Hult Center Booking Coordinator- Limited Duration

Salary : $72,321.60 - $90,126.40 Annually
Location : Eugene, OR
Job Type: Full-Time Limited Duration
Job Number: 04105
Department: Library, Recreation & Cultural Services
Division: Cultural Services Division
Opening Date: 03/12/2025
Closing Date: 3/25/2025 5:15 PM Pacific

General Statement of Duties
Library, Recreation & Cultural Services is looking for a Booking Coordinator to join their Cultural ServicesDivision! This position will be responsible for assisting in all general aspects of the Hult Center programming department. The position requires strong administrative skills, an ability to multitask and excellent time management. This position directly supports revenue generation and economic development for the community and City of Eugene

Application Deadline: Tuesday, March 25, 2025, at 5 p.m. P.T.
Accepting Online Applications Only
Classification:

Salary: $34.77 - $43.33 hourly / $72,321.60 - $90,126.40 annually

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the

Department, Division: Library, Recreation, and Cultural Services, Hult Center

Union Representation: American Federation of State, County and Municipal Employees (AFSCME)

Work Location: Hult Center, One Eugene Center, Eugene, OR 97401

Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. with the flexibility per business need

Benefits: The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view as well as see information about all

Living & Working in Eugene: Information about living in Eugene, how the City of Eugene operates, and more can be found on our

About Limited Duration Position

• This Limited Duration position will be until December 31, 2025.
• If you are a current Limited Duration employee, you will not have rights back to your Limited Duration position.
• Employees hired into Limited Duration positions will be members of the AFSCME bargaining unit and covered by the contract except for items outlined below:

Limited Duration employees are at-will and do not have a probationary period; they accrue no seniority, have no bumping or layoff provisions, and have no discipline or discharge rights.

Examples of Duties Performed - Duties may include but are not limited to the following

• Assists a program manager or other administrative supervisor in the ongoing direction of a program or operation.
• Develops administrative and operating procedures and controls for carrying out activities in the assigned area; implements, coordinates and administers a variety of projects and activities; coordinates with other departments and/or jurisdictions; defines and resolves administrative and operational issues and problems.
• Assists in developing long and short-range program goals; evaluates objectives, policies and processes and provides recommendations to program manager; participates in the development of program or operational guidelines.
• Research ways to achieve objectives and recommends necessary adjustments to the program or operation focus and/or activities; is responsible for designing and implementing approved program changes.
• Evaluates effectiveness, impact, and cost/benefit impact of program or operational activities; documents, compiles and tracks program activity costs; designs and compiles periodic program progress reports; assesses program needs and issues; evaluates need for training or changes to program policies and procedures and develops recommendations; monitors program compliance.
• Develops work plans, timelines and resource allocations for assigned program or operational area; monitors progress to ensure objectives are met.
• Performs research in support of a program or operation and evaluates findings; develops research criteria; evaluates results and summarizes results in narrative, and/or statistical reports; and evaluates impact of research results on program activities. Researches problematic issues and prepares recommendations. Prepare complex reports requiring detailed research, and independent judgment.
• Interprets and applies laws, rules and regulations impacting the assigned area to determine and implement or authorize an appropriate course of action. Interprets ordinances; reviews legislation and other rules and regulations pertaining to assigned programs; monitors program activities for compliance with Federal and/or State laws
• Evaluates and researches a variety of issues and complaints; reviews complaints and monitors enforcement of program policies and ordinances; assesses appropriate fees; enforces program policies; may recommend enforcement action, prepare enforcement documents and evaluate impact of enforcement actions
• Negotiates with involved parties to resolve problems, gain compliance, reach agreement or determine provisions for services.
• Develops and maintains manual and computerized databases to track program or operational activities; designs and creates standard and customized reports; establishes complex recordkeeping systems.
• Develops program public information strategies. Develops and/or oversees the development of program promotional and educational outreach activities for the program area, including writing articles and fact sheets which require researching a variety of resources.
• Develops systems, manuals, and forms for assigned area; writes instruction manuals describing procedures and requirements; may write newsletters and maintain websites; writes project proposal descriptions, handbooks, program procedures, management reports, and business correspondence.
• Designs and presents formal program-related presentations including training sessions.
• Represents the program area or department at task forces, committees, etc., as assigned.
• May schedule, oversee the work activities of, and provide training to staff in lower classifications, temporary clerical employees and/or volunteers.
• Performs a variety of program administrative duties such as preparing, coordinating, and overseeing program agreements, contracts, leases, and RFP's.
• Actively supports and respects diversity in the workplace.
• Performs other related duties as assigned.

