Human Resources Manager

Salary : $131,232.99 - $168,402.21 Annually
Location : Menifee, CA
Job Type: Full-Time
Job Number: 2025-01
Department: Human Resources, Risk Management, and Emergency Management
Division: Human Resources
Opening Date: 01/27/2025

Definition
NEW. BETTER. BEST.
The City of Menifee seeks a dynamic, well rounded, human resources professional to join Team Menifee!

First review of applications February 14, 2025

Opportunity may close at any time, apply immediately!
Under general direction, plans, organizes, oversees, coordinate, and reviews the work of staff performing difficult and complex professional, technical, and administrative support related to all programs and activities of the City's Human Resources function; participates in and coordinates the City's risk management program; manages the effective use of assigned resources to improve organizational productivity and customer service; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies; provides complex professional assistance to the Human Resources Director and other management staff; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Under the direction of the Human Resources Director. May exercise technical and functional direction over staff on a project or as-needed basis.

CLASS CHARACTERISTICS
This is a mid-management classification that manages the City's Human Resources activities, including employee relations, recruitment and selection, job analysis and classification, compensation and benefits administration, and workers' compensation.

Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support to the Human Resources Director in a variety of areas. Successful performance of the work requires an extensive professional background as well as skill in coordinating departmental work.

Examples of Essential Functions
(Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, manages, and oversees the daily programs, operations, and activities of the Human Resources function, including employee relations, workers' compensation, safety, recruitment and selection, training, performance evaluation, job analysis and classification, compensation and benefits administration.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the Human Resources function; recommends within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.
• Participates in the development and administration of the department's annual budget.
• Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the Human Resources Director.
• Directs and coordinates the work plan for the assigned functions; meets with staff to identify and resolve problems; assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures.
• Develops and implements City-wide recruitment, testing and selection processes; ensures equal employment opportunity for all candidates.
• Performs or directs the performance of job analysis and classification studies; conducts compensation studies and participates in the development of compensation and benefit strategies.
• Develops and administers the City's Personnel Policies and Procedures Manual; reviews and updates as necessary.
• Coordinates employee relations activities; provides assistance to management, supervisors and staff in the interpretation of Human Resources policies and procedures and the processing of grievances.
• Administers City benefit plans; acts as liaison with benefit carriers to address claims or issues; reviews and coordinates payment of employee insurance premiums.
• Works closely with the third-party administrator to process claims and administer the workers' compensation program.
• Coordinates employee development, training, work evaluation and recognition programs; provides training to City employees involving human resources issues and current topics; conducts specialized training for key personnel on management techniques and policies and procedures.
• Develops, reviews, and presents staff reports related to assigned activities and services.
• Provides highly complex staff assistance to the City Manager.
• Assist with Employee/Labor Relations including labor negotiations and the meet and confer process.
• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to assigned programs, policies, and procedures, as appropriate.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the functional areas of assignment; researches emerging products and enhancements and their applicability to City needs.
• Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required.
• Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
• Composes memoranda, correspondence, reports and other documentation of a highly sensitive and confidential nature; ensures materials and reports for signature are accurate, complete and within City standards, policies and procedures.
• Participates in and makes presentations at City Council meetings and to a variety of boards and commissions.
• Maintains and directs the maintenance of working and official departmental files.
• Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
• Performs other duties as assigned.

Qualifications
KNOWLEDGE OF

• Administrative principles and practices, including goal setting, program and project development, implementation and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Principles, practices and techniques of human resources in a public agency setting, including recruitment and selection, equal employment opportunity and employee orientation; job analysis and classification; compensation and benefit analysis and administration; workers' compensation and safety; employee relations, including the interpretation of laws, regulations, policies and procedures.
• Basic principles and practices of budget administration; contract administration and evaluation; and employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned functions.
• Principles and procedures of record-keeping, technical report writing, and preparation of correspondence and presentations.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

ABILITY TO

• Recommend and implement goals, objectives, and practices for providing effective and efficient services.
• Manage and monitor complex projects, on-time and within budget.
• Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Maintain confidentiality of all human resources issues.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to graduation from an accredited four-year college or university with major coursework in human resources, public or business administration or a closely related field and five (5) years of increasingly responsible experience in human resources, municipal or public administration, benefits administration, or risk management with three (3) years of supervisory or management experience.

LICENSES AND CERTIFICATIONS

• Possession of, or ability to obtain, a valid California Driver's License by time of appointment.

Additional Information
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing and walking between work areas is required. Employees in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.


01

Do you possess the equivalent to graduation from an accredited four-year college or university with major coursework in human resources, public or business administration or a closely related field five (5) years of increasingly responsible experience in human resources, municipal or public administration, benefits administration, or risk management with three (3) years of supervisory, management, and/or administrative experience?

• Yes
• No

02

Please give a brief description of your experience in the following areas:- Payroll/General Human Resources Administration- Benefits Administration- Employee/Labor Relations- Risk Management
03

By completing this supplemental evaluation you are attesting that the information you have provided is accurate. Any misstatements or falsification of information may eliminate you from consideration. The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought.

• Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process.
• Do not answer "see resume" or "see application" as these are not valid answers.
• Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
• Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application.
• The employment history and education detailed in your general application must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process.

<