Legal Office Supervisor
Apply NowCompany: Dakota County, MN
Location: Hastings, MN 55033
Description:
Salary : $70,518.00 - $110,185.00 Annually
Location : Hastings, MN
Job Type: Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 72500.25.001
Department: County Attorney
Opening Date: 02/19/2025
Closing Date: 3/7/2025 4:30 PM Central
General Description
POSTING TYPE: Open competitive
DEPARTMENT: County Attorney
HOURS: Full-Time
FULL SALARY RANGE: $70,518 - 110,185/annually
LOCATION: Northern Services Center, West St. Paul
UNION: None
CLOSE DATE: 4:30 pm on Friday, March 7, 2025
What You'll Do
Legal Office Supervisors supervise assigned legal office support staff by orienting and training staff, coordinating workload, ensuring coverage and evaluating performance. Establishes procedures to ensure work is done accurately and efficiently and that deadlines are met. Coordinates across divisions within the County Attorney's Office to ensure efficient and effective operations. Leads workgroups on technology implementations or initiatives. Develops workload, integrity or other supervisory reports as needed. Fosters a positive, proactive workplace culture. Ensures reporting staff are in compliance with the MN Government Data Practices Act and other privacy and security requirements/guidelines for private and/or confidential data.
The current vacancy has responsibilities in the Child Support Division in West St. Paul. This is a unique position in a diverse division that affords the incumbent an opportunity to develop legal knowledge and leadership skills in a variety of areas.
* Candidates are encouraged to include a cover letter with their application.
Who We Are
Dakota County is Minnesota's third largest county and home to more than 400,000 residents. Our motto is "Be More" and we strive every day to achieve excellence public service, with a focus on four values: Service, Integrity, People, and Innovation.
The Dakota County Attorney's Office welcomes and is inclusive of persons with diverse backgrounds, and perspectives. The Office aims to reflect the community and clients it serves and fosters an equitable and respectful working environment where everyone is empowered to be their authentic selves.
Minimum Qualifications
Bachelor's degree in related field AND two years' of experience as a legal secretary, legal administrative assistant, paralegal, legal assistant, or closely related position in a legal setting.
OR
Legal Secretary Degree, Paralegal Certificate, or Associates Degree in a related field AND Four years' experience as a legal secretary, legal administrative assistant, paralegal, legal assistant, or closely related position in a legal setting.
PREFERRED EXPERIENCE BEYOND MINIMUM QUALIFICATIONS:
Supervisory or lead work experience
Experience in family law related case management.
Duties & Responsibilities
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.
1. Supervise assigned support staff; provide training, assign job duties, coach for performance, ensure workload equity, address performance issues, and facilitate skill development when needed.
2. Evaluate employee performance both informally and through annual reviews.
3. Coordinate and structure ongoing work assignments to allow for rush projects, deadlines, and staff absences.
4. Screen, refer and resolve questions and concerns from the general public, County staff and outside agencies.
5. Develop supervisory reports for invoicing, budgeting, data integrity, etc.
6. Develop and implement employee, unit, division, and Office procedures.
7. Lead staff in ongoing process review and improvement for assigned work functions.
8. Lead staff in implementing new technical procedures or initiatives to stay current with Office, client and outside agency needs.
9. Work on high profile cases to ensure confidentiality.
10. Participate in interviews and contribute to decision-making process for hiring of attorneys, law clerks, paralegals and support staff.
11. Coordinate staff resources, training, and coverage across the Office as needed.
12. Participate in budget process by identifying needs for additional staff, equipment or furniture.
13. Chair ongoing support meetings and participate in other division staff meetings.
14. Consult with Division Heads, the Legal Administrative Manager and other Legal Office Supervisors to ensure procedures are consistent, up-to-date, and efficient across the Office.
15. Collaborate with the Division Head to identify and communicate technology needs or upgrades for the Division and assist as necessary to coordinate the design, development, train and test any changes to the Division technology resources.
16. Participate in resolving staff problems or conflicts within the Office, County, and outside agencies.
ESSENTIAL JOB FUNCTIONS: Duties 1-16 are essential functions.
