Management Assistant

Salary : $94,036.80 - $116,188.80 Annually
Location : Concord, CA
Job Type: Full-time
Job Number: 619_623 - AO - 2025
Department: People & Culture
Opening Date: 03/18/2025
Closing Date: 4/8/2025 5:00 PM Pacific

GENERAL JOB FUNCTION
The Mission of the Contra Costa Water District (CCWD) is to strategically provide a reliable supply of high-quality water at the lowest cost possible, in an environmentally responsible manner.
Our Values:

• Safety: We provide, as a top priority, a safe and healthy work environment for our team.
• Trust: We protect the public trust with uncompromising integrity, commitment to our professional standards, full transparency, and fairness in all our business dealings.
• Responsibility: We take ownership for our results and deliver on our performance outcomes to responsibly serve our customers, our community, and our planet.
• Exceptional Service: We value our customers, act in their best interest, and take pride in delivering personalized service.
• Employee Success: We share a meaningful sense of purpose in an environment that strives to offer professional growth, diversity, inclusivity, and work-life balance.
• Teamwork: We engage in respectful, collaborative, trust-based relationships at all levels within the organization and with our business partners.
• Continuous Improvement: We continuously seek opportunities to optimize our business practices and assets by engaging the expertise of our employees and embracing innovation.
• Recognition: We reward the positive contributions of our employees at the organization, team, and individual levels.
• Communication: We strive for open, effective dialogues at all levels of the organization to ensure input is valued and considered and reasons for decisions are explained.

CCWD is currently seeking qualified candidates for two Management Assistant vacancies, with openings in:

• Diversity, Equity, and Inclusion (DEI)
• Environmental Health & Safety

The ideal candidate for the DEI Management Assistant - Confidential role will:

• Have a strong understanding of workplace DEI initiatives and best practices.
• Demonstrate a high level of comfort and enthusiasm in working with diverse constituencies and fostering an inclusive environment.
• Be proactive and adaptable, with the ability to anticipate challenges and effectively manage administrative and programmatic tasks.
• Possess strong interpersonal and communication skills to navigate a variety of perspectives and priorities.
• Exhibit a commitment to equity, inclusivity, and cultural competency in the workplace.

This is an excellent opportunity for a detail-oriented professional passionate about DEI to contribute meaningfully to CCWD's ongoing initiatives.

The ideal candidate for the Environmental Health & Safety (EHS) Management Assistant role will:

• Provide high-level administrative support to the EHS manager and staff.
• Demonstrate strong problem-solving abilities as a solutions-focused critical thinker.
• Exhibit self-motivation with excellent interpersonal and leadership skills.
• Apply strong comprehension and writing skills to effectively convey information.
• Collaborate as a team player, adapting to changing needs while supporting internal partners.
• Build and maintain positive working relationships with employees and vendors.

Desirable Skills & Experience for both roles:

• Technical expertise with the ability to engage diverse stakeholders and obtain input and support for decisions.
• Strong administrative and organizational skills, with a focus on supporting leadership and facilitating key initiatives within their respective divisions.

Join us in our mission to provide reliable, high-quality water services while maintaining environmental responsibility.

Apply today and take the next step in your career with Contra Costa Water District!

The application deadline is 5:00 p.m. on Tuesday, April 8, 2025, or the first 100 qualified applications received, whichever comes first.

EXAMPLES OF DUTIES

For a full description of examples of duties, please refer to the job description by visiting the following link: Management Assistant and
MINIMUM QUALIFICATIONS

For a full listing of required knowledge, skills, and abilities, please refer to the job description by visiting the following link: Management Assistant and
ADDITIONAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in work areas and walking between work areas are required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

EQUAL EMPLOYMENT OPPORTUNITY
Contra Costa Water District is committed to equal employment opportunity for all employees and applicants. We prohibit discrimination based upon race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other actual or perceived status protected under federal, state, or local law. Employment decisions are based on individual qualifications and performance.

