Payroll and Benefits Manager

Description

Looking to join a passionate team dedicated to developing and manufacturing life-saving biopharmaceuticals? Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of our clients and improve patient outcomes.

Your Role:

The Payroll and Benefits Manager is responsible for overseeing payroll processing, benefits programs and administration, and compliance with all applicable federal, state and local regulations to ensure employees are paid accurately and receive the appropriate benefits. This role works closely with HR, Payroll, Finance, and external vendors to manage payroll operations, optimize benefits programs, and maintain compliance with all regulatory requirements.

Key responsibilities in the following areas:

Payroll Administration:

• Maintain accurate payroll records for new hires, terminations, salary adjustments, 401k contribution changes, leave of and bonuses in HR and Payroll systems.
• Manage payroll schedules, tax filings, deductions, and direct deposits.
• Partner with Finance to reconcile payroll transactions and support budget planning.
• Oversee end-to-end payroll processing, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations. Serve as secondary backup for processing bi-weekly payroll submission in the event the payroll manager is unavailable, ensuring the accuracy in payroll operations.
• Ensure compliance with wage and hour laws, including FLSA, overtime calculations, and payroll tax reporting.
• Assist with 401K audit and internal control/annual audit, prepare 401K and payroll-related documentation for audits and assist auditors in resolving discrepancies.

Benefits Administration:

• Manage company benefits programs, including health insurance, retirement plans, life insurance, disability, and wellness initiatives.
• Oversee benefits enrollment, renewals, and changes, ensuring employees understand their options.
• Communicate with employees and management about benefits options and usage.
• Ability to audit monthly payments and resolve enrollment issues.
• Work with benefits providers and brokers to evaluate and improve plan offerings.
• Ensure compliance with ACA, COBRA, ERISA, and other benefits-related regulations.
• Address employee inquiries related to benefits and payroll, providing guidance on plan options, deductions, and eligibility.
• Collaborate with external vendors to negotiate benefits contracts and evaluate cost-effectiveness.
• Lead annual benefits open enrollment campaigns and wellness initiatives

Compliance & Reporting:

• Ensure payroll and benefits programs adhere to all applicable laws and regulations.
• Register to new states for new hires, if applicable.
• Prepare and submit payroll tax filings, W-2s, 1095-Cs, and other required government reports.
• Conduct internal audits of payroll and benefits data to maintain accuracy and compliance.
• Stay informed of changes in labor laws, tax codes, and benefits regulations to implement necessary adjustments.

Process Improvement & Systems Management:

• Optimize payroll and benefits processes to enhance efficiency and reduce errors.
• Maintain and improve payroll and benefits systems, collaborating with HRIS and IT teams.
• Automate reporting and workflows to streamline payroll and benefits administration.
• Implement best practices for payroll and benefits management.
• Oversee system upgrades, testing, and integration of new technologies to improve operational efficiency.

Employee Support & Communication:

• Serve as the primary point of contact for employee payroll and benefits inquiries.
• Provide clear communication and training on payroll procedures and benefits options.
• Support new hire orientation by explaining payroll processes and benefits enrollment.

Minimum Qualifications:

• Bachelor's degree in accounting, finance, human resources, business administration, or a related field preferred.
• Minimum of 8 years of experience in payroll and benefits administration.
• Strong knowledge of payroll and benefits laws, including FLSA, ACA, COBRA, ERISA, and IRS regulations.
• Experience with payroll and HRIS systems (e.g., ADP, Workday, UKG, Paycom, or similar).
• Excellent attention to detail, problem-solving skills, and ability to manage confidential information.
• Strong organizational and time management abilities to meet deadlines in a fast-paced environment.

Position Type/Expected Hours of Work:

This role is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. unless otherwise stated by Supervisor. Must be available to work extended hours if needed.

Compensation:

We offer competitive compensation packages for this role, including a base salary, performance-based bonuses, and comprehensive benefits such as health, dental, and vision insurance, 401(k) matching, and paid time off.

The compensation range for this role is $97,000 to $129,400 annually, depending on experience and qualifications. Additionally, we offer opportunities for career growth and development as well as a supportive and inclusive work environment.

Who you are:

• You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way.
• Your written and verbal skills are out of this world, and you communicate with clarity and confidence.
• You have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything.
• You are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers.

Physical Demands & Work Environment:

In this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 20 pounds. The work environment might expose you to electrical shocks, toxic chemicals, vibrations, or loud noise levels occasionally. However, reasonable accommodations are available to enable individuals with different abilities to perform effectively, ensuring a supportive and adaptable work setting. Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position.