GRANT ADMINISTRATOR
Apply NowCompany: Manatee County, FL
Location: Bradenton, FL 34203
Description:
Salary: $65,118.41 - $104,189.46 Annually
Location : Bradenton, FL
Job Type: Full-Time (Salaried)
Job Number: 25-00271
Department: Government Relations
Opening Date: 04/08/2025
Closing Date: 4/22/2025 11:59 PM Eastern
General Information
Work Location: 1112 Manatee Avenue West, Bradenton, Florida 34205
Work Hours: Monday - Friday, 8:00 am - 5:00 pm
Expected Starting Salary Range: $65,118.41 - $84,653.94
This classification performs professional duties related to Grant Fiscal Management, including information tracking, funds analyses, invoicing, and reporting; supervisory/administrative; and internal/external policy and Project Administration.
Working Conditions
Indoor/office situation; high noise environment while performing certain responsibilities. Lifting equipment up to 25 lbs. alone; up to 50 lbs. with assistance.
Job Description
Essential Functions:
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Develops and implements a reporting system for grants to include milestone scheduling, project progress narratives, and event tracking.
Develops reporting systems and collects all financial information regarding the budgets of active grants, budget revisions, or amounts available to be reimbursed in the future or reprogrammed to another project.
Responsible for coordinating with appropriate staff the FTA reporting requirements, responsibilities, and timeline for delivery of required quarterly report.
Aids project managers, and senior management in the analysis of grant and IGA project performance and in the development of corrective measures as required; independently conducts grant analyses to assist staff and project managers.
Prepares necessary information to support grant revisions, amendments, and closeouts.
Researches and identifies potential problem areas, conducts appropriate analysis, and recommends potential solutions.
Maintains schedule of grant application deadlines and requirements.
Ensures full compliance of all proposals with grantor requirements as to content, format, and documentation.
Researches and maintains active involvement in grant program areas to stay current with laws and regulations.
Meets grant contract requirements by preparing or facilitating accomplishment of program activities.
Manages grants fiscal operations. Compiles and analyzes project, grant, and financial data. Develops, monitors, and reviews complex financial calculations and reports.
Performs month-end reconciliations. Establishes financial controls and systems for new grants/programs. Make recommendations for corrections or budget transfers when needed. Maintains data files.
Prepares forecasts, projections, trends, revenue, and cost analyses. Prepare department expense trend analysis. Prepare databases to generate adequate grant and project reports for executive management.
Serves as the liaison between the County and funders.
Interprets Federal, State and County regulations and guidelines on programmatic and administrative matters pertaining to grant programs.
Establishes and maintains systems for contract monitoring, bid specification review, grant preparation and contract writing pertaining to grants.
Performs other related work (including weather or other extreme emergency duties) as required.
Minimum Qualifications
Bachelor's degree preferred in a field related to Social Science, environmental science, Business, or Public Administration.
Three (3) years' experience in a position related to grants development, management, and/or administration.
Equivalent combinations of education and experience may be considered.
Valid Florida driver's license obtained within 30 days from date of hire.
More
Experience in grant administration pertaining to the natural sciences preferred (only applicable for Natural Resources particularly).
Knowledge, Skills, and Abilities:
Knowledge of principles and practices of contract management, grants administration and budgeting.
Knowledge of up to date/extensive Federal, State County funding sources and requirements.
Ability to perform research and analyze data.
Ability to communicate orally and in writing with clarity and conciseness.
Ability to perform analytical work carefully and accurately.
Ability to establish and maintain effective working relationships as necessitated by work.
Veterans Preference
In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.
EEO/ADA Statement
Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865.
Drug-Free Workplace
Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.
Emergency Response/Recovery Activities
All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
Full Time Positions
Employee Assistance Program (EAP):
Wellbeing Benefits:
Miscellaneous Benefits:
Paid Time Off:
Vacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week.
Years of Service Vacation Days
0-5 16.25 days
6-10 19.50 days
11+ 22.75 days
Insurance:
Retirement:
Career Wellness:
Education Benefits:
Flexible Spending Account:
Permanent Part Time - Benefits
Employee Assistance Program (EAP):
ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.
LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
Miscellaneous Benefits:
Workers' Compensation
Training/Seminars
Fitness Center Access for employee only
FRS options
Premium Pay Differentials/Career Ladders
Government employee discounts at many retailers and attractions
Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
Three (3) Personal Holidays
Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.
per pay-period basis, any work schedule less that this will be earned on
a pro-rated basis
01
VERY IMPORTANT - When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.
Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.
Note: "See Resume" is not acceptable.
Identify all gaps not related to medical reasons.
02
If you are claiming Veteran's Preference, please check category of eligibility
03
What previous roles have you held that you believe qualify you for this position?
04
Which level of education have you achieved?
05
How many years of experience do you have in a position related to grants development, management, and/or administration?
06
Do you possess a valid driver license? If out of state, can you obtain a valid Florida driver license within 30-days of hire?
Required Question
Location : Bradenton, FL
Job Type: Full-Time (Salaried)
Job Number: 25-00271
Department: Government Relations
Opening Date: 04/08/2025
Closing Date: 4/22/2025 11:59 PM Eastern
General Information
Work Location: 1112 Manatee Avenue West, Bradenton, Florida 34205
Work Hours: Monday - Friday, 8:00 am - 5:00 pm
Expected Starting Salary Range: $65,118.41 - $84,653.94
This classification performs professional duties related to Grant Fiscal Management, including information tracking, funds analyses, invoicing, and reporting; supervisory/administrative; and internal/external policy and Project Administration.
Working Conditions
Indoor/office situation; high noise environment while performing certain responsibilities. Lifting equipment up to 25 lbs. alone; up to 50 lbs. with assistance.
Job Description
Essential Functions:
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Develops and implements a reporting system for grants to include milestone scheduling, project progress narratives, and event tracking.
Develops reporting systems and collects all financial information regarding the budgets of active grants, budget revisions, or amounts available to be reimbursed in the future or reprogrammed to another project.
Responsible for coordinating with appropriate staff the FTA reporting requirements, responsibilities, and timeline for delivery of required quarterly report.
Aids project managers, and senior management in the analysis of grant and IGA project performance and in the development of corrective measures as required; independently conducts grant analyses to assist staff and project managers.
Prepares necessary information to support grant revisions, amendments, and closeouts.
Researches and identifies potential problem areas, conducts appropriate analysis, and recommends potential solutions.
Maintains schedule of grant application deadlines and requirements.
Ensures full compliance of all proposals with grantor requirements as to content, format, and documentation.
Researches and maintains active involvement in grant program areas to stay current with laws and regulations.
Meets grant contract requirements by preparing or facilitating accomplishment of program activities.
Manages grants fiscal operations. Compiles and analyzes project, grant, and financial data. Develops, monitors, and reviews complex financial calculations and reports.
Performs month-end reconciliations. Establishes financial controls and systems for new grants/programs. Make recommendations for corrections or budget transfers when needed. Maintains data files.
Prepares forecasts, projections, trends, revenue, and cost analyses. Prepare department expense trend analysis. Prepare databases to generate adequate grant and project reports for executive management.
Serves as the liaison between the County and funders.
Interprets Federal, State and County regulations and guidelines on programmatic and administrative matters pertaining to grant programs.
Establishes and maintains systems for contract monitoring, bid specification review, grant preparation and contract writing pertaining to grants.
Performs other related work (including weather or other extreme emergency duties) as required.
Minimum Qualifications
Bachelor's degree preferred in a field related to Social Science, environmental science, Business, or Public Administration.
Three (3) years' experience in a position related to grants development, management, and/or administration.
Equivalent combinations of education and experience may be considered.
Valid Florida driver's license obtained within 30 days from date of hire.
More
Experience in grant administration pertaining to the natural sciences preferred (only applicable for Natural Resources particularly).
Knowledge, Skills, and Abilities:
Knowledge of principles and practices of contract management, grants administration and budgeting.
Knowledge of up to date/extensive Federal, State County funding sources and requirements.
Ability to perform research and analyze data.
Ability to communicate orally and in writing with clarity and conciseness.
Ability to perform analytical work carefully and accurately.
Ability to establish and maintain effective working relationships as necessitated by work.
Veterans Preference
In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.