Knowledge, Skills & Abilities and Work Environment
Considerable knowledge of County and Office policies and procedures.
Considerable knowledge of family court procedures and data privacy requirements.
Considerable knowledge of the principles and practices of office management and supervision.
Considerable knowledge of legal office procedures, terminology, forms, documents and citation formats.
Considerable knowledge of service of process requirements, statutory time deadlines, pleading formats, and court procedures and rules.
Considerable ability to communicate effectively both verbally and in writing.
Considerable knowledge and ability to operate and train assigned staff on electronic applications such as CIBER, MNDES, MGA, MNCIS, State applications and other assigned programs.
Ability to work with minimal supervision.
Ability to use good judgment and make decisions.
Ability to organize work effectively and efficiently.
Ability to train, coach and supervise subordinates.
Work Environment
Work is performed in a County office building. Lifting requirement of up to 20 pounds on an occasional basis. Work is primarily sedentary and requires sitting for extended periods of time. Equipment used may include, but is not limited to, computer, printer, scanner, calculator, copier and multi-function equipment.
Location & Schedule
This is a hybrid position that offers a mix of telework and in-person work at our Northern Service Center in West St. Paul, MN. Work is performed Monday through Friday during regular business hours (8:00 a.m. to 4:30 p.m.)
Benefits
Selection Process
Visit our Benefits site for more information.
01
*******Applicants for this recruitment will be rated based on their answers to the supplemental questions listed below and application materials. It is IMPERATIVE that information provided on the application and resume are detailed and clearly outline your work experience & skills. They must also support and/or match answers to the supplemental questions.Please initial the box below to CONFIRM that the information provided is accurate and true to the best of your knowledge. Falsification may result in disqualification from consideration for this and subsequent recruitments with Dakota County for up to three years.
02
Select which option best describes your education. Check all that apply. (Degree must be held by the closing date of this recruitment).
03
List your education below including school name(s) and type of degree or certificate received. If none, write "N/A" in the space below.
04
How many years of full-time equivalent experience as a legal secretary, legal administrative assistant, paralegal, legal assistant, or closely related position do you have in a public or private legal setting? Legal setting includes working in a law office (public or private), court administrative offices, and/or law enforcement office.
Convert any part-time experience to full years (i.e. 20 hours week for 2 years equals 1 year full time). Do not round up years of experience (i.e. 2 yrs. 9 mos. would equal 2 years). Apply this formula to all questions regarding number of years of full-time equivalent experience.
05
Describe your legal secretary experience below that supports your response to the question above. If you have no experience, write "none" in the space below.
06
How many years of full-time equivalent experience as a supervisor or lead secretary do you have in a public or private legal environment?
07
Describe your supervisor or lead secretary experience and job title(s) below that supports your response to the question above. If you have no experience, write "none" in the space below.
08
Do you have experience in family law related case management?
09
The full salary range for this position is $70,518 - $110,185 and preferred hiring range is $70,518 - $88,148 annually. The amount that is offered is depended on the candidates' overall skills education, experience and internal equity. The offer would also include the County's benefits package.
Taking that information into consideration, what would be the minimum salary you'd accept if selected for the position?
10
Your response to this question will help Dakota County evaluate the effectiveness of recruitment sources for this specific position. Please select the one source that most closely describes how you first learned about this opportunity.
11
If you selected "other" above, please indicate where you heard about this opportunity with Dakota County.
Required Question
Location : Hastings, MN
Job Type: Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 72500.25.001
Department: County Attorney
Opening Date: 02/19/2025
Closing Date: 3/7/2025 4:30 PM Central
General Description
POSTING TYPE: Open competitive
DEPARTMENT: County Attorney
HOURS: Full-Time
FULL SALARY RANGE: $70,518 - 110,185/annually
LOCATION: Northern Services Center, West St. Paul
UNION: None
CLOSE DATE: 4:30 pm on Friday, March 7, 2025
What You'll Do
Legal Office Supervisors supervise assigned legal office support staff by orienting and training staff, coordinating workload, ensuring coverage and evaluating performance. Establishes procedures to ensure work is done accurately and efficiently and that deadlines are met. Coordinates across divisions within the County Attorney's Office to ensure efficient and effective operations. Leads workgroups on technology implementations or initiatives. Develops workload, integrity or other supervisory reports as needed. Fosters a positive, proactive workplace culture. Ensures reporting staff are in compliance with the MN Government Data Practices Act and other privacy and security requirements/guidelines for private and/or confidential data.
