Intramural Engagement Coordinator
Apply NowCompany: The University of British Columbia
Location: Vancouver, BC V5K 5J9
Description:
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Administration, Level A
Job Title
Intramural Engagement Coordinator
Department
Intramurals | Athletics and Recreation
Compensation Range
$5,791.00 - $8,323.42 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
May 11, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
The Intramural Student Engagement Coordinator is responsible for the ongoing development, implementation and evaluation of programs and initiatives supporting the Intramural (IM) Student Staff including, but not limited to: recruitment, onboarding, training, professional development, recognition, academic support and administration. The incumbent will also serve as the lead and Race Director for the UBC Triathlon with responsibilities including: staff training and development, event scheduling, registration process coordination, marketing coordination, site and equipment management, risk management, route planning, permit acquisition and evaluation. This position will require regular evening and weekend work as well as at times extended hours.
This position reports to the Director, Intramurals and Recreation and manages 2 student staff teams: Program Development and Officials Development. The role is a member of the Intramural professional staff team and works collaboratively with colleagues across UBC and the Department of Athletics & Recreation to develop and deliver programs and services to support a culture of learning, leadership, involvement, and service for the 120 student volunteer staff, 180 league officials and external volunteers.
Organizational Status
Athletics & Recreation is a division within the VP Students Portfolio with responsibility for shaping the student experience and learning environment. The A&R Department has a team of approximately 100 employees, and is led by a strong cross-unit management team. It services over 20,000 students through recreational programming, 25 varsity teams, 13 competitive club teams, along with thousands of members of the UBC community.
The Intramural Student Engagement Coordinator reports to the Director, Intramurals and Recreation. The position works in close collaboration with the marketing, Intramural events and Intramural league coordinators, but takes direction from the Director, Intramurals and Recreation. This position also works with other A&R staff, VPS staff and external partners and agencies.
Work Performed
Intramural Student Staff Program Delivery:
In consultation with the IM programming staff, develops, implements and evaluates all IM student staff recruitment, hiring, training, onboarding, professional development, recognition, academic and admin strategies.
Develops and implements recruitment and hiring timelines and formats for all IM staff.
Oversees the development, execution and evaluation of orientation and welcome programs including: IM student staff hiring orientation; September Welcome Back, Program Development, Director and Full Staff retreats (Aug-Sep) and January Welcome Back Retreat (Jan).
Works with external partners, program development and IM professional teams to ensure the content and delivery of Leadership, Inclusivity, Health & Safety, Crisis & Emergency Management training programs is current and effective.
Develops, coordinates and delivers strategic recruitment of Intramural staff with support from marketing team. This includes volunteers, officials and day of external volunteers.
Leads, coordinates and delivers on staff recognition and awards initiatives including term end banquets (Dec and Apr), intramural staff year end awards and ongoing staff recognitions programs.
Leads and oversees personal and professional development programs and opportunities including: Intramural board of directors, alumni summits and conferences - UBC SLC, NIRSA Canada.
Monitors academic standard adherence and continues to develop academic support programs.
Works with Program Development and Officials Development to ensure that all social programs are consistent with departmental standards and expectations
Ensures all administrative functions including record keeping, communication, and ordering of staff clothing, are performed in a timely manner.
Develops and implements Officials Development department strategy, responsibilities and goals each year. Works with the Coordinator, League Sports to development and implement league specific responsibilities.
Oversees and delivers on officials management functions including payroll, hiring and training requirements, employment agreements, evaluation, community building and development.
UBC Triathlon
Plans and manages all aspects of the UBC Triathlon including, but not limited to staffing, event planning, participant communication, registration, event management and delivery, and evaluation.
Works alongside the Coordinator, Events to manage the event team student staff specific to the UBC Triathlon event
Oversees race promotion in conjunction with the Marketing Coordinator by taking the lead on the delivery of materials, outreach to community partners and communications.
Responsible for ensuring the details and purchasing of all venues, equipment, and participant giveaways in a timely and coordinated manner.
Oversees the delivery of an exceptional participant experience including the administration of all registration, participant updates, pre-race procedures, and event day procedures.
Researches, recruits and hires contracted event officials and other event management personnel as appropriate.
Manages event partnerships. Works with campus and community groups to ensure that all race routes are safe and have been authorized by the appropriate governing agencies including all route permitting and race sanctioning. The Director, Intramurals and Recreation provides additional support with respect to safety, risk management, course design and the consultation process.
Prepares program evaluation tools for both administrators and participants, carries out such evaluations, summarizes the findings and makes appropriate changes as deemed necessary.
Ensures measures are in place to ensure a safe and reduced risk experience for program participants.
Staff Management:
Recruits, hires, trains, manages and evaluates the IM Program Development Team and their three portfolios: Leadership & Development, Staff Administration, External Development.
Recruits, hires, trains, manages and evaluates the Officials Development Director and team.
