Grants Management Officer
Apply NowCompany: CIRM
Location: South San Francisco, CA 94080
Description:
Background
The California Institute for Regenerative Medicine (CIRM) is the state's Stem Cell Agency. We were created by the voters of California when they approved Proposition 71 in 2004, and renewed when Proposition 14 was approved in 2020, providing $5.5 billion to invest in stem cell research in California. CIRM's mission, to accelerate world class science to deliver transformative regenerative medicine treatments in an equitable manner to a diverse California and world.
To meet this challenge, our team of highly trained and experienced professionals actively partners with both academia and industry in a hands-on, entrepreneurial environment to fast-track the development of today's most promising stem cell and regenerative medicine technologies.
CIRM is the world's largest institution dedicated to helping people by bringing the promise of regenerative medicine closer to reality.
General Statement
CIRM is looking for highly talented individuals who are driven to deliver outstanding results and committed to radically improving medicine with stem cells to join our team.
Grants Management staff are critical to accelerating CIRM's grantmaking operations, valued thought partners and a respected resource on portfolio, compliance, and fiscal management. The Grants Management Team are a part of a cross-functional Operations Team who partner across the organization to create infrastructure and operational support by implementing new systems and tools, establishing effective policies, monitoring compliance, and reporting portfolio performance. Grants Management Officers manage a portfolio of awards by partnering with program teams and across the agency to facilitate the grantmaking process ensuring that grants are administered in compliance with the required laws, regulations, and established policies.
Job Functions
In this position you will be accountable for:
Contracting & Portfolio Management
Maintain the official files for a portfolio of grants, as well as recordkeeping systems and procedures necessary for tracking each grant and ensure that the files contain all required materials, records, and documentation.
Accelerate and lead the contracting of approved awards by partnering with Science Officers to develop contract milestones and disbursements, reviewing the approved application to ensure compliance with CIRM regulations and policies, obtaining legal input for any special terms and conditions and administering the contract document thru creation to executed signatures all within organization contracting metrics.
Serve as the CIRM contact for all reports required by the terms and conditions of the grants in portfolio and ensure that such reports are properly processed.
Serve as liaison with other business offices that are recipients of CIRM awards and respond to grantee inquiries in a prompt and timely manner.
For grants in assigned portfolio, provide links between CIRM function areas of scientific programs, review, finance, legal, information technology and other administrative staff so that all activities are smoothly implemented.
Fiscal Monitoring & Compliance
Ensure compliance with applicable laws, regulations and policies governing CIRM grant awards in portfolio.
Communicate with prospective applicants regarding application budgets providing guidance on CIRM policy, allowable costs and mechanics of budget template.
Conduct application budget reviews on clinical trial applications during eligibility review providing comprehensive cost analyses to determine the necessity, reasonableness, and allocability of the costs reflected in the budget and the allowability pursuant to the applicable application criteria.
Participate and lead CIRM's financial compliance program to survey grantee's financial management systems, project expenditures and other relevant business information when appropriate, to assure that the institution is properly accounting for CIRM funds.
Grantmaking Operations
Support implementation of the grants management business and administrative operations.
Coordinate grantmaking business activities between review, governance, and program teams.
Work collaboratively with Grants Management team to develop, implement and improve on the grants process and updated internal Standard Operating Procedures.
Participate in matters related to grants management technology and electronic grants administration as needed.
Ensure a thorough understanding of grant procedures and proficient use of grants management software to support effective grant administration and compliance.
Participate and contribute to helping the grants management improve its operational performance.
Perform other duties as may be required to further the goals of CIRM.
Harmonizing with the CIRM Mission
Demonstrating in their words and actions commitment to CIRM's mission.
Collaborating with CIRM team members to generate efficiencies, enhance productivity, and develop competencies.
Committing to team decisions by supporting and working to achieve team objectives.
Supervision Received
The Grants Management Officer (GMO) will be supervised and report to the Director, Grants Management.
Qualifications
Bachelor's degree preferred or equivalent experience in a related role.