To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification:

Qualifications
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Minimum Qualifications

Experience

Four years of progressively responsible paraprofessional experience in the program or operational area or a related field, including at least two years of experience at the paraprofessional journey-level

Education

Equivalent to an Associate degree with major course work in the area of assignment, or in public administration, business administration, or a related field.

Background

Must pass a background check.

The ideal candidate will have the following knowledge, skills, and abilities

Knowledge

• Specific paraprofessional knowledge as related to the program or operational area.
• Principles and practices of the assigned program area, including processes, terminology, policies and practices used in the program area, and including knowledge of relevant department, and/or other jurisdiction programs.
• Effective program principles and practices, and strategic planning methods for program area.
• Federal, state, and local laws, codes and rules as applicable to the program area.
• General budgeting practices and procedures as related to the program area, if required.
• Grant acquisition and grant management techniques, if required.
• Contract provisions and processes, if required.
• Data collection procedures, methodology and interpretation.
• Program and project design and development.
• Processes used to develop short and long range goals and objectives.
• Program marketing principles and strategies
• Applicable computerized systems, office practices and procedures, including a variety of standard office equipment.

Skills and Abilities

• Plan, organize and administer a specialized program or operational area; evaluate program direction and assess program impact; coordinate diverse program activities, and provide direction.
• Perform program or operation need assessments; evaluate and prioritize needs.
• Evaluate and solve procedural problems impacting the assigned area.
• Interpret relevant federal, state and local laws, codes and other regulations impacting the program or operation.
• Interpret and apply relevant program/department information in making work decisions or in providing information to others; research, explain and enforce codes and other laws, if applicable, including problem resolution.
• Research, collect, review, and interpret data; perform a variety of specialized studies to determine trends and programmatic/operational direction; design reports, and narrative/statistical summary of the review.
• Research and evaluate issues and trends; research potential solutions.
• Keep informed on developments in the program or operational area.
• Perform arithmetic calculations.
• Use a variety of computerized systems to maintain program data and extract reports.
• Describe and interpret specialized program or operation information for a variety of audiences.
• Communicate effectively, both verbally and in writing, with City staff, the general public and other agencies using courtesy, tact and good judgment.
• Work, individually and in a team setting, with a diverse general public, employees and other agencies; develop consensus and make appropriate decision; use appropriate conflict resolution, negotiation and communication skills.
• Perform outreach and marketing activities for the program area; develop educational materials for the program area.
• Develop training, training materials and conduct training sessions.
• Establish and maintain varied and detailed computerized filing and record-keeping systems.
• Plan and organize the work of other employees, volunteers, and/or temporary employees.

Supplemental Information
Working Conditions

Positions involve light physical work, including walking, standing, stooping, occasional carrying and lifting lightweight materials (under 20 pounds). Regular focus on a computer screen; requires visual acuity and depth perception to recognize words and numbers; hand/eye coordination to use a computer keyboard and common office equipment. Daily sitting for prolonged periods. Requires speaking and hearing ability sufficient to hear over the phone, carry on conversations, and participate in meetings. Occasional attendance at meetings or activities outside of normal working hours.

May include occasional physical labor, including frequent walking, bending, stooping, kneeling, crawling, crouching, climbing and the ability to push, lift, pull, and carry objects. May be exposed to various weather conditions.

What to Expect from our Selection Process

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion

The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.
If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.

Representation
Employees in this classification are represented by American Federation of State, County, and Municipal Employees (AFSCME), and their salaries may be subject to a monthly payroll deduction after 31 days of employment.

Salary and Benefits
The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefit, and life insurance. Health, dental, and vision benefits are available.

To view a , , and/or the click the respective link. Click here to view information about
01

The supplemental questionnaire is scored and will be used to determine if you will proceed to the next phase of the selection process. Provide detailed answers to each question. Please do not reference your resume or application in your responses. Please use your own words to reflect your understanding when replying to the questions. Communication about our hiring process is primarily done through email and it is recommended to check your email OR governmentjobs.com account regularly after submitting your application. I understand

• Yes
• No

02

I understand this limited duration position is until December 31, 2025

• Yes
• No

03

How do you stay organized and manage your workload?
04

There are times in the programming department where situations come up and issues need to be taken care of immediately. Give me an example of a time when you had to re-prioritize your tasks due to a last-minute change in your daily schedule.
Required Question