Maintenance Project Manager

Salary : $120,167.84 - $146,132.48 Annually
Location : Throughout the County of Santa Clara, CA
Job Type: Full-Time
Job Number: 25-B5M-A
Department: County-Wide Recruitment
Opening Date: 04/15/2025
Closing Date: 4/29/2025 11:59 PM Pacific
Bargaining Unit: 92

Description
Under direction, to develop, organize, plan, direct, and manage the building maintenance, repair and minor improvement projects for County real property and facilities

Typical Tasks

• Reviews and analyzes maintenance project requests; provides recommendations to contractors on construction methods, materials, labor, and other resources necessary to complete projects;

• Determines the most viable methods of procuring desired services;
• Conducts evaluations of existing site conditions for assigned projects, develops scope of work for projects, and prepares construction budget;
• Prepares bid documents, reviews bid proposals, and selects potential bidders; conducts pre-bid walkthrough and provides technical construction expertise, as necessary;
• Prepares, reviews, and analyzes maintenance, repair, or minor improvement contracts;
• Manages and coordinates construction work schedules and budgets;
• Administers contracts and ensures completion of assigned construction projects within contract specifications;
• Provides liaison for the Department with all interested parties including County employees, clients, departments, public agencies, outside contractors, and the public;
• Coordinates and performs quality assurance of the work of County employees and contractors;
• May supervise employees and contract staff;
• Provides technical training and guidance in contract applications, such as the County accounting system and computerized maintenance management systems;
• Prepares status reports on projects; makes recommendations and presentations verbally, in writing, graphically, or in other formats when necessary;
• Inspects and approves project progress and scheduling of payments;
• Ensures contractual provisions are met; monitors and enforces warranties;
• Maintains complete and accurate contract documents and archives according to County of Santa Clara policies and procedures;
• May be assigned as a Disaster Service Worker (DSW), as required*;
• Performs other related duties, as required.

Employment Standards
Sufficient education, training, and experience to demonstrate the ability to perform the above tasks, plus the possession and direct application of the following knowledge and abilities:

Training and Experience Note: The required knowledge and abilities are attained through training and experience equivalent to a Bachelor's degree in Architecture, Civil Engineering, Construction/Project Management, or closely related field. Relevant analytical, administrative, lead, supervisory or management experience that includes interpreting rules and regulations, gathering data and formulating recommendations, and report writing can substitute for education on a year-for-year basis.
and
Four (4) years of full time experience in building maintenance project management and/or construction project management. Two (2) years of the experience must include project planning, estimating, construction contract bidding, scheduling for facility maintenance, or new facility construction.
Completion of an apprenticeship program or equivalent training in one of the construction trades may substitute for six (6) months of the building maintenance project management and/or construction project management experience.

Special Requirements

• Ability to travel to alternate locations in the course of work. If driving, possession of a valid California driver's license prior to appointment and the ability to qualify for and maintain a County driver authorization.
• *As a condition of employment, pursuant to California Government Code Sections 3100- 3109 and Local Ordinance, all County of Santa Clara employees are designated Disaster Service Workers (DSWs), including extra help. A DSW is required to complete all assigned DSW-related training, and in the event of an emergency, return to work as ordered.

Knowledge of:

• General contracting principles, laws, and ethics, including California Government Contracting;
• Project management principles, practices, and common procedures;
• Building and structure diagrams, plans, and specifications;
• Computer software applications to write maintenance project specifications and project schedules, view construction drawings, and produce dimensional takeoff;
• Contemporary maintenance or construction methods, practices, and techniques;
• Construction logistics, material procurement, cost estimation, budgeting, and scheduling techniques;
• California Government codes, laws, and regulations pertaining to public building and maintenance construction, contract components, and requirements;
• Commercial construction procurement, estimating, project planning, construction bidding methods, and scheduled maintenance upon completion of new construction;
• Work inspection and invoice certification for contract payment;
• Commercial maintenance or construction contract administration including scheduling, phasing, logistics, and new construction methods;
• English usage, style, grammar, punctuation, and spelling;
• Common computer systems and applications;

Ability to:

• Analyze work requests and develop schedule of work;
• Implement, schedule, and manage maintenance, repair, or minor improvement projects;
• Prepare, organize, and maintain maintenance or construction documents, site evaluations, and project specification reports;
• Follow procurement guidelines for contract development and format;
• Perform contract administration, schedule phasing, and plan construction logistics;
• Prepare, analyze, and approve procurement contracts, service agreements, and other contracts and transmittals submitted to the Board of Supervisors;
• Utilize software programs to track materials, labor resource costs, and develop work project estimates;
• Coordinate the work completion process; identify potential bidders, conduct pre-bid meetings, site walk through, and technical evaluation of bids;
• Monitor and manage project schedules and budgets, coordinate and inspect projects during completion, review progress payments, recommend authorization of payments, and provide final inspection and acceptance of contract;
• Establish and monitor a warranty database and an equipment lifecycle database;
• Supervise, train, and monitor the work of others;
• Read and understand material safety data sheets and other safety communications;
• Communicate effectively, both orally and in writing, with people of diverse backgrounds and cultures;
• Establish and maintain effective working relationships with those contacted in the course of work, at all levels, including colleagues, the public, and representatives of other agencies.

The County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays. Learn more

The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the with the bargaining unit applicable to the job classification.

In addition to the amazing perks above, the County also offers the additional benefits below.