Preferred four years of experience in grants management, research administration or a related compliance management role.
Experience with academic research training programs, community colleges, life science organizations, or clinical stage budgeting is a plus.
Proficiency in common computer applications, including internet research, and Microsoft Office (Outlook, Word, Excel, PowerPoint, Adobe Pro), and financial and grants management databases. Proficiency in DocuSign or Monday.com system is a plus.
Strong ability to manage multiple projects and tasks through completion with attention to detail.
Demonstrated critical thinking and problem solving, and risk management skills.
Excellent verbal and written communication skills.
Ability to work independently and manage multiple, simultaneous projects.
Ability to handle confidential information with integrity.
Ability to implement change in a positive, forward- thinking manner.
Excellent time management skills.
Proactive attitude with strong initiative.
A collaboration team player with a sense of humor.
A professional and mature interpersonal work style with the ability to interact effectively with a diverse range of people.
Working Conditions
Hybrid environment, required to work two days in the South San Francisco office and three days remotely. In-person attendance of organizational meetings and board, subcommittee, and working group meetings as required.
Prolonged periods of sitting at a desk and working on a computer.
Must be willing to work in a high-rise building.
Ability to operate standard office equipment.
Be available to work outside of normal business hours.
Salary Range
This position is expected to pay $115,638 - $132,000 which fits within the full salary range of $115,638 - $149,587. It is uncommon for an individual to be offered a salary close to the upper end of the full range for a position. Salary for this position will reflect the final candidate's qualifications, experience, skills, knowledge, relevant education, and certifications, in addition to being aligned with the internal leadership peer group.
Required Application Documents
Applicants must submit a resume and cover letter to be considered for this position.
Applicants requiring reasonable accommodations for the interview process should inform the interview scheduler at the time of scheduling.
For general questions regarding this position or inquiries specifically related to reasonable accommodations or Equal Employment Opportunity (EEO), please contact jobs@cirm.ca.gov.
Benefits
https://benefits.calhr.ca.gov/state-employees/
Additional EEO Contact Information
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
The California Institute for Regenerative Medicine (CIRM) is the state's Stem Cell Agency. We were created by the voters of California when they approved Proposition 71 in 2004, and renewed when Proposition 14 was approved in 2020, providing $5.5 billion to invest in stem cell research in California. CIRM's mission, to accelerate world class science to deliver transformative regenerative medicine treatments in an equitable manner to a diverse California and world.
To meet this challenge, our team of highly trained and experienced professionals actively partners with both academia and industry in a hands-on, entrepreneurial environment to fast-track the development of today's most promising stem cell and regenerative medicine technologies.
CIRM is the world's largest institution dedicated to helping people by bringing the promise of regenerative medicine closer to reality.
General Statement
CIRM is looking for highly talented individuals who are driven to deliver outstanding results and committed to radically improving medicine with stem cells to join our team.
Grants Management staff are critical to accelerating CIRM's grantmaking operations, valued thought partners and a respected resource on portfolio, compliance, and fiscal management. The Grants Management Team are a part of a cross-functional Operations Team who partner across the organization to create infrastructure and operational support by implementing new systems and tools, establishing effective policies, monitoring compliance, and reporting portfolio performance. Grants Management Officers manage a portfolio of awards by partnering with program teams and across the agency to facilitate the grantmaking process ensuring that grants are administered in compliance with the required laws, regulations, and established policies.
Job Functions
In this position you will be accountable for:
Contracting & Portfolio Management
Maintain the official files for a portfolio of grants, as well as recordkeeping systems and procedures necessary for tracking each grant and ensure that the files contain all required materials, records, and documentation.
Accelerate and lead the contracting of approved awards by partnering with Science Officers to develop contract milestones and disbursements, reviewing the approved application to ensure compliance with CIRM regulations and policies, obtaining legal input for any special terms and conditions and administering the contract document thru creation to executed signatures all within organization contracting metrics.
