Grants & Contracts Services Supervisor (CONTRACTS AND GRANTS SUPV 2)

Under guidance of the Assistant Director of Finance, assume full delegated authority for Contract and Grant analysis, leadership, management and administration of the California National Primate Research Center's (CNPRC) contracts and grants function, unit personnel, and unit workflow production. Manage interaction and liaison work with Sponsored Programs, National Institutes of Health and other sponsoring agencies, academics, administrators within the CNPRC/UCD and other National Primate Centers, partner institutions, at all levels to ensure the proper administration of federal and private funded grants and contracts. Responsible for financial budget management, oversight and accountability for extramural funds including managing both pre-award and post-award program services provided by staff to core scientists. Serve as primary financial analyst, compliance consultant, and resource manager to the Center's faculty for all extramural activity. Manage comprehensive pre- and post-award administrative support efforts for grants/contracts portfolio of one time to multi-year grants/contract awards that total over $34M annually. Organize and train staff to work closely and effectively with Principal Investigators, faculty, and research staff to support the center research enterprise including advising/consulting on grantor policies and procedures; prepare proposal submissions; develop award budgets and prepare research progress reports; review/approve award expenditures and prepare technical and financial reports; and provide training on grants and contracts and effort reporting activities to core scientists. Seek and identify potential research funding opportunities. Assist management in developing policies and procedures pertaining to grants and contracts.

Apply By Date April 1, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in Business, Finance, Accounting or equivalent experience/training.
• Experience applying federal accounting and GAAP/audit principles, practices and procedures. This would also include experience in accounting principles and practices financial analysis, forecasting and strategic planning to analyze quantitative aspects of fiscal and budgetary issues, and compile financial data and reports.
• Experience interpreting, negotiating, researching, analyzing, explaining and applying contract and grant policies for state, federal and other funding agencies. Applied policies and procedures related to federal grants and contracts and research administration (including but not limited to accounting, purchasing, personnel, and compliance issues). Experience working with federal funding agencies and administering federal grants and contracts and in electronic research administration, especially with awards funded by the National Institutes of Health.
• Supervisory and training skills to direct staff in organizational strategies, appropriate service practices, and performance management including prioritizing workload, corrective action/progressive discipline and scheduling personnel to meet strict deadlines.
• Knowledge and understanding of federal, state and institutional regulations, guidelines, and policies covering grant and contract processes. Knowledge and experience with regulations and implementation of a variety of federal, state, local and private agencies including Federal Acquisition Regulations (FARs); Code of Federal Regulations (CFRs); Office of Management and Budget Circulars (A-21, A-110, A-133), National Institutes of Health Grants Policy Statement.
• Knowledge of post award accounting and financial reporting, and internal audits of grants and contracts to ensure compliance with institutional and funding agency requirements. Knowledge of government regulations, policies and procedures regarding NIH grants and research compliance, proposal development, and grants/contracts management.
• Knowledge of federal budgeting processes, financial reporting requirements and policies regarding the use of funds and accounting procedures with diverse fund restrictions and fund accounting.Proficiency with MS Office applications to write reports and general business correspondence; and to prepare complex financial, budget and other reports, and other pertinent documents and department records.Mathematical, statistical, analytical and problem solving skills to identify problems, analyze and compile data, present financial data and recommend solutions and contingency plans in a meaningful and useful format.

Preferred Qualifications

• Certified Research Administrator (CRA)
• Experience with institutional compliance issues related to NIH grant funding requirements. Experience with proposal development activities, such as intent letters, budget projections, and format documents according to RFPs.
• Experience organizing and managing complex projects; to plan, execute, and manage multiple projects simultaneously; and to meet operational goals with attention to details. Experience developing grant budgets, reconciling ledgers.
• Financial and business management skills to conduct financial analysis to analyze data, present statistical information, access problems and needs and to relate financial status to operational needs. Skills and abilities to identify potential research opportunities and knowledge of funding research resources.
• Effective interpersonal and customer service skills, written and verbal communication skills to interact on a daily basis with internal and external customers.
• Knowledge of generally accepted accounting principles, cost allocation methods, and accounting policies and procedures in an academic research environment.

Key Responsibilities

• 30% - Management Support Services
• 25% - Post-Award Management
• 25% - Pre-Award Management
• 20% - Compliance and Training

Department Overview

The California National Primate Research Center (CNPRC) is an Organized Research Unit that conducts interdisciplinary research programs on significant human health related problems where nonhuman primates are the animal models of choice. In addition to its major efforts in the area of research, the CNPRC is also committed to its missions of teaching and service. The role of the Grants and Contracts Manager is to lead, organize, and train the grants management team; oversee and facilitate the submission of new grant and contract proposals and assure the compliance and judicious administration of that activity. The Grants and Contracts Manager works to establish systems and policies/procedures, and educates faculty/new scientists to maintain compliance with NIH funding requirements (i.e. highly restricted project accounting, financial conflict of interest in research, etc.). Manages staff who are assigned to grants and contracts administration whether directly or indirectly, and through this team works closely with investigators, budget managers, research administration and the Office of Sponsored Projects in the pre-award process to submit projects/proposals for funding to the sponsoring agencies, including applications where CNPRC investigators are sub-awardees; and through this team manages the post award administration of funded grants including progress and financial reporting, monitoring of spending activity, and compliance. Provides guidance and training to grants management staff, investigators and research staff on applicable rules and regulations. Oversees the CNPRC compliance program components including, but not limited to, grants administration, effort reporting, and conflict of interest reporting and compliance accountability of extramural funds, which includes providing pre-award and post-award management of a portfolio of complex and varied grants under a client services model.

POSITION INFORMATION

• Salary or Pay Range: $92 , 000 /yr. - $172 , 000 /yr.
• Salary Frequency: Monthly
• UC Job Title: CONTRACTS AND GRANTS SUPV 2
• UC Job Code: 006216
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100 % - Fixed
• Shift (Work Schedule): Manager will advise
• Location: Davis, CA.
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Measles vaccination or documentation of illness required. This position is subject to Medical Surveillance procedures and review in accordance with Federal and State Laws and Regulations and University Policy. Work flexible schedule including early mornings, early evening, and/or weekends, and to make work schedule adjustments as needed to meet deadlines. California National Primate Research Center employees are directly or indirectly engaged in the performance of work on Federal or State contracts and grants as well as periodically come into contact with controlled substances; and are expected to abide by the UC Policy on Substance Abuse, the Federal Drug-Free Workplace Act of 1988, and the State Drug-Free Workplace Act of 1990.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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