OTHER
Assists with major UBC Intramural programs including: Staff and Faculty Sports Day, Vancouver Summer Program, Day of the LongBoat, Lace Up for Kids and Storm the Wall
Assists in the developing, implementing, monitoring, and evaluation of departmental policies and procedures
Analyses statistics and data for program activities and implements changes accordingly
Maintains fiscal accountability, assists in the preparation of budgets, and reconciles all assigned accounts on a monthly basis
Attends meetings, retreats and completes other tasks and duties as required.
Consequence of Error/Judgement
Errors in training, supervision, or judgment relating to the management of UBC Intramural programs and/or the associated staff could create situations leading to unsafe working & participation environments. Such environments present a greater potential for injury, discriminatory or inequitable actions, unfavorable impact on the reputation of the UBC Intramural program and the university, fiscal impacts and exposure to litigation. Failure to execute responsibilities as assigned to the expected outcome could impact an employee s employment status with the university.
Supervision Received
The Director, Intramurals and Recreation will provide regular ongoing guidance and direction to the position, but the execution of assigned responsibilities are solely that of the Intramurals Student Development Coordinator. The incumbent must exercise resourcefulness, initiative, and excellent decision making in the coordination and delivery of student learning programs. This position works autonomously within general guidelines towards the achievement of overall department and university goals. This includes making decisions on program development and implementation against unit goals. Work is reviewed overall, following major milestones in the program, for effectiveness in achieving these goals.
Supervision Given
Responsible for the direct management of the Program Development and Officials Development teams. Works alongside Intramural Events and Leagues Coordinators as well the UBC Recreation Marketing Coordinator, to oversee all intramural student volunteers and employees.
Minimum Qualifications
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Undergraduate degree in a relevant discipline.In an area of Student Development, Education or Human Resources preferred.Minimum of two years experience or the equivalent combination of education and experience.Relevant experience in a post-secondary environment in student development or sport and recreation program development. Experience coordinating complex programs including development, planning, and implementation of ideas collaboratively with stakeholder groups. Exceptional communications skills, both verbal and written. Ability to communicate well in an intercultural environment. Proven ability to organize recreational events and coordinate student development programs. Ability to lead others and to function as an effective team member. Ability to deal with a diversity of people in a calm, respectful, and effective manner. Demonstrated ability to work collaboratively with a variety of different stakeholders. Demonstrated experience and/or training in personal development, conflict resolution, inclusivity, mentorship, and leadership. Ability to plan ahead, anticipate problems, and meet deadlines. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to work flexible hours, including evenings and weekends and work well in a face paced, busy and often loud environment. Experience in a Windows-based environment, good knowledge of Internet technologies and willingness to learn to use new systems. Experience leading and managing volunteers. Experience with Adobe Creative Suite and functional understanding of sport officiating is an asset.
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Administration, Level A
Job Title
Intramural Engagement Coordinator
Department
Intramurals | Athletics and Recreation
Compensation Range
$5,791.00 - $8,323.42 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
May 11, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
The Intramural Student Engagement Coordinator is responsible for the ongoing development, implementation and evaluation of programs and initiatives supporting the Intramural (IM) Student Staff including, but not limited to: recruitment, onboarding, training, professional development, recognition, academic support and administration. The incumbent will also serve as the lead and Race Director for the UBC Triathlon with responsibilities including: staff training and development, event scheduling, registration process coordination, marketing coordination, site and equipment management, risk management, route planning, permit acquisition and evaluation. This position will require regular evening and weekend work as well as at times extended hours.
This position reports to the Director, Intramurals and Recreation and manages 2 student staff teams: Program Development and Officials Development. The role is a member of the Intramural professional staff team and works collaboratively with colleagues across UBC and the Department of Athletics & Recreation to develop and deliver programs and services to support a culture of learning, leadership, involvement, and service for the 120 student volunteer staff, 180 league officials and external volunteers.
Organizational Status
Athletics & Recreation is a division within the VP Students Portfolio with responsibility for shaping the student experience and learning environment. The A&R Department has a team of approximately 100 employees, and is led by a strong cross-unit management team. It services over 20,000 students through recreational programming, 25 varsity teams, 13 competitive club teams, along with thousands of members of the UBC community.
The Intramural Student Engagement Coordinator reports to the Director, Intramurals and Recreation. The position works in close collaboration with the marketing, Intramural events and Intramural league coordinators, but takes direction from the Director, Intramurals and Recreation. This position also works with other A&R staff, VPS staff and external partners and agencies.
Work Performed
Intramural Student Staff Program Delivery:
In consultation with the IM programming staff, develops, implements and evaluates all IM student staff recruitment, hiring, training, onboarding, professional development, recognition, academic and admin strategies.
Develops and implements recruitment and hiring timelines and formats for all IM staff.
Oversees the development, execution and evaluation of orientation and welcome programs including: IM student staff hiring orientation; September Welcome Back, Program Development, Director and Full Staff retreats (Aug-Sep) and January Welcome Back Retreat (Jan).
Works with external partners, program development and IM professional teams to ensure the content and delivery of Leadership, Inclusivity, Health & Safety, Crisis & Emergency Management training programs is current and effective.
Develops, coordinates and delivers strategic recruitment of Intramural staff with support from marketing team. This includes volunteers, officials and day of external volunteers.
