Management Analyst
Apply NowCompany: City of Poway, CA
Location: Poway, CA 92064
Description:
Salary : $80,808.00 - $98,220.00 Annually
Location : City of Poway, CA
Job Type: Full time - regular
Job Number: 25-10
Department: Development Services
Opening Date: 03/20/2025
Closing Date: 4/3/2025 11:59 PM Pacific
Definition
The City of Poway is seeking an experienced Management Analyst in the Development Services Department. We are looking for a highly motivated individual who is a self-starter and works well as part of a team. The ideal candidate will have at least three years of experience conducting complex research and analysis activities concerning regulatory requirements, laws and proposed legislation, as well as an understanding of related interagency regulations. This individual will have knowledge of purchasing processes, budget management, and contract negotiations, as well as experience with work order and asset management systems. Prior experience managing contractors, experience as an interagency representative and liaison to regional organizations and working in a local government or related setting are all highly desirable.
The person hired for the position will receive the following:
7/1/2025 - 5% wage increase7/1/2026 - 5% wage increaseProvides administrative, budgetary, grant, and work-flow support to assigned departmental and/or divisional projects and programs; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and program evaluations for assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records; fosters cooperative working relationships among City departments and acts as liaison with various community, public, and regulatory agencies.
Receives general supervision and direction from assigned supervisory or management personnel. May exercise direct supervision or technical and functional direction over lower-level staff.
Key Responsibilities
This is the journey-level class in the management analyst series. Incumbents develop and implement policies and procedures for a variety of projects and programs within an assigned division/department, including contract administration, management analysis, and program evaluation. Incumbents support the work of departmental management staff by conducting day-to-day administrative support activities and by providing a professional-level resource for organizational, managerial, and operational analyses and studies. The work has technical and programmatic aspects requiring the interpretation and application of policies, procedures, and regulations and may involve frequent contact with the public. Positions at this level are distinguished from the Management Assistant level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Management Analyst in that the latter is a higher-level classification that performs the most complex analytical and programmatic functions, provides direct supervision to assigned staff, and is heavily involved in the preparation of multi-divisional and/or departmental budget preparation.
Minimum Requirements/License or Certificates Required
Any combination of the following education and experience which demonstrates the ability to perform the duties of this classification.
Experience:
Three years of professional-level budgetary, programmatic, special projects or related administrative support experience.
Education/Training:
A Bachelor's Degree or equivalent education (i.e., minimum completed California units = 120 semester/180 quarter) from an accredited educational institution with major coursework in business or public administration, human resources administration, economics, accounting, finance, or a related field.
Licenses and Certifications:
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.
Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Examination Process
Applicants will be evaluated on the basis of relevant training and experience. Highly rated candidates will be invited to participate in an examination process consisting of an appraisal interview. Successful candidates will be place on an eligibility list according to the score received. The eligibility list will be in effect for a period of six months. Applicants will be notified of their eligibility status. All appointments are subject to the successful completion of a pre-employment physical that includes a drug screening, a background investigation including LIVESCAN fingerprinting, and will be required to submit verification of the legal right to work in the United States. All employees are required to by law to sign a loyalty oath to the United States and the State of California constitution at time of hire.
Notice: Benefits listed below assume full-time (2,080 hrs/yr) status. Benefits for positions considered less than full-time are pro-rated based upon hours and may differ from those indicated.
Vacation - Annual paid vacation as follows: 0-4 years service = 120 hrs/yr; 5-9 years service = 144 hrs/yr; 10-14 years service = 180 hrs/yr; and 15+ years service = 199.2 hrs/yr. Employees may elect to convert up to 40 hours vacation per year to cash on an hour-for-hour basis when they meet certain criteria. Prior Public Service Credit for vacation accruals may be granted for verifiable experience.
Executive Leave - Employees in this group are entitled to 32 hours of executive leave each fiscal year. Executive leave is not be carried over into the next fiscal year, but may be exchanged for compensation equal to 100% of the value at the end of the current fiscal year.
Sick Leave - The City provides 96 hours each year of paid sick leave. There are sick leave incentive and conversion programs available to those who qualify.
Holidays - The City observes 10 holidays and two floating holidays each year.
Flexible Saving Account - These are IRS-approved plans, which enables you to have witheld from your paycheck an amount to cover eligible dependent care, and/or certain eligible medical exspenses without being subject to federal income or social security tax on the income used to pay for these benefits. Employees can opt into either the Dependent care or medical expense accounts.
Life Insurance - The City provides group term life insurance equal to 1 1/2 times annual salary to a maximum of $350,000. Supplemental life insurance for employees and family members is available by payroll deduction at reasonable group rates and is portable.
Short & Long Term Disability -
The City provides short-term disability insurance equal to 66 2/3% of your income (up to $2,516) after a 7-day waiting period if totally disabled due to illness or injury.
The City provides long-term disability insurance equal to 66 2/3% of your income (up to $10,900) after a 90-day elimination period if totally disabled due to illness or injury.