The current vacancy has responsibilities in the Child Support Division in West St. Paul. This is a unique position in a diverse division that affords the incumbent an opportunity to develop legal knowledge and leadership skills in a variety of areas.
* Candidates are encouraged to include a cover letter with their application.
Who We Are
Dakota County is Minnesota's third largest county and home to more than 400,000 residents. Our motto is "Be More" and we strive every day to achieve excellence public service, with a focus on four values: Service, Integrity, People, and Innovation.
The Dakota County Attorney's Office welcomes and is inclusive of persons with diverse backgrounds, and perspectives. The Office aims to reflect the community and clients it serves and fosters an equitable and respectful working environment where everyone is empowered to be their authentic selves.
Minimum Qualifications
Bachelor's degree in related field AND two years' of experience as a legal secretary, legal administrative assistant, paralegal, legal assistant, or closely related position in a legal setting.
OR
Legal Secretary Degree, Paralegal Certificate, or Associates Degree in a related field AND Four years' experience as a legal secretary, legal administrative assistant, paralegal, legal assistant, or closely related position in a legal setting.
PREFERRED EXPERIENCE BEYOND MINIMUM QUALIFICATIONS:
Supervisory or lead work experience
Experience in family law related case management.
Duties & Responsibilities
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.
1. Supervise assigned support staff; provide training, assign job duties, coach for performance, ensure workload equity, address performance issues, and facilitate skill development when needed.
2. Evaluate employee performance both informally and through annual reviews.
3. Coordinate and structure ongoing work assignments to allow for rush projects, deadlines, and staff absences.
4. Screen, refer and resolve questions and concerns from the general public, County staff and outside agencies.
5. Develop supervisory reports for invoicing, budgeting, data integrity, etc.
6. Develop and implement employee, unit, division, and Office procedures.
7. Lead staff in ongoing process review and improvement for assigned work functions.
8. Lead staff in implementing new technical procedures or initiatives to stay current with Office, client and outside agency needs.
9. Work on high profile cases to ensure confidentiality.
10. Participate in interviews and contribute to decision-making process for hiring of attorneys, law clerks, paralegals and support staff.
11. Coordinate staff resources, training, and coverage across the Office as needed.
12. Participate in budget process by identifying needs for additional staff, equipment or furniture.
13. Chair ongoing support meetings and participate in other division staff meetings.
14. Consult with Division Heads, the Legal Administrative Manager and other Legal Office Supervisors to ensure procedures are consistent, up-to-date, and efficient across the Office.
15. Collaborate with the Division Head to identify and communicate technology needs or upgrades for the Division and assist as necessary to coordinate the design, development, train and test any changes to the Division technology resources.
16. Participate in resolving staff problems or conflicts within the Office, County, and outside agencies.
ESSENTIAL JOB FUNCTIONS: Duties 1-16 are essential functions.
Knowledge, Skills & Abilities and Work Environment
Considerable knowledge of County and Office policies and procedures.
Considerable knowledge of family court procedures and data privacy requirements.
Considerable knowledge of the principles and practices of office management and supervision.
Considerable knowledge of legal office procedures, terminology, forms, documents and citation formats.
Considerable knowledge of service of process requirements, statutory time deadlines, pleading formats, and court procedures and rules.
Considerable ability to communicate effectively both verbally and in writing.
Considerable knowledge and ability to operate and train assigned staff on electronic applications such as CIBER, MNDES, MGA, MNCIS, State applications and other assigned programs.
Ability to work with minimal supervision.
Ability to use good judgment and make decisions.
Ability to organize work effectively and efficiently.
Ability to train, coach and supervise subordinates.
