Legal Billing Specialist

Billing Specialist - Confidential Law Firm (NYC) Full-Time | On-Site | Monday-Friday, 9:00 AM-5:00 PM Location: Midtown Manhattan (near Grand Central) About the Opportunity: A well-established, mid-sized law firm is seeking a Billing Specialist to join their collegial and close-knit accounting team in their New York office. In this full-time, on-site role, you'll support firmwide billing operations and serve as a key resource for billing-related matters across the firm. This is an ideal opportunity for someone who thrives in a structured, professional setting with a steady workflow, minimal overtime, and a supportive team culture. What You'll Do:

• Prepare, revise, and finalize monthly pre-bills and client invoices using ProLaw or Elite
• Manage billing for approximately 20+ timekeepers, including attorneys and paralegals
• Troubleshoot and minimize e-billing rejections and resubmissions across client platforms
• Ensure adherence to client billing guidelines and address any exceptions
• Handle attorney inquiries regarding billing, collections, and time entries
• Track deadlines and ensure timely submission of invoices
• Collaborate with attorneys, vendors, and internal team members to maintain seamless operations
• Maintain accurate billing records and implement updates for timekeeper assignments or rates

What You Bring:

• 3-5+ years of legal billing experience in a law firm setting
• Proficiency in ProLaw or Elite billing systems
• Solid e-billing experience, including resolving rejections and client compliance issues
• Strong organizational skills and high attention to detail
• Team-oriented attitude with a proactive, dependable approach
• On-site reliability-punctuality and consistent presence during business hours
• Clear, professional communication skills

Compensation & Benefits:

• Competitive base salary
• Annual raise, bonus, and profit-sharing potential
• Full healthcare coverage
• Updated benefits package for 2025-2026 to be shared during the process

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged. Pay:$90,000.00 - $100,000.00