Retirement - Benefits are provided by the California Public Employees Retirement System (CalPERS). Classic CalPERS members - 2% @ 60 formula with employees contributing 8% of regular salary. Beginning the first full pay period in July 2024, employees considered "classic" members will contribute an additional 1%. The total employee contribution will be 9%. New CalPERS members - 2% @ 62 formula with employees contributing 8% of salary. Effective July 1, 2013, new members will pay 50% of the total normal cost; 50% of the the total normal cost is currently 7.75%. Beginning the first full pay period in July 2024, employees considered "classic" members will contribute an additional 1%. The total employee contribution will be 9%. The City participates in Medicare, but does not participate in Social Security.
Health Insurance - Poway provides employer-paid group medical and dental insurance for the employee. For medical plans, the City contributes 100% of the cost for employees enrolled in either the Kaiser or CIGNA HMO plans and 60% of the cost for dependent coverage for both HMO plans. The City also has a CIGNA PPO option, and the City covers the premium costs for employees enrolled in the CIGNA PPO equivalent to what the City covers for employees enrolled in the CIGNA HMO, at every coverage level. For dental plans, employees have a choice between an HMO and PPO plan. Family vision insurance is provided at no cost to the employee. An IRS Section 125 plan (Flexible Spending Account) for reimbursement of medical and dependent care expenses is also available.
Deferred Compensation Plan - Participation in a 457 deferred compensation plan is available to all regular employees and is voluntary with no City matching contribution. The City contributes $87.77 per pay period to a 401(a) deferred compensation plan with vesting on a graduated schedule beginning with 2 years service and becoming 100% vested after 6 years.
Tuition Reimbursement - The City may reimburse the actual cost paid for tuition, books and required technical supplies and equipment up to a maximum of $2,000 per fiscal year for eligible employees receiving a grade of "C" or better in approved courses.
Additional Benefits - The City offers additional benefits such as Pet Insurance discounts, Accidental Death and Dismemberment insurance, an Employee Assistance Program, and a 9/80 work schedule dependent on your position upon hire.
01
Please describe your professional-level experience in developing, implementing, and/or administering housing programs for low-income and/or special needs households.Include the following information for each relevant position:a. Organization/agency where you gained your experience;b. Length of employment (number of years/month);c. Position title; andd. Description of duties performed.
02
Please describe your experience performing responsible professional-level administrative and/or analysis duties in a public sector agency?Include the following information for each relevant position:a. Organization/agency where you gained your experience;b. Length of employment (number of years/month);c. Position title; andd. Description of duties performed.
Required Question
Location : City of Poway, CA
Job Type: Full time - regular
Job Number: 25-10
Department: Development Services
Opening Date: 03/20/2025
Closing Date: 4/3/2025 11:59 PM Pacific
Definition
The City of Poway is seeking an experienced Management Analyst in the Development Services Department. We are looking for a highly motivated individual who is a self-starter and works well as part of a team. The ideal candidate will have at least three years of experience conducting complex research and analysis activities concerning regulatory requirements, laws and proposed legislation, as well as an understanding of related interagency regulations. This individual will have knowledge of purchasing processes, budget management, and contract negotiations, as well as experience with work order and asset management systems. Prior experience managing contractors, experience as an interagency representative and liaison to regional organizations and working in a local government or related setting are all highly desirable.
The person hired for the position will receive the following:
7/1/2025 - 5% wage increase7/1/2026 - 5% wage increaseProvides administrative, budgetary, grant, and work-flow support to assigned departmental and/or divisional projects and programs; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and program evaluations for assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records; fosters cooperative working relationships among City departments and acts as liaison with various community, public, and regulatory agencies.
Receives general supervision and direction from assigned supervisory or management personnel. May exercise direct supervision or technical and functional direction over lower-level staff.
Key Responsibilities
This is the journey-level class in the management analyst series. Incumbents develop and implement policies and procedures for a variety of projects and programs within an assigned division/department, including contract administration, management analysis, and program evaluation. Incumbents support the work of departmental management staff by conducting day-to-day administrative support activities and by providing a professional-level resource for organizational, managerial, and operational analyses and studies. The work has technical and programmatic aspects requiring the interpretation and application of policies, procedures, and regulations and may involve frequent contact with the public. Positions at this level are distinguished from the Management Assistant level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Management Analyst in that the latter is a higher-level classification that performs the most complex analytical and programmatic functions, provides direct supervision to assigned staff, and is heavily involved in the preparation of multi-divisional and/or departmental budget preparation.
Minimum Requirements/License or Certificates Required
Any combination of the following education and experience which demonstrates the ability to perform the duties of this classification.
Experience:
Three years of professional-level budgetary, programmatic, special projects or related administrative support experience.
Education/Training:
A Bachelor's Degree or equivalent education (i.e., minimum completed California units = 120 semester/180 quarter) from an accredited educational institution with major coursework in business or public administration, human resources administration, economics, accounting, finance, or a related field.
Licenses and Certifications:
- A Valid California class C driver's license or the ability to arrange alternate and timely means of transportation in the performance of assigned duties.
