Manager, Corporate Building Maintenance

Why Guelph

When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph's vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

What we offer
We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

• Paid vacation days, increasing with years of service
• Paid personal days;
• Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
• Extended health and dental benefits, including Health Care Spending Account;
• Employee and Family Assistance Program;
• Parental leave top up program;
• Learning and development opportunities including tuition assistance
• Employee recognition programs.

Position Overview

We are currently hiring for a Manager of Corporate Building Maintenance. Reporting to the General Manager of Facilities and Energy Management, this dynamic role will be responsible for overseeing the maintenance and operation of all City facilities. As the Manager, you'll be at the forefront of strategic planning, financial management, and resource allocation, ensuring our facilities meet the highest standards of health and safety regulations. You will lead a dedicated team, manage service level agreements, and develop long-range plans that align with the City's ambitious goals and objectives.

Key duties and responsibilities

• Develop comprehensive budget plans, monitor expenditures, and ensure financial resources are allocated efficiently to meet the operational needs of all City facilities.
• Analyze financial reports to identify discrepancies, implement corrective actions, and provide detailed variance reports to senior management.
• Manage divisional staff, assign work activities/projects, and evaluate work methods/ procedures.
• Lead recruitment efforts, provide coaching, training and mentoring of staff, and manage performance.
• Provide leadership consistent with the City's Corporate Values; foster an inclusive, respectful, and motivating work environment.
• Ensure Service Level Agreements are in place, monitor compliance, and negotiate terms to meet the Division's and the customer's needs.
• Oversee fire monitoring and fire safety plans. Ensure fire detection and suppression systems are certified and operational, direct the coordination of fire drills, and maintain up-to-date fire safety plans.
• Manage leases and related documentation. Oversee lease agreements, ensure compliance with terms, and maintain accurate records.
• Manage, oversee, and document the facilities' key management system. Ensure the security and proper distribution of keys, maintain records, and key management processes, ensuring secure access to facilities.
• Track and manage assets, including inventory control, and utilize CMMS to streamline maintenance operations.
• Oversee and manage the Designated Substance Surveys for the City of Guelph.
• Prioritize building systems maintenance and ensure compliance with health and safety regulations, including National and Ontario Building and Fire Codes, OSHA, TSSA, ESA, and AODA
• Oversee and review contracts for custodial, electrical, mechanical, HVAC, fire safety systems, plumbing services, and landscaping.
• Oversee building envelope, environmental systems, and preventative maintenance programs, renovations, and repairs. Maintain a central database of preventive maintenance and equipment repairs.
• Review plans and specifications for major construction and renovation projects. Provide technical consultation on facility needs and issues, and ensure projects meet the City's standards and requirements.
• Conduct formal selection of consultants and maintenance contractors including leading the procurement process and evaluating proposals.
• Develop and implement controls and strategies to minimize hazards and oversee risk management programs.
• Be available for on-call for emergencies; Provide 24/7 availability to respond to facility emergencies and coordinate appropriate responses.
• Develop, coordinate, plan, and schedule work plans.
• Regularly review operations, policies, and procedures to ensure they meet the City's standards and objectives.
• Identify and implement continuous improvement and customer satisfaction opportunities. Evaluate current processes, identify areas for improvement, and implement changes to enhance service delivery and customer satisfaction.
• Comply with all applicable corporate regulations, policies, and procedures.
• Stay current with industry trends to support productivity and performance improvements.
• Other related duties and special projects as required.

Qualifications and requirements

• A post-secondary degree or diploma in Facilities Management or an equivalent combination of education and experience.
• Extensive experience in maintenance practices and building science, including planning, budgeting, scheduling, coordination, and optimization.
• Considerable experience managing staff and leading work teams, preferably in a unionized environment.
• Experience in Asset Management, Inventory Control, and working with a Computer Maintenance Management System (CMMS).
• Knowledge of relevant codes and regulations, including National and Ontario Building and Fire Codes, OSHA, TSSA, ESA, and AODA.
• Proven history of developing and maintaining a preventative maintenance program.
• Proficiency in MS Office applications and relevant computer software.
• Ability to read and interpret various blueprints, OEM manuals, and warranties.
• Excellent communication and negotiation skills with the ability to communicate effectively with all levels of staff, leadership, contractors and the general public.
• Excellent problem-solving and analytical skills.
• Certified OACETT Technician (C.Tech.) or Technologist (C.E.T) is an asset.
• A valid Class G driver's license with a good driving record. Successful candidates will be required to provide a current driver's abstract before their start date to confirm their license is held in good standing and that it has not been suspended or revoked under the Highway Traffic Act (HTA) or Criminal Code of Canada in the last 5 years. The City of Guelph will take into consideration the number of demerit points and/or nature of the infractions to determine if they meet our requirements.

Hours of work
35 hours per week Monday to Friday.

Pay/Salary
Non-Union Grade: 8: $117,673.92- $147,092.40

How to apply
Qualified applicants are invited to apply using our online application system by May 4, 2025. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered.

Please visit the job posting listed on our City of Guelph careers page and click on the "Apply for this job" button. Instructions will follow.

The City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome, valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit, qualifications, and organization's needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process, you may contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.