DIVERSITY, EQUITY, AND INCLUSIONOne of the many CCWD goals is to pursue organizational excellence through diversity, equity, inclusivity, leadership, and professionalism. We recognize the strengths of staff creativity, innovation, problem-solving, and improved decision-making resulting from diverse perspectives, and we strive to be a culturally diverse organization that values, recognizes, and supports inclusion.

CONVICTION HISTORY
A condition of employment for all CCWD positions includes successfully passing a Department of Justice Live Scan fingerprint check and completion of the federal Employment Eligibility Verification Form I-9. Additionally, in compliance with federal law, CCWD participates in E-Verify.

DISASTER SERVICE WORKER
All CCWD employees are designated Disaster Service Workers through state and local law. As such, CCWD employees may be called upon to support the activities of CCWD during an emergency situation.
Applicants requesting reasonable accommodation during any phase of the recruitment

process are instructed to contact Human Resources at 925-688-8002.
In addition to a competitive salary, for regular-status, non-temporary positions, the Contra Costa Water District offers an excellent benefits package!

International Federation of Professional and Technical Engineers, Local 21 benefits include:

FULL-TIME BENEFITS ARE LISTED BELOW (PART-TIME BENEFITS ARE PRORATED PER THE MOU):

• Employer-paid medical, dental, vision, and life insurance

• Employer-paid short term and long term disability insurance

• Voluntary participation in the Flexible Spending Accounts for dependent care and healthcare reimbursements

• Flexible Benefit of $50 per month; equating to $600 per year

• Voluntary participation in the 401(a) and 457(b) deferred compensation plans with up to a 3% employer match

• 11 paid holidays per year

• 56 hours of paid administrative leave per year in lieu of compensation time off for FLSA exempt classifications. (FLSA non-exempt positions such as Administrative Secretaries do not receive administrative leave.)

• 40-hour vacation credit upon hire plus vacation accrual at 10 days during the first year; 15 days per year accrual during year two; with additional accrual increases thereafter

• 96 hours of sick leave accrual per year

• Employer-paid retiree health insurance for retiree and dependents. Local 21 employees currently contribute 2.2% of base pay on a pretax basis for this benefit. Employees hired on or after January 1, 2016 are subject to a 10-year District-service vesting period to be eligible for fully paid retiree medical upon direct retirement from the District. The District contracts with CalPERS for medical benefits.

• A defined benefit retirement plan; reciprocity with CalPERS and CalPERS reciprocal agencies. (Reciprocal agency service does not count toward the 5-year or 10-year vesting requirement for fully paid retiree medical.) The defined benefit is 2.35% at 55 for those with classic reciprocity. New hires who are not eligible for classic reciprocity are eligible for the 2% at 62 PEPRA defined benefit.

• Participation in Social Security and Medicare

• Extensive Wellness Program including 50% employer-paid gym membership, up to $40.00 per month

• Health Insurance Credit for eligible dependents who have other medical benefit coverage

• Educational Assistance Program up to $3,000 per year per employee

• Employer-paid Employee Assistance Program offering counseling and referral services

• Employees receive free admission to Los Vaqueros Reservoir that offers recreation areas, fishing, boating, and hiking trails.

• And more!

For additional information and the full details, eligibility, and provisions regarding the District's applicable benefits package, please visit:
01

The information you provide will be carefully reviewed to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information of relevant details may result in the inability to determine if you meet the minimum qualifications and may also result in disqualification from the selection process. Accordingly, please be thorough in your submitted materials to clearly evidence you meet or exceed the minimum qualifications. If selected, the information you have provided will be verified. Please confirm your understanding and compliance with these disclosure

• Yes
• No

02

This position requires at least four years of highly responsible administrative or complex secretarial experience providing support to a high-level administrator. Describe how you meet or exceed this experience requirement.
03

This recruitment includes two positions. Please select the position(s) you are applying for:

• Diversity, Equity, and Inclusion (DEI) - Management Assistant (Confidential)
• Environmental Health & Safety - Management Assistant
• Both positions

Required Question