Inventory & Financial Planner

Inventory & Financial Planner

Department: Overhead (Retail)

Employment Type: Full Time

Location: San Francisco, CA

Reporting To: Merchant & Controller

Compensation: $80,000 - $110,000 / year

Description

The Inventory & Financial Planner plays a key role in supporting the financial health and strategic growth of the NICOLEHOLLIS product division. This role is ideal for a detail-oriented, analytical professional with inventory planning and purchasing experience, who thrives in a fast-paced, innovative, design-focused environment. This role will be responsible for maintaining financial forecasting, demand planning, and cost analysis while ensuring accurate financial reporting, purchases and inventory management to maximize sales, optimize inventory turn, and drive profitable growth.

KEY RESPONSIBILITIES

Inventory Planning

• Analyze historical data and current economic/design trends to uncover growth opportunities and identify risks across categories, collections, and SKUs.
• Craft strategic inventory plans that optimize the balance of new, core, and carry-over merchandise, while supporting in-stock goals, turnover targets, and budget alignment.
• Develop and execute collection- and SKU-level sales plans with precise investment quantities and accurate flow forecasts.
• Drive reconciliation of top-down and bottom-up financial plans to ensure alignment and accuracy.
• Partner closely with Merchandising to reinforce product strategies and bring brand vision to life.
• Forecast sales and inventory with precision, creating strategies to maximize revenue potential, anticipate market need and mitigate risk.
• Collaborate with customer service and 3PL teams to refine inventory processes, streamline cycle counts, and drive efficiency.

Financial Planning & Analysis

• Maintain and analyze P&L statements, ensuring accurate revenue and expense tracking.
• Develop financial forecasts to support business decisions for the product team and retail strategy.
• Collaborate with the product and operations teams to assess cost structures, pricing strategies, and profit margins.
• Assist in the preparation and management of budgets and financial forecasts.

Accounts Payable (AP)/Accounts Receivable (AR)

• Review vendor invoices, ensuring proper coding and allocation of product costs.
• Ensure accurate and timely payment processing for goods and services received.
• Oversee product sales revenue from Shopify e-commerce and retail locations.
• Ensure accuracy in project numbers, names, and GL accounts before finalizing invoices.
• Work with the sales and marketing teams to track deposits, refunds, and outstanding balances.

Retail & Inventory Finance

• Support financial operations for retail and e-commerce initiatives with data-driven insights.
• Monitor cash flow and financial performance of the product division, providing strategic recommendations.
• Oversee and reconcile inventory transactions, ensuring accurate stock levels, COGS, and inventory valuation.

REQUIREMENTS & CORE COMPETENCIES

Requirements

• Bachelor's Degree required
• 3-5 years of inventory planning, finance or accounting experience in e-commerce, retail finance, product-based businesses, ideally in design or related industry.
• Proficiency in retail math and experience managing a traditional open-to-buy.
• Proficiency in accounting software such as QuickBooks and/or Microsoft Dynamics 365, that integrate with Shopify.
• Strong knowledge of P&L management, forecasting, budgeting, and demand planning.
• Experience with inventory reconciliation and product costing in a retail or design environment.
• Advanced skills in Microsoft Excel (pivot tables, financial modeling, VLOOKUP, etc.).
• Strong knowledge of e-commerce and retail tax regulations.

Core Competencies

• Analytical mindset with the ability to translate financial data into actionable insights.
• Detail-oriented and highly organized, able to manage multiple projects and meet deadlines.
• Strong problem-solving and strategic thinking skills to support new business decisions.
• Excellent verbal and written communication skills, with the ability to present financial data clearly.
• Ability to work collaboratively across departments, including executive team, operations, sales, and marketing.
• Demonstrates integrity, discretion, and professionalism in handling confidential financial information.

BENEFITS

• Medical, Dental, and Vision coverage
• 401(k) Safe Harbor Matching
• Pre-Tax Flexible Spending Account
• Pre-Tax Transit Management Account
• Pre-Tax Traditional IRA Savings Account
• Monthly Cell Phone Use Allowance
• Monthly Fitness Allowance
• Professional Development Allowance
• Supplemental Parental Leave Benefits
• Generous Paid Time Off