Leasing Contracts Specialist

Job Requisition ID: 46263
Closing Date: 04/22/2025
Agency: Department of Central Management Services
Class Title: EXECUTIVE I - 13851
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $5,703/monthly; Full range $5,703-$8,170/monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC062
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

***A RESUME IS RECOMMENDED FOR THIS POSITION***

Posting Identification Number 46263

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

POSITION SUMMARY

Do you have accounting experience? What about accounting software experience with blanket obligations, automatic payments, contract obligations, and/or document amendments? Apply now! The Illinois Department of Central Management Services is seeking to bring aboard a contracts and obligations Executive. Duties and responsibilities include but are not limited to obligating contracts, monitoring and reviewing lease expenditures, processing and approving payments, and receiving and responding to correspondence on complex fiscal contract issues. All are encouraged to apply!

POSITION ESSENTIAL FUNCTIONS

• Under direction of the Manager, evaluates, reviews and audits documents related to lease costs for assigned CMS operated properties.
• Performs the major controlling impact on the outputs of assigned Contract/Obligation activities.
• Initiates paperwork for vouchers and to set up automatic payment through accounting software for monthly vendor lease payments, utility costs, operating expenses, and tax reimbursements, resolving any discrepancies as required for proper payment of all costs associated with lease payments.
• Receives and responds to complex correspondence and phone calls from various agency personnel and vendors pertaining to service questions, policies, rules, regulations, payment status, processing issues, complaints and other general questions or inquiries.
• Receives, reviews, and analyzes statements and payment requests from outside vendors engaged in the business of managing various state-owned properties.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
• Requires one year of responsible administrative experience in a public or business organization or completion of an agency approved professional management training program.

SPECIALIZED SKILLS

• Requires extensive knowledge of creating blanket obligations, automatic payments, contract obligations, document amendments, etc.
• Requires extensive knowledge in the use of spreadsheet and database software such as Microsoft Excel and Access.

PREFERRED QUALIFICATIONS

• Prefers extensive knowledge of creating blanket obligations, automatic payments, contract obligations, document amendments, etc. utilizing accounting software.
• Prefers extensive knowledge of using spreadsheet and database software such as Microsoft Excel and Access.
• Prefers working knowledge of the functions and principles of state government, state accounting systems, and procurement.
• Prefers one (1) year of professional experience analyzing administrative problems and adopting an effective course of action.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State's more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency's mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

STATE OF ILLINOIS BENEFITS

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program - voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

If this opportunity appeals to you, please apply today!

Work Hours: 8:00 am - 4:00 pm, Monday - Friday
Work Location: 313 S 6th St Springfield, IL 62701-1805
Agency Contact: Tina Warfel
Email: tina.warfel@illinois.gov
Phone #: 217-299-5216
Posting Group: Fiscal, Finance & Procurement

This position DOES contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com