Litigation Specialist - Civil
Apply NowCompany: City of Anaheim, CA
Location: Anaheim, CA 92804
Description:
Salary : $70,158.40 - $94,016.00 Annually
Location : City of Anaheim, CA
Job Type: Full Time
Job Number: 2025-00044
Department: City Attorney
Opening Date: 02/27/2025
Closing Date: Continuous
Description
The City Attorney's Office is seeking a highly motivated and organized Litigation Specialist to join our team. In this critical role, the Litigation Specialist will provide comprehensive legal and administrative support to the Civil Division of the department.
Under minimal supervision, the Litigation Specialist is expected to perform specialized legal secretarial and clerical work in support of transactional and trial attorneys. The ideal Litigation Specialist: will be expected to:
DISTINGUISHING CHARACTERISTICS:
Positions in this classification are strictly involved in providing highly skilled litigation support to their assigned attorneys. These secretarial tasks require a thorough understanding of and training in general concepts and procedures. Independent judgment and initiative is required in the types of decisions made. Positions in this class are fully aware of organizational policies and procedures governing actions to be taken on their own initiative. They perform a variety of secretarial details involved in the daily operations of their assigned office
Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Coordinates the preparing, filing and serving of necessary court documents before and after each attorney's court appearance.
Reviews trial case files and prepares subpoenas; prepares required paperwork; requests additional reports/information as requires.
Independently request information from outside counsel and, relevant contacts, other jurisdictions for additional information.
Updates Case Management system; prepares complaints and amended complaints as required.
Assist trial attorneys in scheduling and coordinating their calendars with respect to filing required litigation documents and making court appearances, in accordance with statutory deadlines.
Prepares discovery documents; maintains good client relations by communicating the progress of a case as required.
Assists trial attorney at trial with preparing jury instructions, voir dire and court orders, judgments and rulings.
Following trial or disposition of a litigated case, prepares appropriate notices of rulings and judgments.
Verifies correctness of legal citations cited in Points and Authorities filed in litigated cases.
Independently composes routine and involved correspondence requiring good judgment; obtains information through files review and familiarity with court requirements.
Keeps abreast of current court procedures in order to comply with new court rules and litigation procedures.
Files, organizes and updates active litigation files for assigned trial attorneys.
Follows up on calendar dates for general law section in connection with litigation.
Operates computer to enter and edit a wide variety of legal information using a limited number of programs and formats and creates legal vocabulary for use in the word processor.
Operates printer and prints documents stored in word processor.
Proofreads materials for clerical accuracy, spelling, syntax, grammar, punctuation and clarity, using judgment in making editorial changes.
Screens mail, arranges in priority order, assembles background information and distributes to appropriate attorneys.
Delivers documents to court, attorneys' offices and other City locations.
Perform related duties and responsibilities as required.
Qualifications
Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities are as follows:
Experience in: Performing responsible legal secretarial, clerical work in direct support of civil litigation attorneys.
Knowledge of: Modern office equipment and procedures; civil procedures, advanced statutes and court rules; state and federal deadlines when served with a summons and complaint; knowledge of discovery deadlines; civil litigation forms and formats; word processing methods; English usage, spelling, grammar and punctuation; business math; legal terminology; basic organization and use of a law library; procedures of a civil law office related to preparing and filing of legal documents.
Ability to: Type at a net corrected speed of 50 words per minute; read, understand and apply complex materials; maintain and modify legal filing systems; initiate and compose routine correspondence and legal documents; perform routine legal clerical and secretarial work independently; receive confidential information and maintain confidentiality; operate a computer; prepare, file and serve civil litigation documents independently; proofread and detect errors in typing, spelling, grammar, syntax and punctuation; establish and maintain effective relationships with those contacted in the course of work; organize and schedule work to meet deadlines, maintain and update legal calendar for appearances and assignments.
License/Certification Required: Possession of a valid California Driver's License by date of appointment.
Supplemental Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Thursday, March 20, 2025 at 5:00PM Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.
The selection process may consist of a minimum of skills examination and oral interview.
Well-qualified applicants are asked to provide a typing assessment that has been completed within the year. Please attach a valid typing certificate at the time of application. Successful applicants maybe invited for an oral interview.
The typing assessment must be proctored in-person and not be from an online/internet test. The following information must be on the certificate:
1: Your name
2: The name of the issuing agency, the proctor's name, and contact details for verification
3: The date of the test taken (must be within 1 year)
4: The length of the test (must be at least a 5 minute test)
5: The result must indicate net corrected typing speed of 50 WPM or higher
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer
The City of Anaheim offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
To view the current benefits summary, visit: https://www.anaheim.net/DocumentCenter/View/30970/Benefits-Summary-Full-Time
For additional information about the City's benefits, visit: www.myanaheimbenefits.com
RETIREMENT BENEFITS - The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits. Retirement formula is based on appointment date and membership status with CalPERS.