Serve as the CIRM contact for all reports required by the terms and conditions of the grants in portfolio and ensure that such reports are properly processed.
Serve as liaison with other business offices that are recipients of CIRM awards and respond to grantee inquiries in a prompt and timely manner.
For grants in assigned portfolio, provide links between CIRM function areas of scientific programs, review, finance, legal, information technology and other administrative staff so that all activities are smoothly implemented.
Fiscal Monitoring & Compliance
Ensure compliance with applicable laws, regulations and policies governing CIRM grant awards in portfolio.
Communicate with prospective applicants regarding application budgets providing guidance on CIRM policy, allowable costs and mechanics of budget template.
Conduct application budget reviews on clinical trial applications during eligibility review providing comprehensive cost analyses to determine the necessity, reasonableness, and allocability of the costs reflected in the budget and the allowability pursuant to the applicable application criteria.
Participate and lead CIRM's financial compliance program to survey grantee's financial management systems, project expenditures and other relevant business information when appropriate, to assure that the institution is properly accounting for CIRM funds.
Grantmaking Operations
Support implementation of the grants management business and administrative operations.
Coordinate grantmaking business activities between review, governance, and program teams.
Work collaboratively with Grants Management team to develop, implement and improve on the grants process and updated internal Standard Operating Procedures.
Participate in matters related to grants management technology and electronic grants administration as needed.
Ensure a thorough understanding of grant procedures and proficient use of grants management software to support effective grant administration and compliance.
Participate and contribute to helping the grants management improve its operational performance.
Perform other duties as may be required to further the goals of CIRM.
Harmonizing with the CIRM Mission
Demonstrating in their words and actions commitment to CIRM's mission.
Collaborating with CIRM team members to generate efficiencies, enhance productivity, and develop competencies.
Committing to team decisions by supporting and working to achieve team objectives.
Supervision Received
The Grants Management Officer (GMO) will be supervised and report to the Director, Grants Management.
Qualifications
Bachelor's degree preferred or equivalent experience in a related role.
Preferred four years of experience in grants management, research administration or a related compliance management role.
Experience with academic research training programs, community colleges, life science organizations, or clinical stage budgeting is a plus.
Proficiency in common computer applications, including internet research, and Microsoft Office (Outlook, Word, Excel, PowerPoint, Adobe Pro), and financial and grants management databases. Proficiency in DocuSign or Monday.com system is a plus.
Strong ability to manage multiple projects and tasks through completion with attention to detail.
Demonstrated critical thinking and problem solving, and risk management skills.
Excellent verbal and written communication skills.
Ability to work independently and manage multiple, simultaneous projects.
Ability to handle confidential information with integrity.
Ability to implement change in a positive, forward- thinking manner.
Excellent time management skills.
Proactive attitude with strong initiative.
A collaboration team player with a sense of humor.
A professional and mature interpersonal work style with the ability to interact effectively with a diverse range of people.
Working Conditions
Hybrid environment, required to work two days in the South San Francisco office and three days remotely. In-person attendance of organizational meetings and board, subcommittee, and working group meetings as required.
Prolonged periods of sitting at a desk and working on a computer.
Must be willing to work in a high-rise building.
Ability to operate standard office equipment.
Be available to work outside of normal business hours.
Salary Range
This position is expected to pay $115,638 - $132,000 which fits within the full salary range of $115,638 - $149,587. It is uncommon for an individual to be offered a salary close to the upper end of the full range for a position. Salary for this position will reflect the final candidate's qualifications, experience, skills, knowledge, relevant education, and certifications, in addition to being aligned with the internal leadership peer group.
Required Application Documents
Applicants must submit a resume and cover letter to be considered for this position.
Applicants requiring reasonable accommodations for the interview process should inform the interview scheduler at the time of scheduling.
For general questions regarding this position or inquiries specifically related to reasonable accommodations or Equal Employment Opportunity (EEO), please contact jobs@cirm.ca.gov.
Benefits
https://benefits.calhr.ca.gov/state-employees/
Additional EEO Contact Information
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.