Operations Supervisor - Fleet

Salary : $78,913.37 - $100,715.68 Annually
Location : Public Works - 1370 N. Benson Ave Upland, CA
Job Type: Full Time
Job Number: 2302
Department: Public Works Department
Opening Date: 02/26/2025
Closing Date: 3/13/2025 6:00 PM Pacific

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City of Upland is recruiting for Operations Supervisor - Fleet !!
APPLY TODAY!!
City of Upland is seeking a dedicated and experienced Operations Supervisor to join the Public Works Department! We are looking for a skilled and proactive Operations Supervisor to lead our Fleet & Equipment team. Under the general direction of the Operations Manager, you will oversee and coordinate the maintenance, repair, and operation of our fleet and equipment, ensuring efficient and reliable services to support the City's operations.
In this key role, you will plan, schedule, and assign maintenance activities, both in-house and contracted, to ensure all fleet vehicles and equipment are maintained according to established schedules, timelines, and City standards. You will provide expert support to management and staff, ensuring that our fleet remains in top condition to meet the demands of our various operations. If you have a strong background in fleet management and a passion for leading a team to success, we encourage you to apply!

For more details, view the complete job description:

Experience the rewards of your hard work-comprehensive benefits, including upcoming COLAs, that support your well-being, growth, and success!

2% increase in base effective 6/22/25
2% increase in base effective 12/7/25
3% increase in base effective 6/21/26
CURRENT VACANCIES:

One full-timeposition with full benefits.

• Operations Supervisor - Fleet Department

REPORTING SCHEDULE:

12 months per year; 10 hours per day; 4 days per week

PRE-EMPLOYMENT PROCESS:Applicants must successfully pass a background check and a job-related physical exam, including a drug and polygraph test, prior to employment.

PROBATIONARY PERIOD:12 months of paid service

EXAM TYPE:

Open Competitive

ESSENTIAL DUTIES AND RESPONSIBILITIES
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.

• Plans, organizes, assigns, supervises, and reviews the work of staff and contractors responsible in the fields of fleet & equipment; maintenance facilities & grounds; landscape, hardscape & parks; and street & right-of-way in the Operations Division. Work includes training staff in work procedures; evaluating employee performance, counseling employees, and effectively recommending initial disciplinary action; assisting in selection and promotion.
• Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
• Monitors activities of assigned maintenance work crews; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
• Coordinates assigned services and operations with other divisions and outside agencies.
• Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures and allocates resources accordingly.
• Lays out and develops work plans for maintenance work projects; monitors and controls supplies and equipment; orders materials, supplies, and tools as necessary; prepares documents for the procurement of equipment and materials.
• Supervises the use and operation of tools, equipment, and vehicles; ensures tools, equipment, and vehicles are safely operated, maintained, and secured when not in use; schedules the service, repair, and replacement of tools and equipment.
• Supervises specialized work including but not limited to the preparation and application of pesticides; ensures compliance with state and county guidelines, policies, and procedures related to use; monitors and inspects City trees to assess tree health and any public safety concerns; takes appropriate action to restore or remove damaged/diseased trees; and investigates reports of illegal tree endangerment, destruction or removal.
• Oversees the work of contractors consultants and/or vendors of a variety of maintenance activities and services including monitoring contracts; inspection of work performed and ensures contractor compliance with contract specifications and City standards.
• Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, and files; ensures the proper documentation of operations and activities.
• Answers questions and provides information to the public; investigates and responds to inquiries, complaints, and claims from citizens, other departments, and outside agencies; recommends reasonable and responsible corrective actions to resolve issues.
• Maintains files, databases, and records related to public works maintenance operations; prepares a variety of written reports, memoranda, and correspondence.
• Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

QUALIFICATION GUIDELINES
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:

• Equivalent to completion of the twelfth (12th) grade.

Experience:

• Five (5) years of increasingly responsible experience in right-of-way maintenance, street, park, or facilities maintenance and/or construction, and/or fleet maintenance, of which three (3) years should be in a supervisory or lead capacity.

Licenses and Certifications:

• Possession of a valid California Driver's License, to be maintained throughout employment.

