Legal Secretary

Washington, District of Columbia

Job Description

The Washington, DC office is seeking an experienced and dedicated Legal Secretary to support 6+ attorneys within our Litigation practice. The successful candidate demonstrates good judgment, strong secretarial and communication skills, flexibility, and the ability to work well under pressure. Must be comfortable with technology and have the ability to help manage litigation teams and organize large volumes of documents stored on shared drives. Discretion, proactiveness, and the ability to manage confidential information with sound judgement are essential, along with a strong willingness to contribute as a member of a high-functioning team.

Representative Key Responsibilities

• Responsibility for ensuring the efficient daily administrative operations of the assigned legal team.
• Communicate with attorneys and assist with balancing the team's workload to ensure completion of projects within established time frames and quality standards.
• Mastery of Outlook, Word, PowerPoint, Excel and willingness to master other programs, as required (e.g., Relativity program for documents produced in litigation). Ability to send documents by file-share (e.g., Litera) and familiarity with Microsoft Teams, Zoom and WebEx.
• Ability to manage matter workspaces, find current and archived materials, and adhere to established naming conventions using the firm's document management system, NetDocuments.
• Assist with preparation and organization of litigation pleadings, exhibits, including preparing table of contents and table of authorities, and manage deposition process, including working with court reporting company, managing deposition schedules of team, assisting with preparation of attorney deposition outlines, exhibits for depositions, managing errata sheets etc.
• Provide high level administrative support to assigned legal team, including assistance with client billing, expense reimbursements, vendor invoice processing, and the coordination of incoming and outgoing mail and overnight deliveries.
• Maintaining calendars, team lists, lists of opposing counsel, schedule appointments (including depositions and hearings), reserve conference rooms and arranging conference room setups for depositions and mediations, and coordinate domestic and international travel.
• Keep up to date with the policies and procedures of the varying administration agencies and courts that the attorneys practice in.
• Track and meet litigation filing deadlines.
• Support Firm-wide client service initiatives. Providing quality service to internal departments and external parties by interacting professionally and displaying a "can do" attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney.

Required Education, Knowledge, and Experience

• High School Diploma. College Degree preferred.
• At least eight (8) years of litigation secretarial experience.
• Accurate typing speed of 65+ wpm.

Washington DC pay range for this role, with final offer amount dependent on skillset and experience, is up to $105K.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at PillsburyWorkday@pillsburylaw.com.