MANAGER OF PAYROLL

Job Title: Manager of Payroll

Department: Finance

Section: Payroll

General Summary

Under general supervision, the Manager of Payroll supervises and administers the activities of payroll administration, ensures the timely completion of the payroll process for both weekly and bi-weekly payrolls.

Duties and Responsibilities

Payroll Administration

• Supervises payroll staff in the preparation of union, in accordance with labor agreements, and non-union payroll to be submitted to outside payroll vender ensuring that payments and deductions are correct.

• Monitors, advises and directs work of the Data Payroll Technician and Payroll Clerks.

• Oversees preparation of weekly and bi-weekly payrolls to ensure timely completion of payroll cycle and accurate input data.

• Oversees the maintenance of vacation, sick and personal leave banks to ensure accuracy of recording and payment for time accrued.

• Audits and submits the monthly MERS wage report per the specifications of the registered retirement plan.

• Reviews personnel change report for accuracy and timeliness.

• Oversees the maintenance of payroll records, logs and files in accordance with Authority policy, union contracts and State and Federal laws and regulations.

• Demonstrates continuous efforts to improve operations, decrease turnaround times and streamline work processes; works cooperatively and jointly with Human Resources. Oversees processing of payroll check exceptions and court ordered deductions.

• Supervises and coordinates fiscal and calendar year-end processing of payroll including supplemental payrolls, W-2's and other tax forms and government required documentation.

• Provides written and/or verbal communication with employees in regards to paychecks, deductions, taxes and earnings.

• Provides effective and efficient resolution to payroll related issues and concerns utilizing outstanding servicing methods and protocols.

• Works effectively with management to improve existing policies; makes suggestions for change and/or improvements.

• Pre-audits payroll data in the payroll system as to accuracy, validity and propriety.

• Prepares and updates payroll related reports as needed for annual budget preparation.

• Assists auditors during audit process; provides documents, reports and other payroll-related records upon request. Answers questions regarding information and/or procedural changes recommended by auditors.

• Monitors federal, state and local wage and hour laws and regulations to ensure that the payroll is in compliance with current regulations.

• Meets with outside payroll vendor representative to review updates on system changes and enhancements.

• Investigates and responds to questions/problems referred by payroll staff and employees.

• Reviews monthly payroll related journal entries made by staff.

• Reviews and approve year end payroll related work papers for the annual audit.

Knowledge, Skills and Abilities

• Bachelor's degree in Accounting, Business Administration or related field.

• Five years of progressively responsible experience in accounting, and payroll administration. Three years of supervisory or lead experience preferred.

• Experience with computers and accounting software.

• An equivalent combination of education and experience may be substituted for minimum requirements.

• Proficient in the use of Windows-based MS Word and MS Excel applications.

• Effective written and verbal communication skills.

Note: Within each of the functional areas described herein, the incumbent may be assigned duties beyond those that are listed.

SMART is an Equal Opportunity Employer - Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age

THE AUTHORITY RESERVES THE RIGHT TO REVISE OR CHANGE THIS JOB DESCRIPTION AT ANY TIME.