Retirement Benefits
The County offers robust retirement plans including a (similar to the private sector's 401(k) plan) and the In addition to lifetime retirement income available through the CalPERS pension plan, the 457(b) Deferred Compensation plan provides a great way to save for retirement and supplement the defined benefit pension available to employees. These plans help our employees build a plan for their future and contribute to their family's long-term financial well-being.

Health Flexible Spending Account
The empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year). Secure tax-free solutions for your healthcare expenses and enjoy the flexibility to manage your healthcare finances effectively with the HFSA.

Dependent Care Assistance Program (DCAP)
The enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the , an employer-funded DCAP, for employees with annual income under $120,000.

Life and AD&D
The County offers life and disability benefits including , Insurance, These benefits ensure financial security and income support when you and your family need it most.

Employee Assistance Program (EAP)
The County prioritizes employee mental health and well-being and offers a top-tier through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support.

Employee Wellness
The offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey.

Education Reimbursement
A generous program is available, including Education Reimbursement for employees seeking additional training and professional development.

NOTE: Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.

Click here to access all Memoranda of Understanding and most recent Summary of Changes.
01

Please answer the following questions. Completion of the following supplemental questions is REQUIRED and is an integral part of the evaluation process. Initially, it will be used to determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in the subsequent competitive assessment to identify those candidates to be invited to continue in the examination process. Your responses to the questions may also be reviewed and scored in a Competitive Rating evaluation process based on pre-determined rating criteria. Your answers should be as complete as possible, as no additional information will be accepted from applicants once the Competitive Rating evaluation has begun. A response of "see resume" or "see application" will deem your application incomplete. Include a detailed description of your work experience in the following format for EACH employer referenced, in each answer:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment
d) Total hours worked per week
e) Description of task(s) performedDo you understand the requirement to provide complete answers in order to determine relevant experience for each area in question?

• Yes
• No

02

What is the highest level of education you have completed?

• High School or GED equivalent
• College (1 to 29 semester / 1 to 44 quarter units)
• College (30 to 59 semester / 45 to 89 quarter units)
• College (60 to 89 semester / 90 to 134 quarter units)
• College (90 to 119 semester / 135 to 179 quarter units)
• College (120 or more semester / 180 or more quarter units)
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree

03

If you selected a degree in the previous question, what is your area of study?

• Architecture
• Civil Engineering
• Construction/Project Management
• Other closely related field
• None of the above

04

If you selected "other closely related field" in the question above, please specify the area of study. If none, type N/A.
05

Relevant experience can substitute for education on a year-for-year basis which includes experience performing analytical, supervisory, or management duties. How many years of analytical experience (interpreting rules and regulations, gathering data and formulating recommendations, and writing reports) do you possess?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five years or more

06

Describe your experience performing analytical, administrative, lead, supervisory or management duties, which includes interpreting rules and regulations, gathering data, formulating recommendations, and report writing. If none, type N/A.
Include in your response:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment (Month/Year)
d) Total hours worked per week
e) Description of task(s) performed
If no experience, please type N/A.
07

Did you complete an approved apprenticeship program or equivalent training in any of the construction trades? (If you selected "yes," please attach certification of completion to your online application).

• Yes
• No

08

How many years of experience do you possess in building maintenance project management and/or construction project management?

• No experience
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six to less than seven years
• Seven to less than eight years
• Eight years or more

09

Describe your experience in building maintenance project management and/or construction project management.
Include in your response:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment (Month/Year)
d) Total hours worked per week
e) Description of task(s) performed
If no experience, please type N/A.
10

Indicate the fields you have experience in as it relates to building maintenance project management and/or construction project management.

• Project planning
• Estimating
• Construction contract bidding
• Scheduling for facility maintenance
• Scheduling for new facility construction
• None of the above

11

Describe your experience in the fields selected above as it relates to building maintenance project management and/or construction project management.
Include in your response:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment (Month/Year)
d) Total hours worked per week
e) Description of task(s) performed
If no experience, please type N/A.
12

Please indicate if you have experience in any of the following areas as it relates to building maintenance project management and/or construction project management.

• Architecture/Engineering design experience
• Contract negotiation
• Project budgeting
• Health Care Access and Information (HCAI)
• None of the above

13

Describe your experience in the areas selected above as it relates to building maintenance project management and/or construction project management.
Include in your response:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment (Month/Year)
d) Total hours worked per week
e) Description of task(s) performed
If no experience, please type N/A.
14

Do you have work experience on projects under OSHPD (Office of Statewide Health Planning and Development), including projects in facilities classified as OSHPD 1 or OSHPD 2?

• Yes
• No

15

Describe your work experience on projects under OSHPD (Office of Statewide Health Planning and Development).
Include in your response:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment (Month/Year)
d) Total hours worked per week
e) Description of task(s) performed
If no experience, please type N/A.
16

How did you find out about this job?

• Contacted by County Recruiter
• Contacted by a Recruitment Firm
• County Employee Referral
• County of Santa Clara Career Website
• County of Santa Clara Job Interests Email Notification
• Facebook
• Instagram
• LinkedIn
• Indeed
• Virtual Job Fair
• In Person Job Fair
• In-Person Networking Professional Event
• Virtual Networking Event
• Community Event
• Glassdoor
• Governmentjobs.com
• Professional Association
• Search Engine (Google, Bing, online search, etc.)
• Hospital Website: SCVMC, O'Connor Hospital, St. Louise Regional Hospital Website
• Handshake
• Student Career Center
• County Text Message
• Other (Specify in the next question)

17

If you selected an event/fair or other in the question above, please specify. If not, type n/a.
Required Question