Mutual Funds Operations Associate

Who we are looking for:

First Eagle is seeking a Fund Administration Operations Associate for the Mutual Fund Accounting team. The successful candidate will be responsible for and have the following qualifications for this role.

What you will do:

• Establish best practices, workflow improvements, and document processes and procedures to maintain adherence
• Identify and implement innovative solutions to complex problems; create operational efficiencies, time savings and risk reductions; maintain a strategic vision with the ability to drive innovation
• Create and maintain dashboards and internal reporting to track the status of each invoice, from receipt to payment
• While using Delta Data's Fee Manager:
  • Monitor the loading of transparency data (Transfer Agent and Sub Transfer Agency) and resolve any discrepancies
  • Establish and maintain agreement rates
  • Load invoice to appropriate agreement, fee, and period
  • Calculate fees by comparing agreement-based fee calculations to invoice
  • Review and resolve tolerance-based reasonability checks
  • Approve with allocation and payment information
• Manage invoicing contacts to independently work with to resolve data discrepancies and any additional data needs to reconcile invoices
• Coordinate invoice payments across multiple departments, ensure all invoices are submitted, paid timely and in accordance with SLAs, monitor until completed
• Understand and accurately report the most current agreement terms, and as changes are executed, ensure the necessary systems are maintained appropriately
• Prepare reports, industry surveys, and internal memorandums timely and accurately
• Accurately and timely allocate invoice payments to various Mutual Fund products
• Create/build comprehensive support documentation for complex invoice allocations
• Monthly review of Expense ratios and confirming accrual and waivers (if applicable) are allocated correctly
• Review and approval of Annual/Quarterly/Monthly budgets
• Prepare and review contractual monthly fees (asset based fees)
• Coordinate quarterly board payments, compensation summaries, and out-of-pocket expenses reimbursement in a timely manner
• Assist in the definition of project scope and objectives, develop a detailed project plan to monitor and track progress, and report and escalate to management
• Assist with the automation of manual tasks to improve efficiency in the invoice processing workflow
• Assist with the data collection and population for the yearly 15C filing

The qualities you should have:

• 2+ years of related experience in asset management or financial services preferred, mutual fund experience a plus
• Knowledge of Transfer Agency system applications and general Mutual Fund Operations
• Experience with Delta Data's Fee Manager and Alteryx a plus
• Strong analytical skills with the ability to collect, organize and analyze data
• Ability to learn new technologies and applications
• Generate, develop, and communicate new concepts; create opportunities to automate
• Strong teamwork skills and work ethic; a collaborative work style is essential
• Ability to build confidence and strong relationships with colleagues, internal stakeholders, and external counterparties
• Strong verbal and written communication skills
• Resourceful, well organized, highly dependable, efficient
• Well-developed capacity for navigating demanding situations independently
• Dependable, high-energy level, self-starter, good at multi-tasking
• Meticulous with great attention to detail and accuracy

Base Salary range: $95,000 to $110,000. In addition, this role is eligible for an annual incentive bonus. Compensation may vary based upon, but not limited to - the individual's skills, experience, qualifications, and internal equity.

We value our people and offer a broad range of benefits. We provide generous paid time-off, medical/dental/vision healthcare plans, 401(k) retirement and profit-sharing plans, a flexible/hybrid work environment, "dress for the day" flexible work attire, and many more great benefits. For more information, please refer to our First Eagle Benefits website.

First Eagle Investments and their affiliates and subsidiaries, including First Eagle Alternative Credit and Napier Park Global Capital, is an Equal Opportunity Employer. Equal Employment Opportunity has been, and will continue to be, a fundamental principle at First Eagle, where employment is based upon personal capabilities and qualifications without regard to race, color, religious belief, including dress and grooming practices, sex, sexual orientation, gender identity, gender expression, age, national origin, marital status, citizenship, disability, veteran status, pregnancy, breastfeeding or medical conditions related to breastfeeding, status as a victim of domestic violence, sexual assault, or stalking, or any other basis protected by applicable federal, state or local law, genetic information or characteristics (or those of a family member), or any other protected characteristic as established by law.