Note: Pension contribution limitations are set by CalPERS each calendar year, with compensation limit requirements for Public Employee Pension Reform Act (PEPRA) members and Classic members. Employee contributions will be deposited into a 401(a) account after reaching this limit. Employees with CalPERS membership dates prior to July 1, 1996 are not impacted by these limits.
To view the current limits and additional CalPERS information, visit:
https://www.anaheim.net/DocumentCenter/View/4783/CalPERS-Rates
01
Candidates will be evaluated based on the information provided on both the application and the responses to the following Supplemental Questions. Failure to fully detail all experience or stating experience in response to the Supplemental Questions but not listing the experience in the application, copy/pasting information, or responses referring to your resume may eliminate you from consideration. Do you understand this requirement?
02
How many years of experience do you have performing responsible legal secretarial, clerical work in direct support of civil litigation attorneys?
03
Please describe your experience performing responsible legal secretarial, clerical work in direct support of civil litigation attorneys. Also include when and where you have obtained this experience. If you do not have this experience, please type "N/A".
04
Do you currently have a valid California Class C driver's license?
05
Do you have experience filing with state and federal courts?
06
Describe your experience filing with state and federal courts. In your response include the agency or firm and years experience. If none, type N/A
07
Do you have experience assisting preparations for trial or arbitration?
08
Describe your experience assisting preparations for trial or arbitration. In your response include the agency or firm and years experience. If none, type N/A
09
Have you used or managed a litigation calendar for deadlines and docket management?
10
Describe your experience managing a legal calendar or docket. In your response include the agency or firm and years experience as well as what program(s) you have used for calendaring. If none, type N/A
11
Do you have experience with legal software?
12
List the name(s) of the legal software with which you have experience. Include your level of proficiency with the software. If none, type N/A
13
This position requires a typing speed of 50 net corrected words per minute (WPM). In order to satisfy this requirement, candidates can provide a typing certification. Typing certifications can be obtained from such resources as employment assistance agencies, Workforce Development Centers, colleges/universities, adult schools, and temporary staffing agencies. The typing assessment must be proctored in-person and not be from an online/internet test. The following information must be on the certificate: 1: Your name 2: The name of the issuing agency, the proctor's name, and contact details for verification 3: The date of the test taken (must be within 1 year) 4: The length of the test (must be at least a 5 minute test) 5: The result must indicate net corrected typing speed of 50 WPM or higher I can confirm that my typing certificate is attached.
Required Question
Location : City of Anaheim, CA
Job Type: Full Time
Job Number: 2025-00044
Department: City Attorney
Opening Date: 02/27/2025
Closing Date: Continuous
Description
The City Attorney's Office is seeking a highly motivated and organized Litigation Specialist to join our team. In this critical role, the Litigation Specialist will provide comprehensive legal and administrative support to the Civil Division of the department.
Under minimal supervision, the Litigation Specialist is expected to perform specialized legal secretarial and clerical work in support of transactional and trial attorneys. The ideal Litigation Specialist: will be expected to:
- Manipulate documents into various formats and be familiar with document editing applications.
- Have knowledge of e-filing across multiple state jurisdictions including state and federal courts.
- Have knowledge of calendaring, court rules and deadlines.
- Have experience working in a government agency law office (local, state, or federal), court, or law firm environment is desirable.
DISTINGUISHING CHARACTERISTICS:
Positions in this classification are strictly involved in providing highly skilled litigation support to their assigned attorneys. These secretarial tasks require a thorough understanding of and training in general concepts and procedures. Independent judgment and initiative is required in the types of decisions made. Positions in this class are fully aware of organizational policies and procedures governing actions to be taken on their own initiative. They perform a variety of secretarial details involved in the daily operations of their assigned office
Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Coordinates the preparing, filing and serving of necessary court documents before and after each attorney's court appearance.
Reviews trial case files and prepares subpoenas; prepares required paperwork; requests additional reports/information as requires.
Independently request information from outside counsel and, relevant contacts, other jurisdictions for additional information.
Updates Case Management system; prepares complaints and amended complaints as required.
Assist trial attorneys in scheduling and coordinating their calendars with respect to filing required litigation documents and making court appearances, in accordance with statutory deadlines.
Prepares discovery documents; maintains good client relations by communicating the progress of a case as required.
Assists trial attorney at trial with preparing jury instructions, voir dire and court orders, judgments and rulings.
Following trial or disposition of a litigated case, prepares appropriate notices of rulings and judgments.
Verifies correctness of legal citations cited in Points and Authorities filed in litigated cases.
Independently composes routine and involved correspondence requiring good judgment; obtains information through files review and familiarity with court requirements.
Keeps abreast of current court procedures in order to comply with new court rules and litigation procedures.
Files, organizes and updates active litigation files for assigned trial attorneys.
Follows up on calendar dates for general law section in connection with litigation.
Operates computer to enter and edit a wide variety of legal information using a limited number of programs and formats and creates legal vocabulary for use in the word processor.
Operates printer and prints documents stored in word processor.
Proofreads materials for clerical accuracy, spelling, syntax, grammar, punctuation and clarity, using judgment in making editorial changes.