Work Environment
Work is performed in a County office building. Lifting requirement of up to 20 pounds on an occasional basis. Work is primarily sedentary and requires sitting for extended periods of time. Equipment used may include, but is not limited to, computer, printer, scanner, calculator, copier and multi-function equipment.
Location & Schedule
This is a hybrid position that offers a mix of telework and in-person work at our Northern Service Center in West St. Paul, MN. Work is performed Monday through Friday during regular business hours (8:00 a.m. to 4:30 p.m.)
Benefits
- Comprehensive and affordable medical, dental, vision, and other benefits
- Excellent work-life balance
- Generous paid time off (accrual rate starts at four weeks per year)
- Eleven paid holidays each year and one floating holiday per calendar year
- Pension with a generous employer contribution
- Ability to work from home some of the time
Selection Process
- You submit an online application that includes supplemental questions
- We assign you a score based on your qualifications
- Top scoring candidates are referred to the hiring manager for interview consideration
- We conduct background and reference checks before hiring
Visit our Benefits site for more information.
01
*******Applicants for this recruitment will be rated based on their answers to the supplemental questions listed below and application materials. It is IMPERATIVE that information provided on the application and resume are detailed and clearly outline your work experience & skills. They must also support and/or match answers to the supplemental questions.Please initial the box below to CONFIRM that the information provided is accurate and true to the best of your knowledge. Falsification may result in disqualification from consideration for this and subsequent recruitments with Dakota County for up to three years.
02
Select which option best describes your education. Check all that apply. (Degree must be held by the closing date of this recruitment).
- High School Diploma or G.E.D. equivalent
- Legal Secretary degree
- Paralegal certificate
- Associate's degree in related field
- Bachelor's degree in related field
- Associate, Bachelor, or Master's degree in an unrelated field
- Other
03
List your education below including school name(s) and type of degree or certificate received. If none, write "N/A" in the space below.
04
How many years of full-time equivalent experience as a legal secretary, legal administrative assistant, paralegal, legal assistant, or closely related position do you have in a public or private legal setting? Legal setting includes working in a law office (public or private), court administrative offices, and/or law enforcement office.
Convert any part-time experience to full years (i.e. 20 hours week for 2 years equals 1 year full time). Do not round up years of experience (i.e. 2 yrs. 9 mos. would equal 2 years). Apply this formula to all questions regarding number of years of full-time equivalent experience.
- No relevant experience
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 or more years
05
Describe your legal secretary experience below that supports your response to the question above. If you have no experience, write "none" in the space below.
06
How many years of full-time equivalent experience as a supervisor or lead secretary do you have in a public or private legal environment?
- No relevant experience
- Less than 1 year
- 1 year
- 2 year
- 3 year
- 4 year
- 5 year
- 6 year
- 7 year
07
Describe your supervisor or lead secretary experience and job title(s) below that supports your response to the question above. If you have no experience, write "none" in the space below.
08
Do you have experience in family law related case management?
- Yes
- No
09
The full salary range for this position is $70,518 - $110,185 and preferred hiring range is $70,518 - $88,148 annually. The amount that is offered is depended on the candidates' overall skills education, experience and internal equity. The offer would also include the County's benefits package.
Taking that information into consideration, what would be the minimum salary you'd accept if selected for the position?
10
Your response to this question will help Dakota County evaluate the effectiveness of recruitment sources for this specific position. Please select the one source that most closely describes how you first learned about this opportunity.
- Friend, Family or Colleague
- InDeed
- Job Fair or Dakota County Event
- Job Interest e-mails from Dakota County
- JobsInMinneapolis/StPaul
- League of Minnesota Cities
- Minneapolis Diversity.com
- Minnesota Diversity.com
- Minnesota Works Website
- Minnesota Jobs Network.com
- Minnesota Association of Counties
- Monster
- Professional Association Website
- Referred by a Dakota County Employee
- St Paul Diversity.com
- College Website, Instructor, Career Services
- Dakota County Website
- Other
11
If you selected "other" above, please indicate where you heard about this opportunity with Dakota County.
Required Question