IT PORTFOLIO MANAGER

Posting 25-10

IT Portfolio Manager

Information Technology Unit, Office of the Registrar Department

Permanent Position, Category 4a, Hiring Range - $142,404 - $155,609

Purpose of Position

The IT Portfolio Manager is responsible for the strategic oversight and management of a portfolio of ideas, products and initiatives, ensuring alignment with organizational goals and maximizing business value.

This role is responsible for business relationship management and leads a diverse team encompassing Project Managers, Business Analysts, Product Owners, Scrum Masters, and Change Management/Training specialists.

As IT Portfolio Manager, you will oversee the business of discovering unsatisfied needs, articulating them as project demand, and organizing appropriate responses. Your customers are the people who approve projects, and you will service them by:

Surfacing decision-ready project requests with accountable sponsors, proposed outcomes, initial business cases, standardized appropriateness scoring, and estimated costs.

Publishing reliable and timely reporting that indicates the status of projects they already approved (both before and after project completion).

Responsibilities

Business Relationship Management

• Assisting business and technology leaders with articulating new project ideas.
• Forecasting future resource capacity and reporting on existing resource utilization.
• Presenting accurate representations of project progress, health, risks, and ongoing challenges.
• Attending various steering committee and PMO meetings, representing the PMO and project management interests.

Project Management

• Ensuring the completeness and currency of project and portfolio reporting.
• Validating portfolio-level reporting before alerting senior leadership of its availability.
• Managing portfolio and project processes to maximize throughput of selected projects.

• Forecasting and tracking the availability of people to do the project work throughout the project life cycle.
• Publishing monthly and annual portfolio reporting based on information collected from the project teams
• Overseeing the closure of projects with follow-up reporting to those who approved them.
• Identifying projects that should be frozen or canceled based on criteria set forth by the leadership and/or industry best practices.
• Implementing change impact analysis will be included for new projects.
• Developing full life cycle organizational change management practices.

Position Requirements

Formal Education & Certification

• University degree in the field of information systems, business administration, computer science, project management or equivalent work experience.
• Project Management Professional (PMP) certification.
• Certifications in Agile and other related project disciplines.

Knowledge, Skills, and Experience

• Fifteen or more years of experience in IT and portfolio management.
• Seven to 10 years in diverse roles with increasing leadership responsibilities across major projects and programs.
• Three to five years of experience in people management.
• Experience in budget management.
• Experience in managing high-risk, high-visibility projects with focus on collaboration, prioritization and execution.
• Exceptional leadership skills.
• Excellent verbal, written and interpersonal communication skills.
• Strong business acumen, including industry- and domain-specific knowledge of the College and its business units.
• A high level of empathy and the ability to vary styles of interaction to match the needs of a variety of business and technical audiences.

• Specific knowledge of Excel and various project and portfolio management platform(s) required.
• Strong understanding of project, portfolio, OCM, and Agile techniques.
• Familiarity with the functioning of a PMO and steering committee.

Personal Attributes

• Comfort in managing relationships with the College senior leadership team.
• Strong customer service skills.
• Proven analytical and problem-solving abilities.
• Ability to effectively prioritize and execute tasks in a high-pressure environment.
• Ability to conduct research into project and portfolio management issues and products as required.
• Ability to present ideas in business and user-friendly language.
• Highly self-motivated and self-directed.
• Keen attention to detail.
• Team-oriented and skilled in working within a collaborative environment.

Work Conditions

• Ability to work in a hybrid work environment with 3 days a week in office

To apply, please submit your cover letter and resume through our application portal no later than 11 March 2025.

The Ontario College of Teachers offers competitive salaries, pension, comprehensive benefits and a modern, progressive work environment. This position operates with a mix of remote and in-office workdays.

Ontario College of Teachers is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.