Grand Jury Administrative Analyst (381C)

Salary: $3,942.30 - $4,792.62 Biweekly
Location : San Francisco, CA
Job Type: Full-Time Permanent
Job Number: 2025-00004
Department: Jury Office
Opening Date: 02/10/2025
Closing Date: 2/24/2025 12:00 PM Pacific

Description
GRAND JURY ADMINISTRATIVE ANALYST

(Class Code 381C)
Eligible San Francisco Superior Court Employees Only
The Grand Jury Administrative Analyst position is only open to current employees of the San Francisco Superior Court who (1) are under a permanent appointment with the Court, or (2) previously held a permanent appointment and accepted a temporary appointment without a break in service. Individuals who are not current employees of the Court, or current temporary Court employees who did not previously hold a permanent appointment with the Court without a break in service may not apply.
The Superior Court of California, County of San Francisco, invites applications from qualified individuals interested in serving as the Grand Jury Administrative Analyst for the Court. Under the supervision of the Deputy Jury Commissioner, this position is responsible for wide-ranging administrative coordination and oversight work in support of San Francisco City and County Civil and Indictment Grand Juries. The position entails conducting complex, in-depth research, analytical assignments and special studies related to Grand Jury operations; serving as a liaison between the Court, City and County, the public and the Grand Jurors; providing subject matter expertise regarding the Grand Jury in furtherance of the proper implementation of rules and regulations related to Grand Juries; conducting related recruitment and training efforts; and performing other job-related duties amongst various courthouses. Court business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.
This selection process is being conducted in accordance with San Francisco Superior Court Personnel Rule 4. An eligibility list will not be established.
FINAL FILING DATE: 12:00 PM, February 24, 2025
COMPENSATION: $3,942.30 - $4,792.62 biweekly ($102,500 - $124,608 annually)
The Court offers a generous benefits package including a variety of health and dental insurance plans, a contributory retirement plan, a deferred compensation savings program, paid vacation, sick leave, floating holidays, and holiday pay.

Examples of Duties
POSITION OVERVIEW
The Grand Jury Administrative Analyst performs a variety of highly responsible, complex administrative and analytical assignments related to the Civil Grand Jury and Indictment Grand Jury including, but not limited to, the following examples:

• Understands and implements applicable statutes, rules, and procedures; interprets various provisions of the Penal and Government Codes as related to the Grand Juries.
• Coordinates activities with the City Attorney's Office as needed.
• Provides administrative, clerical, and technical support to the Grand Juries; maintains related filing systems, documents, tracking spreadsheets, matrices, and handbooks.
• Serves as liaison to the public for both the Civil and Indictment Grand Juries; receives and routes inquiries received via phone, website, and walk-in; and responds to inquiries as appropriate.
• Serves as liaison between the Court and the City Attorney's Office, the California Grand Juror's Association, and the San Francisco Chapter of the Grand Juror's Association.
• Performs other job-related tasks as assigned.

Civil Grand Jury Related Duties

• Serves as staff to the Civil Grand Jury Committee; develops and implements the annual recruitment plan, including coordinating speaking engagements for judges; and serves as liaison between the Foreperson and the Committee Chair as circumstances arise.
• Develops and documents policies and procedures for administrative support of the sitting Jury, including, but not limited to, processing expense claims from jurors; procuring supplies; facilitating negotiation of contracts for professional services; serving as liaison between City Agencies, the City Attorney, the Board of Supervisors, the public, and the Civil Grand Jury; and provides other administrative support services as requested by the Foreperson.
• Develops and delivers training for each incoming Grand Jury; coordinates activities of the California Grand Juror's Association and San Francisco Chapter of the Grand Juror's Association as related to training and support; contracts for project management training through the City's Department of Human Resources; and coordinates the annual Hetch Hetchy visit for the sitting Civil Grand Jury.
• Monitors Civil Grand Jury budget; coordinates and carries out procurement and contracting activities.
• Coordinates processes for Civil Grand Jurors to submit Form 700 Economic Interest Statements three times during each term.
• Issues Civil Grand Jury reports at the direction of the Foreperson; receives responses to reports on behalf of the Presiding Judge; initiates and maintains response matrices for City Services Auditor of the Controller's Office and for the Board of Supervisors; and attends Board hearings on reports.
• Maintains Civil Grand Jury website, including posting of reports and required responses; posts videos of Board of Supervisors hearings; formats the annual Grand Jury Gazette.

Indictment Grand Jury Related Duties

• Carries out selection process for the Indictment Grand Jury; empanels an Indictment Grand Jury when required.
• Serves as liaison to the District Attorney's Office with regard to Indictment Grand Jury.
• Tracks and enters attendance information into the jury management system for payment; monitors issuance of checks and initiates lost check processes as needed.
• Updates Indictment Grand Jury Handbook, as necessary, with input from the District Attorney's Office.
• Maintains Indictment Grand Jury files.

Work is performed in an office environment; continuous contact with judicial officers, executive management staff, other staff, and the public.
Physical Requirements: Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.

Qualifications
REQUIRED QUALIFICATIONS
Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Three years of progressively responsible professional analytical work experience, preferably in a governmental setting, performing work duties requiring an in-depth understanding and application of administrative laws and regulations.
DESIRABLE QUALIFICATIONS
Experience with high-touch professional coordination work is desirable.
Possession of a bachelor's degree from an accredited university or college with major coursework in public administration, political science, communications, business administration or a related field is highly preferred.
Knowledge of:

• Functions and operations of the Superior Court of California, County of San Francisco.
• Laws, regulations, legislation, operations, rules, policies, and procedures of the Court and those that govern the Grand Jury, jury selection and management.
• Budget management.
• Project management and coordination.
• Strategic planning methods and processes.
• Facility and space planning.
• Research and information gathering techniques.