Screens mail, arranges in priority order, assembles background information and distributes to appropriate attorneys.
Delivers documents to court, attorneys' offices and other City locations.
Perform related duties and responsibilities as required.
Qualifications
Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities are as follows:
Experience in: Performing responsible legal secretarial, clerical work in direct support of civil litigation attorneys.
Knowledge of: Modern office equipment and procedures; civil procedures, advanced statutes and court rules; state and federal deadlines when served with a summons and complaint; knowledge of discovery deadlines; civil litigation forms and formats; word processing methods; English usage, spelling, grammar and punctuation; business math; legal terminology; basic organization and use of a law library; procedures of a civil law office related to preparing and filing of legal documents.
Ability to: Type at a net corrected speed of 50 words per minute; read, understand and apply complex materials; maintain and modify legal filing systems; initiate and compose routine correspondence and legal documents; perform routine legal clerical and secretarial work independently; receive confidential information and maintain confidentiality; operate a computer; prepare, file and serve civil litigation documents independently; proofread and detect errors in typing, spelling, grammar, syntax and punctuation; establish and maintain effective relationships with those contacted in the course of work; organize and schedule work to meet deadlines, maintain and update legal calendar for appearances and assignments.
License/Certification Required: Possession of a valid California Driver's License by date of appointment.
Supplemental Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Thursday, March 20, 2025 at 5:00PM Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.
The selection process may consist of a minimum of skills examination and oral interview.
Well-qualified applicants are asked to provide a typing assessment that has been completed within the year. Please attach a valid typing certificate at the time of application. Successful applicants maybe invited for an oral interview.
The typing assessment must be proctored in-person and not be from an online/internet test. The following information must be on the certificate:
1: Your name
2: The name of the issuing agency, the proctor's name, and contact details for verification
3: The date of the test taken (must be within 1 year)
4: The length of the test (must be at least a 5 minute test)
5: The result must indicate net corrected typing speed of 50 WPM or higher
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer
The City of Anaheim offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
To view the current benefits summary, visit: https://www.anaheim.net/DocumentCenter/View/30970/Benefits-Summary-Full-Time
For additional information about the City's benefits, visit: www.myanaheimbenefits.com
RETIREMENT BENEFITS - The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits. Retirement formula is based on appointment date and membership status with CalPERS.
Note: Pension contribution limitations are set by CalPERS each calendar year, with compensation limit requirements for Public Employee Pension Reform Act (PEPRA) members and Classic members. Employee contributions will be deposited into a 401(a) account after reaching this limit. Employees with CalPERS membership dates prior to July 1, 1996 are not impacted by these limits.
To view the current limits and additional CalPERS information, visit:
https://www.anaheim.net/DocumentCenter/View/4783/CalPERS-Rates
01
Candidates will be evaluated based on the information provided on both the application and the responses to the following Supplemental Questions. Failure to fully detail all experience or stating experience in response to the Supplemental Questions but not listing the experience in the application, copy/pasting information, or responses referring to your resume may eliminate you from consideration. Do you understand this requirement?
- Yes
- No
02
How many years of experience do you have performing responsible legal secretarial, clerical work in direct support of civil litigation attorneys?
- None
- Less than 1 year
- At least 1 year, less than 2 years
- At least 2 years, less than 3 years
- At least 3 or more years
03
Please describe your experience performing responsible legal secretarial, clerical work in direct support of civil litigation attorneys. Also include when and where you have obtained this experience. If you do not have this experience, please type "N/A".
04
Do you currently have a valid California Class C driver's license?
- No, and I am unable to obtain one
- No, and I am able to obtain one by date of appointment
- Yes
05
Do you have experience filing with state and federal courts?
- Yes
- No
06
Describe your experience filing with state and federal courts. In your response include the agency or firm and years experience. If none, type N/A
07
Do you have experience assisting preparations for trial or arbitration?
- Yes
- No
08
Describe your experience assisting preparations for trial or arbitration. In your response include the agency or firm and years experience. If none, type N/A
09
Have you used or managed a litigation calendar for deadlines and docket management?
- Yes
- No
10
Describe your experience managing a legal calendar or docket. In your response include the agency or firm and years experience as well as what program(s) you have used for calendaring. If none, type N/A
11
Do you have experience with legal software?
- Yes
- No
12
List the name(s) of the legal software with which you have experience. Include your level of proficiency with the software. If none, type N/A
13
This position requires a typing speed of 50 net corrected words per minute (WPM). In order to satisfy this requirement, candidates can provide a typing certification. Typing certifications can be obtained from such resources as employment assistance agencies, Workforce Development Centers, colleges/universities, adult schools, and temporary staffing agencies. The typing assessment must be proctored in-person and not be from an online/internet test. The following information must be on the certificate: 1: Your name 2: The name of the issuing agency, the proctor's name, and contact details for verification 3: The date of the test taken (must be within 1 year) 4: The length of the test (must be at least a 5 minute test) 5: The result must indicate net corrected typing speed of 50 WPM or higher I can confirm that my typing certificate is attached.
- Yes
- No
Required Question