Knowledge of:

• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Basic principles and practices of budget administration and monitoring.
• Principles, practices, methods, and techniques of public works maintenance, construction, and repair.
• Principles and practices of contract administration and monitoring.
• Methods, materials, tools, and equipment used in fleet, facilities, streets, grounds, landscaping, park, and tree maintenance, repair, and construction.
• Develop vehicle & equipment specifications and procurement processes.
• Safe work methods, practices, and safety regulations pertaining to the work, including the handling of hazardous chemicals.
• Materials, methods, equipment, and tools used in public works maintenance activities.
• Operational characteristics of a variety of maintenance and construction vehicles and equipment.
• Basic mathematics.
• City of Upland ordinances and standard operating procedures.
• Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
• Principles and procedures of record keeping.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Ability to:

• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solutions.
• Perform the most complex streets, park, and tree maintenance and repair activities.
• Plan and organize work to meet changing priorities and deadlines.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Administer and oversee comprehensive preventative maintenance programs.
• Develop cost estimates for supplies and equipment.
• Oversee the work of contractors and ensure compliance with quality and performance standards.
• Understand and interpret contract plans and specifications.
• Respond to complaints or inquiries from citizens, staff, and outside organizations.
• Read, understand, and interpret blueprints, plans, and specifications.
• Prepare clear, effective, and accurate reports, correspondence, and other written materials.
• Maintain accurate logs, records, and written records of work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

PHYSICAL AND MENTAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaginga weight of 50 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

WORK ENVIRONMENT

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, pests and vermin, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
IMPORTANT INFORMATION:
Examination Process:
A competitive review of applicants' experience and qualifications will be conducted. Based on that evaluation, a limited number of applicants whose qualifications best meet the current needs of the City of Upland will be invited to participate in the next step of the examination process. The examination may include a technical project and will include a qualifications appraisal interview. Qualified candidates will be provided with more details prior to the start of the examination process.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

To view benefits for this position, please click
01

The following questions will be used to screen your application for the minimum requirements. You are required to answer each of the following questions truthfully and completely. Failure to provide accurate and direct responses to each of the listed questions may result in the disqualification of your application. Experience referenced in this section MUST be listed in the work experience section of your application in order to be properly evaluated. Do you certify that you have read and understand the statement concerning the submission of responses to the supplemental questionnaire?

• Yes
• No

02

What is the highest level of education you have completed?

• Graduation from High School or GED equivalent
• Associate's degree or equivalent
• Bachelor's degree
• Master's degree
• Did not graduate from High School/Do not have a GED equivalent

03

Do you possess five (5) years of increasingly responsible experience in right-of-way maintenance, street, park, or facilities maintenance and/or construction, and/or fleet maintenance, of which three (3) years is in a supervisory or lead capacity?

• Yes
• No

04

Which of the following options best describes your level of experience in right-of-way, street, park, or facilities maintenance and/or construction, and/or fleet maintenance?

• I do not have any relevant experience/background.
• Less than 5 years of experience.
• 5 to 7 years of experience.
• More than 7 years of experience.

05

The current vacancy is Operations Supervisor - Fleet. Please describe your experience with fleet maintenance. Please indicate employer and dates of employment for where you obtained your experience in fleet maintenance of which three (3) years should be in a supervisory or lead capacity. Experience listed must also be included in the work experience section of your application.
06

Do you currently have a valid California Driver's License, with an acceptable driving record and evidence of insurability?

• Yes
• No

07

Applicants must successfully pass a background check and a job-related physical exam, including a drug test, prior to employment. Applicants in this position must also pass a polygraph test prior to appointment.Do you certify that you have read and understand the statement concerning the pre-employment process?

• Yes
• No

08

Applicant Acknowledgement - Application Complete: Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is. Please do not refer to a resume or other documentation in lieu of completing the employment history section or responding to the supplemental questions; they will not be reviewed or considered.Once your application has been successfully submitted, you will receive an onscreen confirmation and an email confirmation will be sent to the email address listed on your application. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application.

• I acknowledge that I have reviewed my application and understand that I will not be able to update or revise any part of it once submitted.

Required Question