Ability to:

• Plan, organize, and coordinate various administrative functions of an assigned area of Superior Court operations.
• Perform a wide variety of analytical work and administrative assignments; recommend solutions consistent with rules and regulations.
• Organize and effectively present ideas and recommendations.
• Oversee, coordinate, and execute projects to their conclusion.
• Organize statistical and narrative information in a clear, concise manner.
• Interpret State, Federal, and local laws, codes, and regulations regarding the area of assignment.
• Gather, maintain, and analyze a variety of information regarding division or unit operations and functions.
• Communicate effectively in writing; prepare comprehensive and effective written work including, memoranda, correspondence, and reports.
• Organize and present data and information coherently and effectively.
• Operate a computer and use appropriate software in the performance of administrative and analytical work.
• Develop, administer, and monitor budgets.
• Perform clerical work requiring attention to detail.
• Effectively represent the San Francisco Superior Court and an assigned unit with the public, other Court staff, and other government agencies.
• Work as a member of a team, follow directions of supervisor, and adhere to assigned work schedule.
• Establish and maintain professional, cooperative relationships with internal and external customers.
• Navigate politically charged situations.
• Maintain confidential information as required by legal or ethical standards.

Supplemental Information
HOW TO APPLY
Selection is open only to current employees of the San Francisco Superior Court who (1) are under a permanent appointment with the Court, or (2) previously held a permanent appointment and accepted a temporary appointment without a break in service. Individuals who are not current employees of the Court, or current temporary Court employees who did not previously hold a permanent appointment with the Court without a break in service may not apply.
Interested individuals must apply online and include a valid email address where the applicant can receive future correspondence regarding this position. Interested applicants must submit ALL the following items:

• Superior Court of California, County of San Francisco, online employment application (fully completed).
• Resume.

Applicants will be required to respond to the six questions listed below when completing the online application. The response to each question will be limited to 4,000 characters, approximately the equivalent of what would fit on one 8 x 11 page-even though the system allows space for a longer response. Applicants are encouraged to draft responses to the six questions within the character limit prior to beginning the online application process.
1. What attracted you to the Grand Jury Administrative Analyst position?
2. How do you prioritize tasks when managing multiple administrative projects simultaneously?
3. What experience do you have with budget management or forecasting in an administrative context? Provide specific examples.
4. Give an example of a time you collaborated with cross-functional teams to implement an administrative change.
5. Describe a situation where you had to work with a challenging person and how you managed the interaction.
6. Please indicate your proficiency level with Microsoft Office programs (e.g., Word, Excel, PowerPoint) and Google Workspace tools (e.g., Docs, Sheets, Slides).
The online application, resume, and responses to the six questions, are very important to the selection process. It is recommended that applicants review the information in this announcement and on the application very carefully. Once the application has been submitted, it cannot be corrected, changed or resubmitted. All applications must be submitted by the final filing date and time indicated in this announcement.
SELECTION PROCESS
Initial Screening:

Complete application packages received by the final filing date and time will be evaluated to determine if the applicants meet the minimum qualifications. The Court will further evaluate these documents and may interview only those applicants it deems may best meet the needs of the Court. Not all applicants will receive an interview.
Oral Interview:

If necessary, selected applicants may be interviewed to determine their relative knowledge, abilities, and skill levels in job-related areas. If interviews are scheduled, it is anticipated that they will be held in March 2025.
Qualified applicants with disabilities requiring reasonable accommodation to participate in the selection process should complete the relevant section on the employment application.
OTHER APPOINTMENT INFORMATION
Employment is subject to security clearance. Any false statement or omission of material fact may cause forfeiture of employment. Information presented on employment applications, resumes, and attachments, and during the selection process is subject to verification. Employees are prohibited from engaging in activities which conflict with the interests of the Superior Court of California, County of San Francisco.
THE SUPERIOR COURT OF CALIFORNIA, COUNTY OF SAN FRANCISCO, IS AN EQUAL OPPORTUNITY EMPLOYER. APPLICANTS SHALL NOT BE FAVORED OR DISCRIMINATED AGAINST BECAUSE OF RACE, COLOR, RELIGION, GENDER, NATIONAL ORIGIN, ANCESTRY, CITIZENSHIP, AGE, MARITAL STATUS, PHYSICAL DISABILITY, MENTAL DISABILITY, MEDICAL CONDITION, SEXUAL ORIENTATION, GENETIC INFORMATION, UNION ACTIVITY, POLITICAL AFFILIATION, OR OTHER NON-MERIT FACTOR.
For questions on the above information, contact the Human Resources Office of the Superior Court of California, County of San Francisco, (415) 551-0381.
01

What attracted you to the Grand Jury Administrative Analyst position?
02

How do you prioritize tasks when managing multiple administrative projects simultaneously?
03

What experience do you have with budget management or forecasting in an administrative context? Provide specific examples.
04

Give an example of a time you collaborated with cross-functional teams to implement an administrative change.
05

Describe a situation where you had to work with a challenging person and how you managed the interaction.
06

Please indicate your proficiency level with Microsoft Office programs (e.g., Word, Excel, PowerPoint) and Google Workspace tools (e.g., Docs, Sheets, Slides).
07

As instructed, I have attached my resume.

• Yes
• No

Required Question