Leads, coordinates and delivers on staff recognition and awards initiatives including term end banquets (Dec and Apr), intramural staff year end awards and ongoing staff recognitions programs.
Leads and oversees personal and professional development programs and opportunities including: Intramural board of directors, alumni summits and conferences - UBC SLC, NIRSA Canada.
Monitors academic standard adherence and continues to develop academic support programs.
Works with Program Development and Officials Development to ensure that all social programs are consistent with departmental standards and expectations
Ensures all administrative functions including record keeping, communication, and ordering of staff clothing, are performed in a timely manner.
Develops and implements Officials Development department strategy, responsibilities and goals each year. Works with the Coordinator, League Sports to development and implement league specific responsibilities.
Oversees and delivers on officials management functions including payroll, hiring and training requirements, employment agreements, evaluation, community building and development.
UBC Triathlon
Plans and manages all aspects of the UBC Triathlon including, but not limited to staffing, event planning, participant communication, registration, event management and delivery, and evaluation.
Works alongside the Coordinator, Events to manage the event team student staff specific to the UBC Triathlon event
Oversees race promotion in conjunction with the Marketing Coordinator by taking the lead on the delivery of materials, outreach to community partners and communications.
Responsible for ensuring the details and purchasing of all venues, equipment, and participant giveaways in a timely and coordinated manner.
Oversees the delivery of an exceptional participant experience including the administration of all registration, participant updates, pre-race procedures, and event day procedures.
Researches, recruits and hires contracted event officials and other event management personnel as appropriate.
Manages event partnerships. Works with campus and community groups to ensure that all race routes are safe and have been authorized by the appropriate governing agencies including all route permitting and race sanctioning. The Director, Intramurals and Recreation provides additional support with respect to safety, risk management, course design and the consultation process.
Prepares program evaluation tools for both administrators and participants, carries out such evaluations, summarizes the findings and makes appropriate changes as deemed necessary.
Ensures measures are in place to ensure a safe and reduced risk experience for program participants.
Staff Management:
Recruits, hires, trains, manages and evaluates the IM Program Development Team and their three portfolios: Leadership & Development, Staff Administration, External Development.
Recruits, hires, trains, manages and evaluates the Officials Development Director and team.
OTHER
Assists with major UBC Intramural programs including: Staff and Faculty Sports Day, Vancouver Summer Program, Day of the LongBoat, Lace Up for Kids and Storm the Wall
Assists in the developing, implementing, monitoring, and evaluation of departmental policies and procedures
Analyses statistics and data for program activities and implements changes accordingly
Maintains fiscal accountability, assists in the preparation of budgets, and reconciles all assigned accounts on a monthly basis
Attends meetings, retreats and completes other tasks and duties as required.
Consequence of Error/Judgement
Errors in training, supervision, or judgment relating to the management of UBC Intramural programs and/or the associated staff could create situations leading to unsafe working & participation environments. Such environments present a greater potential for injury, discriminatory or inequitable actions, unfavorable impact on the reputation of the UBC Intramural program and the university, fiscal impacts and exposure to litigation. Failure to execute responsibilities as assigned to the expected outcome could impact an employee s employment status with the university.
Supervision Received
The Director, Intramurals and Recreation will provide regular ongoing guidance and direction to the position, but the execution of assigned responsibilities are solely that of the Intramurals Student Development Coordinator. The incumbent must exercise resourcefulness, initiative, and excellent decision making in the coordination and delivery of student learning programs. This position works autonomously within general guidelines towards the achievement of overall department and university goals. This includes making decisions on program development and implementation against unit goals. Work is reviewed overall, following major milestones in the program, for effectiveness in achieving these goals.
Supervision Given
Responsible for the direct management of the Program Development and Officials Development teams. Works alongside Intramural Events and Leagues Coordinators as well the UBC Recreation Marketing Coordinator, to oversee all intramural student volunteers and employees.
Minimum Qualifications
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Undergraduate degree in a relevant discipline.In an area of Student Development, Education or Human Resources preferred.Minimum of two years experience or the equivalent combination of education and experience.Relevant experience in a post-secondary environment in student development or sport and recreation program development. Experience coordinating complex programs including development, planning, and implementation of ideas collaboratively with stakeholder groups. Exceptional communications skills, both verbal and written. Ability to communicate well in an intercultural environment. Proven ability to organize recreational events and coordinate student development programs. Ability to lead others and to function as an effective team member. Ability to deal with a diversity of people in a calm, respectful, and effective manner. Demonstrated ability to work collaboratively with a variety of different stakeholders. Demonstrated experience and/or training in personal development, conflict resolution, inclusivity, mentorship, and leadership. Ability to plan ahead, anticipate problems, and meet deadlines. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to work flexible hours, including evenings and weekends and work well in a face paced, busy and often loud environment. Experience in a Windows-based environment, good knowledge of Internet technologies and willingness to learn to use new systems. Experience leading and managing volunteers. Experience with Adobe Creative Suite and functional understanding of sport officiating is an asset.