EEO/ADA Statement
Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865.
Drug-Free Workplace
Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.
Emergency Response/Recovery Activities
All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
Full Time Positions
Employee Assistance Program (EAP):
- ComPsych- offers all employees and their family members with emotional, financial, legal, and work/life balance support.
- LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
- Five (5) free visits annually for employees and covered family members.
Wellbeing Benefits:
- Wellness/Health Coaches (5 Free per year)
- On-site Fitness Centers for you and your dependents with 24/7 access
- Personal Training (5 Free per year)
- Pharmacy Technician
- Group Fitness Classes
- Musculoskeletal Physical Therapy Management
- Diabetes Care Program
- Registered Dietician (5 Free per year)
- Massages with licensed therapist (small copay)
Miscellaneous Benefits:
- Workers' Compensation
- Training/Seminars
- Premium Pay Differentials/Career Ladders
- Government employee discounts at many retailers and attractions
- Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
- 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
- Three (3) Personal Holidays
- Personal Sick Leave
- Family Sick Leave
- Sick Leave Bank (Donated Hours)
- Professional Medical Appointment Leave
- Bereavement Leave
- Military Leave
- Military Training Leave
- FMLA
Vacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week.
Years of Service Vacation Days
0-5 16.25 days
6-10 19.50 days
11+ 22.75 days
- Earn an additional day of vacation every six (6) consecutive months of no sick leave.
Insurance:
- Award-winning Health Plan with deductibles as low as $0.
- Dental Insurance
- Vision Insurance
- Prescription Insurance
- Life Insurance (6 times salary at low cost)
- Long-term and Short-term Disability Insurance
Retirement:
- Florida Retirement System (FRS) with Pension Plan and Investment Plan options.
- 457b Tax Deferred and ROTH account options through Voya.
- FRS Webinars
- Free financial guidance with licensed, non-commissioned financial planner
Career Wellness:
- Professional Leadership Programs
- Instructor-Led and eLearning Training
- Premium Pay Differentials/Career Ladders
- Career Counseling
- Toastmasters
- Networking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)
- Employee Recognition Programs with monetary and time-off awards
Education Benefits:
- Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement.
- Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.
- Public Service Loan Forgiveness (PSLF)
Flexible Spending Account:
- Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.
Permanent Part Time - Benefits
Employee Assistance Program (EAP):
ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.
LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
Miscellaneous Benefits:
Workers' Compensation
Training/Seminars
Fitness Center Access for employee only
FRS options
Premium Pay Differentials/Career Ladders
Government employee discounts at many retailers and attractions
Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
Three (3) Personal Holidays
Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.
per pay-period basis, any work schedule less that this will be earned on
a pro-rated basis
01
VERY IMPORTANT - When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.
Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.
Note: "See Resume" is not acceptable.
Identify all gaps not related to medical reasons.
- I acknowledge the above statement
02
If you are claiming Veteran's Preference, please check category of eligibility
- A disabled veteran who is eligible for receiving compensation under public law administered by Department of Veteran's Affairs and Department of Defense
- The spouse of a veteran who cannot qualify for employment because of total and permanent service-connected disability, or spouse of a veteran missing in action, captured or forcefully detained by a foreign power
- A wartime veteran who has served at least 1 day during a wartime period (active duty for training may not be eligible)
- An un-remarried widow or widower of a Veteran who died of a service-connected disability
- The mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the U.S. Department of Defense
- A current member of any reserve component for the United States Armed Forces or the Florida National Guard
- A veteran with a "Honorable" discharge (Active duty for training may not be allowed for eligibility)
- Not claiming Veteran's Preference
03
What previous roles have you held that you believe qualify you for this position?
04
Which level of education have you achieved?
- No high school equivalency
- High school graduate/equivalent
- Associates degree
- Bachelors degree
- Masters degree
05
How many years of experience do you have in a position related to grants development, management, and/or administration?
- None
- 1 - 2 years
- 3 - 4 years
- 5 - 6 years
- 7 - 8 years
- 9 - 10 years
- 11+ years
06
Do you possess a valid driver license? If out of state, can you obtain a valid Florida driver license within 30-days of hire?
- Yes
- No
Required Question