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.
Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Examination Process
Applicants will be evaluated on the basis of relevant training and experience. Highly rated candidates will be invited to participate in an examination process consisting of an appraisal interview. Successful candidates will be place on an eligibility list according to the score received. The eligibility list will be in effect for a period of six months. Applicants will be notified of their eligibility status. All appointments are subject to the successful completion of a pre-employment physical that includes a drug screening, a background investigation including LIVESCAN fingerprinting, and will be required to submit verification of the legal right to work in the United States. All employees are required to by law to sign a loyalty oath to the United States and the State of California constitution at time of hire.
Notice: Benefits listed below assume full-time (2,080 hrs/yr) status. Benefits for positions considered less than full-time are pro-rated based upon hours and may differ from those indicated.
Vacation - Annual paid vacation as follows: 0-4 years service = 120 hrs/yr; 5-9 years service = 144 hrs/yr; 10-14 years service = 180 hrs/yr; and 15+ years service = 199.2 hrs/yr. Employees may elect to convert up to 40 hours vacation per year to cash on an hour-for-hour basis when they meet certain criteria. Prior Public Service Credit for vacation accruals may be granted for verifiable experience.
Executive Leave - Employees in this group are entitled to 32 hours of executive leave each fiscal year. Executive leave is not be carried over into the next fiscal year, but may be exchanged for compensation equal to 100% of the value at the end of the current fiscal year.
Sick Leave - The City provides 96 hours each year of paid sick leave. There are sick leave incentive and conversion programs available to those who qualify.
Holidays - The City observes 10 holidays and two floating holidays each year.
Flexible Saving Account - These are IRS-approved plans, which enables you to have witheld from your paycheck an amount to cover eligible dependent care, and/or certain eligible medical exspenses without being subject to federal income or social security tax on the income used to pay for these benefits. Employees can opt into either the Dependent care or medical expense accounts.
Life Insurance - The City provides group term life insurance equal to 1 1/2 times annual salary to a maximum of $350,000. Supplemental life insurance for employees and family members is available by payroll deduction at reasonable group rates and is portable.
Short & Long Term Disability -
The City provides short-term disability insurance equal to 66 2/3% of your income (up to $2,516) after a 7-day waiting period if totally disabled due to illness or injury.
The City provides long-term disability insurance equal to 66 2/3% of your income (up to $10,900) after a 90-day elimination period if totally disabled due to illness or injury.
Retirement - Benefits are provided by the California Public Employees Retirement System (CalPERS). Classic CalPERS members - 2% @ 60 formula with employees contributing 8% of regular salary. Beginning the first full pay period in July 2024, employees considered "classic" members will contribute an additional 1%. The total employee contribution will be 9%. New CalPERS members - 2% @ 62 formula with employees contributing 8% of salary. Effective July 1, 2013, new members will pay 50% of the total normal cost; 50% of the the total normal cost is currently 7.75%. Beginning the first full pay period in July 2024, employees considered "classic" members will contribute an additional 1%. The total employee contribution will be 9%. The City participates in Medicare, but does not participate in Social Security.
Health Insurance - Poway provides employer-paid group medical and dental insurance for the employee. For medical plans, the City contributes 100% of the cost for employees enrolled in either the Kaiser or CIGNA HMO plans and 60% of the cost for dependent coverage for both HMO plans. The City also has a CIGNA PPO option, and the City covers the premium costs for employees enrolled in the CIGNA PPO equivalent to what the City covers for employees enrolled in the CIGNA HMO, at every coverage level. For dental plans, employees have a choice between an HMO and PPO plan. Family vision insurance is provided at no cost to the employee. An IRS Section 125 plan (Flexible Spending Account) for reimbursement of medical and dependent care expenses is also available.
Deferred Compensation Plan - Participation in a 457 deferred compensation plan is available to all regular employees and is voluntary with no City matching contribution. The City contributes $87.77 per pay period to a 401(a) deferred compensation plan with vesting on a graduated schedule beginning with 2 years service and becoming 100% vested after 6 years.
Tuition Reimbursement - The City may reimburse the actual cost paid for tuition, books and required technical supplies and equipment up to a maximum of $2,000 per fiscal year for eligible employees receiving a grade of "C" or better in approved courses.
Additional Benefits - The City offers additional benefits such as Pet Insurance discounts, Accidental Death and Dismemberment insurance, an Employee Assistance Program, and a 9/80 work schedule dependent on your position upon hire.
01
Please describe your professional-level experience in developing, implementing, and/or administering housing programs for low-income and/or special needs households.Include the following information for each relevant position:a. Organization/agency where you gained your experience;b. Length of employment (number of years/month);c. Position title; andd. Description of duties performed.
02
Please describe your experience performing responsible professional-level administrative and/or analysis duties in a public sector agency?Include the following information for each relevant position:a. Organization/agency where you gained your experience;b. Length of employment (number of years/month);c. Position title; andd. Description of duties performed.
Required Question