Education and Experience
Bachelor's Degree in business, health care or related field or equivalent combination of education and experience.
Five (5) years experience with program support; including three (3) years in program/project coordination in a professional capacity.
Two (2) years experience working on quality and process improvement projects with cross-functional teams; including data collection, analysis and reporting.
Proven record of project completion, program planning, execution and status reporting.
Experience successfully developing relationships across the organization.
Required Credentials
N/A.
Preferred
Experience working in public health, health care or social services.
Experience analyzing improvement data and working with internal clients to analyze and develop improvement strategies.
Knowledge of continuous improvement/Lean methodologies and processes.
Awareness of current and emerging trends in project management technologies, techniques, issues and approaches.
Experience project coordinating/facilitating large complex organizational initiatives that cross all departments and roles.
Compensation Range
$78,735.00 - $118,103.00 per year
Salary Information
This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.
Disclaimer for Out of State Applicants
This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors
Benefits Information
Seattle Children's offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits.
About Us
Hope. Care. Cure. These three simple words capture what we do at Seattle Children's - to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE
Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families' ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho - the largest region of any children's hospital in the country.
In 2022, U.S. News & World Report once again ranked Seattle Children's among the nation's best children's hospitals - for the 30th year in a row. For more than a decade, Seattle Children's has been nationally ranked in all 10 specialty areas evaluated by U.S. News & World Report. We are honored to be the top-ranked pediatric hospital in Washington and the Pacific Northwest.
As a Magnet designated institution, and classified among America's best large employers by Forbes, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it's delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.
Our Commitment to Diversity
Our community welcomes diverse experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our increasingly diverse patients and families. Our organization recruits, employs, trains, compensates, and promotes without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
The people who work at Seattle Children's are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves within this community, which cultivates and promotes equity, diversity, and inclusion at all levels.
Seattle Children's is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.
- Preferred experience interfacing with senior leaders, including elected officials and community members.
- Preferred experience with coordinating and planning complex events
- Willingness and flexibility to support in-person Government Affairs leadership team at varying hosted events around the region
- An expectation of in-person work on days when team leadership is in person (may be up to five days a week depending on team needs)
- Must have experience handling confidential information and exhibit discretion in communications.
Timely and professional communications across both internal and external stakeholders
- Works independently under instructions in a fast-paced environment
- Experience with Microsoft Suite, including with PowerPoint
- Compose, edit, and proofread a wide variety of documents, ranging from letters and memos to reports, as directed; may independently compose correspondence and documents related to assigned responsibilities
- Develop and review report and correspondence layout, arrangement, grammatical composition and ensure the inclusion of all pertinent information from sources; initiate routine correspondence, reports and records; perform document control for various projects; develop clerical procedures, routines and record keeping systems.
- Create, edit and distribute flyers and other informational materials to support public outreach; post events on online calendar.
Event Planning and Support
- Event planning and support for department related events, team huddles and other related activities
- Experience planning events, including hosting elected officials and executives
- Maintaining of up-to-date stock of resources and materials
- Schedule, attend and coordinate a variety of meetings; conduct research and prepare documentation; prepare and compile meeting packets and agendas; take and prepare minutes; disseminate information, as appropriate
Government Relations Function Support
- Provide responsible and complex administrative, secretarial and clerical duties in support of Governmental Relations leadership.
- Provide complete and sometimes confidential administrative staff support for Government Relations Leadership including coordinating schedules for meetings, arranging appointments, scheduling visitors, maintaining team calendars and planning travel. Coordinate logistics associated with governmental relations' rhythm of business
- Partner with assistants and coordinators throughout the enterprise, sharing knowledge and resources
- Serve as point of contact for internal and external stakeholders and maintain and protect sensitive information
- Management of internal websites and communication platforms
- Completion and filing of all lobbying data and reports
- Other duties as assigned
Database and file management
- Tools to manage up-to-date lists of elected and staff contacts
- Experience managing and updating lists of key contacts
- Excellent organizational skills
Cost Management:
- Monthly reconciliation of all budgets relating External Affairs Department
- Track budget, contracts, invoices, and costs related to staff travel
Required Education and Experience
Bachelor's Degree in business, health care or related field or equivalent combination of education and experience.
Five (5) years experience with program support; including three (3) years in program/project coordination in a professional capacity.
Two (2) years experience working on quality and process improvement projects with cross-functional teams; including data collection, analysis and reporting.
Proven record of project completion, program planning, execution and status reporting.
Experience successfully developing relationships across the organization.
Required Credentials
N/A.
Preferred
Experience working in public health, health care or social services.
Experience analyzing improvement data and working with internal clients to analyze and develop improvement strategies.
Knowledge of continuous improvement/Lean methodologies and processes.
Awareness of current and emerging trends in project management technologies, techniques, issues and approaches.
Experience project coordinating/facilitating large complex organizational initiatives that cross all departments and roles.
Compensation Range
$78,735.00 - $118,103.00 per year
Salary Information
This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.
Disclaimer for Out of State Applicants
This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors
Benefits Information
Seattle Children's offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits.
About Us
Hope. Care. Cure. These three simple words capture what we do at Seattle Children's - to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE
Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families' ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho - the largest region of any children's hospital in the country.
In 2022, U.S. News & World Report once again ranked Seattle Children's among the nation's best children's hospitals - for the 30th year in a row. For more than a decade, Seattle Children's has been nationally ranked in all 10 specialty areas evaluated by U.S. News & World Report. We are honored to be the top-ranked pediatric hospital in Washington and the Pacific Northwest.
As a Magnet designated institution, and classified among America's best large employers by Forbes, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it's delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.
Our Commitment to Diversity
Our community welcomes diverse experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our increasingly diverse patients and families. Our organization recruits, employs, trains, compensates, and promotes without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
The people who work at Seattle Children's are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves within this community, which cultivates and promotes equity, diversity, and inclusion at all levels.
Seattle Children's is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.